December 14, 2018 Redeploy Illinois Oversight Board Meeting


Redeploy Illinois Oversight Board Members and Staff. The public is welcome to attend.


December 14, 2018
9:30am to 11:30am


This meeting will be conducted via video conference with Chicago & Springfield Locations as follows:

  • Chicago: 401 Clinton Building, 7th Floor Executive video conference room
  • Springfield: Harris Building, 3rd Floor Executive video conference room


  1. Call to order/Roll call
  2. DHS updates
  3. Approval of Minutes
  4. FY19 update
    1. Expenditures/commitments/number served
    2. ICOY Redeploy Focused update
    3. AOIC Redeploy Focused update
  5. Data Work Group update 
    1. System and individual outcomes
    2. Redeploy Guidebook
  6. Redeploy Program evaluation proposal consideration
  7. JMIS detention and IDJJ data update
  8. Redeploy expansion update
  9. Community Planning Grant Committee discussion/update
  10. Adjourn

Upcoming meetings/events:

  • Executive Committee Meeting: Friday, January 18th, 2019 9:30 to 11:30
  • RIOB Meeting: Friday, February 15th, 2019 9:30 to 11:30

Meeting Minutes 

  1. Call to order/Roll call: The meeting was called to order at 9:20am. Janet Ahern, Peter Parry, Betsy Clarke, Rick Velasquez, George Timberlake, Paula Wolff, Pamela Rodriguez, Mary Reynolds, Anne Studzinski, Mary Ann Dyar, Samantha Gaddy, Karrie Reuter Staff and Guests: Steve Sawyer, Erica Hughes, Quinn Rallins, Olivia Wilks, Berenice Villalobos, Megan Alderden, Garien Gatewood.
  2. DHS updates: Karrie mentioned the proposed meeting schedule for 2019 and suggested pushing the meetings for January, February 15th, and April 19th, back one week because of holiday observations.
    Motion: Pam Rodriguez motioned to adopt the 2019 meeting schedule with suggested revisions. Rick Velasquez seconded the motion.
    Decision: The board approved the amended 2019 meeting schedule. Karrie requested that Board members verify whether the information is correct on the membership list. DHS staff indicated that they would update the list to indicate the type of phone number (i.e. cell phone, house phone, and/or work phone) and will include corrections identified for the data work group members.
  3. Approval of Minutes: Motion: Rick Velasquez motioned to approve the minutes for the October 18th, 2018 meeting. Pam Rodriguez seconded the motion.
    Decision: The board approved the meeting minutes from the October 18th, 2018 meeting.
  4. FY19 update:
    1. Expenditures/commitments/number served: Erica indicated that all of the counties except for one have submitted their data (due on the 15th). Additionally, Erica reported that commitments are down overall, although Winnebago still has a large number of them. Additionally, she stated there is still need for clarification on how sites make decisions on commitments and what the contributing factors were. Upon Pam's request, a cover memo will be included with the data in the future so that members know what to focus on when reviewing the data. Karrie mentioned the need for a future conversation on how to reallocate the focus money not spent. Karrie asked the board for updates on assigned outreach task. Paula reached out to Peoria, but Olivia will share the expanded list with DHS and board members individually with assigned tasks to check up on progress.
    2. ICOY Redeploy Focused update: See below
    3. AOIC Redeploy Focused update: Olivia indicated that Rich heard from probation staff that the Redeploy Focused application process contributes to probation's reluctance to apply for funding. Furthermore, probation staff indicated they are less likely to apply for the funding because of the uncertainty around receiving money. The application itself was a barrier for probation. To make the process less burdensome and more efficient on probation, Peter and Janet will review the application process to make it more efficient without changing the legislation. Eventually, a change may need to be proposed to the legislation to make it more efficient.
  5. Data Work Group update: Redeploy Guidebook: Olivia stated the Redeploy guidebook is still in the works, no decisions needed at the time.
  6. Redeploy Program evaluation proposal consideration: Megan Alderden described the rough draft for the new evaluation proposal. It was determined that the original proposal did not meet the expectations of the board. Megan stated that the new proposal included initial youth outcomes and recommended going back to 2015 data because ICJIA would be able to track this extensively given the abundance of data for 2015. Two main points in the new proposal included proposing to conduct an assessment of the administrative data, and for ICJIA to analyze programmatic factors and make recommendations from this data to the board. Ultimately, Megan stated that the starting point to this project would be utilizing the administrative data. Starting with this data would allow ICJIA to answer questions around whether programmatic activities associated with positive outcomes. Additionally, interviews with staff will be necessary to be able to interpret the data. Megan stated that ICJIA would also be measuring intervention dosage and determining how much of each service youth are actually receiving. Because of timing, Megan proposed that within a 6 month period, ICJIA would conduct an administrative data evaluation, link the data to DOC, DJJ, and other crime records (DJJ and DOC records would be easy to access because ICJIA has that data in house), link the data to employment records (ICJIA will seek another way to attain this data without the use of SSN but they would be able to access this data through IDES), and link the data to education records through ISBE. Mary Reynolds indicated that she could support ICJIA on getting the education records through a data exchange agreement that abides by FERPA. ICJIA will also be using eCornerstone data.
    Motion: Pam motioned to approve the evaluation proposal with the discussed revisions and edits. Mary seconded the motion.
    Decision: The board approved the evaluation proposal with the discussed revisions and edits.
    Motion: Judge Timberlake motioned to approve the budget to fund the proposal for Phase 1 (estimated to be 6 months) to be up to $110,000. Paula seconded the motion.
    Decision: The board approved the Phase 1 (6 months) evaluation budget up to $110,000. Mary Ann Dyar recused herself. 
  7. JMIS detention and IDJJ data update: Judge Timberlake stated that the difficulty in recommending changes to the JMIS system is that there is still no replacement for Susan Witkin in CPRD. Judge Timberlake will work on determining how to best make the changes effective. Regarding IDJJ data, Karrie stated that the first question that came to mind was what defines a new commitment, as this is a new distinction in the data that Redeploy did not access to previously. Erica answered a new commitment was a youth who after release from an IDJJ facility was under monitor care and within that time, was arrested, convicted, and adjudicated for a new offense. Erica mentioned the main points that stood out were court evaluations and youth still going to DJJ for court evaluations. Also, she stated that the youth were eligible for Redeploy yet placed in DJJ. Erica stated that Winnebago was trying to focus on gender-specific services because 30% of the youth sent to DJJ from Winnebago were female which was considerably higher than any other county. 
  8. Redeploy expansion update: Redeploy is still waiting to receive data from DJJ for all counties. DHS will look at this data to make a clear plan to target potential counties.
  9. Community Planning Grant Committee discussion/update: This Committee indicated that there were no updates at the time.
  10. Adjourn: The meeting was adjourned at 11:30am.

Upcoming meetings/events:

  • Executive Committee Meeting: Friday, January 25th, 2019 9:30 to 11:30
  • RIOB Meeting: Friday, February 22nd, 2019 9:30 to 11:30