August 17, 2018 Redeploy Illinois Oversight Board Meeting

Audience

Redeploy Illinois Oversight Board Members and Staff. The public is welcome to attend.

Date/Time

August 17, 2018
9:30am to 11:30am

Location

This meeting will be conducted via video conference with Chicago & Springfield Locations as follows:

• Chicago: 401 Clinton Building, 7th Floor Executive video conference room
• Springfield: 100 S Grand Ave East-Harris Building, 3rd Floor Executive video conference room
• Call in: (888) 494-4032 Pass code: 5329547331#

Agenda

1. Call to order
2. Roll call
3. Staff updates
4. DHS updates
5. Approval of Minutes
6. FY18 Fiscal year-end and FY19 update
   1. Expenditures/commitments/number served
   2. ICOY Redeploy Focused update
   3. AOIC Redeploy Focused update
   4. Data Work Group update
7. OYAS/YASI update
8. Policy for Serving Pre-Adjudicated Youth & Youth Adjudicated on Misdemeanor Charges update
   1. Madison County application discussion/decision
9. Committee for Collaborative Community Planning Grant
10. Approval of site visit final reports (Winnebago, LaSalle, Madison, St. Clair, 2nd Circuit)
11. Meetings
    1. Executive Staff meeting: Friday, September 21st, 2018
    2. RIOB Planning meeting/Full Board Meeting: Thursday, October 18th - Friday, October 19th, 2018
    3. All Sites meeting: Tuesday, October 2nd, 2018
12. Adjourn

Meeting minutes

1. Call to Order
   The meeting was called to order at 9:38 am.
2. Roll Call
   Anne Studzinski, Quinn Rallins, Peter Parry, Tracy Senica, Mary Ann Dyar, Rich Adkins, Pam Rodriguez, Rick Velasquez, Mary Reynolds, and Samantha Gaddy.
   By Phone: George Timberlake and Betsy Clarke. Staff and Guests: Erica Hughes, Steve Sawyer, Lindsey LaPointe, Olivia Wilks, and Maya Lopez.
3. Staff Updates
   DHS reported that Kristen Marshall departed from the Redeploy staff.
4. DHS updates
   Karrie indicated Community Youth Services, Homeless Youth, Community Youth Employment Program (CYEP), and Teen REACH got an increase in funding and there are efforts to competitively bid those funds across the state. The NOFOs for these programs have been released and DHS is seeking applications. Anne asked if there will be a relationship between CYEP and Redeploy. Karrie indicated that DHS built into the CYEP application priority for agencies that serve justice-involved youth. Anne asked whether Redeploy sites are currently being paid. Karrie indicated that providers will not begin to get paid until after the lapse period - which is basically now. Therefore we anticipate payments will begin to be processed. Karrie explained that contracts were prepared to provide sites a 3-month advance initial payment then monthly payments will be recovered through expenditures. Lindsey LaPointe indicated that there are stakeholders across Illinois who do not pursue Redeploy because payment is a barrier and suggested DHS share payment information with stakeholders. Rick added that financial institutions should be told this information because they are unwilling to take the risk to provide agencies with lines of credit. Rich Adkins indicated county boards are also afraid of funding these programs when the state does not pay. 
5. Approval of Minutes
   The Board discussed the minutes from the June 15, 2018 board meeting. Mary Ann Dyar asked whether we should identify board members. Mary Ann indicated that there is one grammatical error that should be corrected. Motion: Pam Rodriquez motioned to approve the minutes from the June 15, 2018 Board meeting with grammatical correction. Rich Adkins seconded the motion. Decision: The Board approved the minutes from the June 15, 2018 board meeting.
6. FY18 Fiscal year-end and FY19 update
   1. Expenditure/commitments/number served
      DHS staff explained the data collected this year. The board discussed how to best use the data. Pam Rodriguez indicated that some youth were petitioned to revoke based on their failure to complete drug treatment, but that failure is a common occurrence and should be handled by the provider. Anne suggested that the board should monitor all revocations. Pam suggested that the issue of revocation could be added to the all-sites meeting agenda. This could be an example of an area of technical assistance needed.
      Erica indicated that this data will be reported to DHS monthly and she will work to identify trends as well and create summaries to share with the board. Anne suggested that we will add this data to the data committee's agenda monthly. Karrie indicated that this information may demonstrate if and why sites are not serving all the youth that need services. Rick asked if there was data on successful discharges and asked whether commitment to IDJJ is considered failure. DHS clarified that yes, commitment to DJJ is considered failure. She also pointed at that length of stay in Redeploy is not connected to the LOS of probation.
   2. ICOY Redeploy Focused update
      Olivia Wilks reported her communication with DuPage county and their Redeploy Focused application. DuPage is waiting to confirm programming for a young person before submitting the application. 
   3. AOIC Redeploy Focused Update
      Rich indicated that there have been valuable comments on the program and he expects the number of applications to rise in the near future.
7. Data Work Group update (Anne)
   Anne reported that the data work group is working on determining how to measure system and individual youth outcomes, evaluating DMC data, and how sites are using detention. The following tasks were identified:
   • Work more closely with DJJ and DOC to determine if DHS, DJJ, and/or DOC data systems can work together to determine whether youth who complete the Redeploy program end up in DJJ.
   • Recruit Brittney Groot from DJJ to join the data work group committee.
   • Determine how to track youth who remain on probation after Redeploy completion.
   • Start to determine if protective factors and risk factors change over time with the data from YASI data. 
   • Learn more about YASI and eCornerstone. By October, DHS staff will be able to present data on the number of kids who left the program and what their success rates were in terms of risk and protective factors. The data work group made a policy decision that any data information shared with the board should also be given to the sites.
     In the planning meeting, the board discussed the importance of defining long-term success which would likely require the board to contract with researchers. The data work group identified that data collected during the budget impasse may pose a challenge. Pam asked whether Redeploy has done this research in the past and Karrie reminded people of the work completed by ISU. The data work group will also discuss what data should be collected for Redeploy Focused and/or youth adjudicated with misdemeanors.
     The board discussed drafting a sample court order to be shared with providers to ensure data sharing between AOIC and Redeploy. This will be drafted by Judge Sawyer.
     Anne indicated that detention data collection will be increasingly more important with the expansion of service to misdemeanants. The board discussed the JMIS system and suggested it would be helpful if reports could be generated based on offense class, which Peter Parry clarified should be easy to classify upon detention admission. Anne pointed out that detention is not the only reason for detention admission.
     Rich indicated that AOIC had the reporting authority for JMIS and they plan to move forward with a detention reporting center for the AOIC. The Board suggested there be a conversation between IJJC, AOIC, and DJJ about what data is collected through JMIS. The Board agreed there is value in making sure this data can be used in a collaborative way and should be a part of on-going conversations. Karrie stated that she would hate to return to each county submitting written data individually to measure JDPA compliance. 
8. OYAS/YASI update
   DHS reported that half of all Redeploy sites have started using OYAS and has received several requests for additional access to eCornerstone. Use of OYAS will be the central topic at the all-sites meeting, which will also include Peoria, as staff are interested in learning how other sites are addressing the change. Rich indicated that close to 50% of probation staff are trained in OYAS, they will be rolling out the data system soon, and that OYAS will be fully implemented by early 2019. One Board member asked whether OYAS will allow for descriptive information on youth. Rich indicated that this could be a possibility, but he would engage in further discussions on this issue. Karrie asked whether probation plans on tracking whether youth are involved in Redeploy. Rich said he would think about that. 
9. Policy for Serving Pre-Adjudicated Youth & Youth Adjudicated on Misdemeanor Update
   The Board discussed the pre-adjudication policy and recommendations of board members. Board members discussed what provisions were needed to prevent net-widening and data to be requested from sites to make that determination. The member stressed the need to overtly articulate this concern to sites within the policy. Karrie suggested that in response to the Madison County proposal to expand, DHS would require Madison to submit a revised proposal inclusive of this content.
   One member suggested that the Board should collect data on youth who have been committed to IDJJ and their delinquency history to determine if they have a history of misdemeanors. This would further support the decision to serve misdemeanants. Karrie suggested that DHS could track the difference between arrest and petitions filed to begin to evaluate net-widening, however this would not be conclusive. DHS also indicated that JMIS data could reveal which youth are entering detention because of violations. Peter suggested that the Redeploy board should add a minimum age for Redeploy eligibility to 13.
   Motion: Anne Studzinski motioned to set a floor age for Redeploy services to be consistent with the age a youth can be committed to DJJ. Peter seconded the motion.
   Discussion: Karrie clarified that the motion should be for all Redeploy youth not just for the policy population.
   Decision: The Board approved the motion unanimously.
   Samantha Gaddy indicated that DJJ is at its lowest population (311) every as of August 17.
   1. Madison County application discussion/decision
      DHS staff clarified that Madison is not requesting addition funds to serve the pre-adjudicated population. DHS staff reported that they checked the data Madison submitted in eCornerstone and indicated their numbers were very close and DHS will check any discrepancies. Based on those numbers, Madison has met the standards outlined by the board. Anne indicated that she thinks the board should fund this application but would like the board to provide further instructions to the next applicants. The board suggested that it would be helpful to know the failure rate of court supervised youth who have not been served by Redeploy to determine if increased support is beneficial. The board suggested that this information could be part of the application. Karrie asked Rich whether there is probation data on misdemeanant youth, Rich indicated they can look at individual youth, but they do not separate youth based on offense, rather risk.
      Anne indicated that she would like evidence that juvenile justice stakeholders including the judiciary, the state's attorney, and probation are on board with the expansion. Peter asked whether it was important that they were on board. Rick suggested that based on the data, 30% of this population enter the system because of domestic battery charges, therefore, the board should share the ADB protocol with each site. Anne accepted both amendments. Rick seconded the motion. Decision: The Board approved the motion. 
10. Committee for Collaborative Community Planning Grant
    Karrie discussed with the board an interest expressed at the planning meeting around developing a competitive application to bring community players and stakeholders together to find a way to help the system better refer youth to appropriate programs and services. Karrie asked who would like to participate in this working committee and Mary Reynolds, Mary Anne Dyar, Samantha Gaddy, and Quinn Rallins volunteered. Karrie indicated that this committee will meet and prepare to present a plan at the October planning meeting to be further discussed. 
11. Approval of Site Visit Final Reports (Winnebago, LaSalle, Madison, St. Clair, 2nd Circuit)
    Rick suggested that there could be improvements made in site-visit process and the information that is extracted from them. Peter suggested that his name be removed from the 20th Circuit site visit as he was not in attendance.
    Motion: Rick Velasquez motioned to accept the site visit reports. Mary Reynolds seconded the motion.
    Decision: The Board approved the motion to accept the site visit reports.
    DHS staff reminded the board that the all-sites meeting will be held on Tuesday, October 2nd. The board asked to be sent a calendar invite. 
12. Adjourn
    Motion: Mary motioned adjourn the meeting. Anne seconded the motion. Decision: The meeting was adjourned at 11:33 am.