18-444-80-1411-01 Teen REACH FY18 NOFO

Summary Information

1. Awarding Agency Name: Illinois Department of Human Services 
2. Agency Contact: Karrie Rueter, Associate Director
3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 18-444-80-1411-01
6. Funding Opportunity Title: Teen REACH
7. CSFA Number: 444-80-1411
8. CSFA Popular Name: Teen REACH 
9. CFDA Number(s): TANF
10. Anticipated Number of Awards: 100
11. Estimated Total Program Funding: $12 Million
12. Award Range Minimum:  $32,400
Maximum:  $324,000
13. Source of Funding: State
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs Yes, 15% maximum allowed indirect cost.
16. Posted Date: 9/18/2017
17.Application Range: Period in which applications will be accepted:9/19/2017 to 10/18/2017
18. Technical Assistance Session: Session Offered: Yes
Session Mandatory: No
Specify date and time: September 28, 2017 at 2:00 PM and September 29, 2017 at 10:00 AM (for additional details refer to the link below)
Provide link to registration: https://www.dhs.state.il.us/page.aspx?item=97924

Agency-specific Content for the Notice of Funding Opportunity

  1. Program Description
    Illinois' youth and families face a staggering array of economic demands and social challenges that often make it difficult for young people to reach their full potential. In 2012, 29% of Illinois children had parents who lacked secure employment and 21% of Illinois children lived in poverty. In recent years, there have been dramatic changes in the family structure; 34% of Illinois children in 2012 were in single-parent homes and increased numbers of parents are working outside the home. In 82% of households headed by single mothers with children ages 6 to 17, the mother is employed outside of the home. In 64% of all two-parent households with children in this age group, both parents work outside the home. With so many parents working away from home, many young people lack adult supervision during the late afternoon and early evening hours on school days - hours during which, research has shown, most risk-taking behavior by youth takes place.
    There are increased pressures to address gaps in academic achievement from one community or school to another and high rates of crime and violence in many of our communities. Out-of-school-time programming has been identified as a key strategy for addressing these challenges and helping our young people to build upon their assets and become productive members of society.
    The 2011 Youth Behavior Risk Survey conducted in Illinois indicated that 38% of youth report marijuana use, 70% report alcohol use and nearly 44% report sexual activity. These behaviors are of particular concern for youth between the ages of 11 to 17. According to the Illinois Department of Public Health, in 2010, 9.1% of all births in Illinois were to teenage mothers, of whom 98.7% were between the ages of 15 and 19. In 2012, there were 12,098 births to teen mothers, a rate of 28 per 1,000. A record 51,638 Illinois students were identified as homeless in the 2012 - 2013 school year, ten years ago, that number was less than 12,000.
    Many youth live in communities with high rates of crime and violence both in and outside of the home. Nearly 180,000 persons die each year from unintentional injuries or from acts of violence, and one in 10 sustain a nonfatal injury serious enough to require treatment in a hospital. The homicide rate in Cook, Kane and Peoria counties in 2005 and 2006 for the ages of 15-19 years olds was 25.6 in the 3 counties, according to data from the Illinois Violent Death Reporting System. In 2010 there were a reported 887 child and teen deaths in Illinois. That is a rate of 27 youth per 100,000. Additionally in 2012, 16% of 15-19 year olds represented violence-related admissions to the Illinois Trauma Registry. In the U.S., 42.2% of female rape victims were first raped before age 18 while 29.9% of female rape victims were first raped between the ages of 11-17. Statistics like these underscore the need for increased positive alternatives and programs for youth.
    Children in Illinois' academics are of concern as well. 414,000 Illinois children live in a household without a high school diploma. 47% of eligible children do not attend pre-school. 66% of fourth graders are not proficient in reading and 64% of eighth graders are not proficient in math. During the 2011/2012 school year, 18% of high school students did not graduate on time.
    A growing body of literature suggests that out-of-school-time programs are effective in addressing many of these challenges and provide youth with enrichment opportunities to build positive life skills. Research has shown that out-of-school-time programs can make a difference in areas such as academic achievement, social-emotional development, and the avoidance of delinquent or high-risk behavior. Parents support these programs in part because the programs are addressing their most basic need - that is, the need for safe environments for their children and youth during the otherwise unsupervised after-school hours.
    1. Intent of the Notice of Funding Opportunity
      The Department is seeking Applications from community-based public or private not-for-profit agencies to provide Teen REACH services to at-risk youth. In particular, the intent of this funding is to serve:
      1. Older Youth - Current research indicates that older youth are more likely than younger ones to spend out-of-school time unsupervised, and that there is a greater need for out-of-school time programming for older youth. In order to meet the needs of this group, the Department will ensure that all funded applicants have demonstrated the ability and intent to serve youth ages 11 to 17. Agencies serving both younger and older age groups must provide no more than 15% of their services to children ages 6 to 10 (i.e., at least 85% of their services to youth ages 11 to 17). For agencies operating the program at multiple sites, these percentages apply to the total population served by the agency, across all sites, not the number at any individual program site. This will be measured by considering the age of the youth at the time of enrollment into the program.
      2. At-Risk Youth - Applicants must demonstrate the ability and intent to target and serve youth determined to be at risk. This will include youth at risk for academic failure, at risk for involvement in the child welfare system, at risk of involvement in the juvenile justice systems and youth experiencing homelessness. Refer to Section A, 3B - "Target Population" below for a listing of targeted individual and/or family risk factors. Appendix 10, Illinois Homeless Students-map.
      3. High-Need Communities - Applicants must demonstrate the ability and intent to target services to these at-risk youth residing in high-risk communities, as identified through a community needs assessment. (Refer to Section A, 3E, "Assessment of Community Need", below). Resources will be allocated to applicants that have very clearly demonstrated that the funds will be most effectively and efficiently used and will have the greatest impact on at-risk youth living within the community.
    2. Goals to be Achieved
      The goal of the Teen REACH program is to expand the range of choices and opportunities that enable, empower and encourage youth to achieve positive growth and development, improve expectations and capacities for future success, and avoid and/or reduce risk-taking behavior. Specifically, this means providing youth with safe environments and caring adults, and guiding them toward educational success, marketable skills and opportunities to serve their communities.
      The program provides the following prevention-focused core services; additional services appropriate to the youth and/or his community may also be provided:
      • Improving academic performance
      • Life skills education
      • Parental involvement
      • Recreation, sports, and cultural and artistic activities
      • Positive adult mentors
      • Service learning
        For additional information regarding the Teen REACH program and expectations, please refer to Appendix 8, Teen REACH Program Standards and Appendix 9, Teen REACH Logic Model.
    3. Services to be Performed - Following is information about important aspects of the Teen REACH program, with which applicants will be expected to comply:
      1. CORE SERVICES - Teen REACH programs must include activities in each of six core service areas. Each youth must participate in activities in all six core service areas. These core services, the outcomes they are designed to achieve, and the developmental assets that are associated with them are as follows:
        1. Improving Academic Performance -- This includes time to do homework, tutoring in basic skills, and enrichment programs that encourage creativity.
          • Outcomes
            • Participant will maintain or improve school attendance.
            • Participant will maintain or improve grades or progress reporting in school.
            • Participants will develop or improve career aspirations and choices.
          • Developmental assets
            • Participants are actively engaged in learning.
            • Participants are motivated and strive to do well in school
            • Participants are optimistic about a personal future and career
        2. Life Skills Education -- This encompasses training and education that promotes the development of healthy lifestyles, and encourages abstinence from risk-taking behaviors in the areas of alcohol and/or substance use, criminal activity, violence and sexual activity.
          • Outcomes
            • Participants will increase knowledge of harmful effects of substance use and abuse.
            • Participants will increase knowledge of harmful effects of early sexual activity and pregnancy.
            • Participants will increase anger management and conflict resolution skills.
            • Participants will increase decision making and problem solving skills.
            • Participants will increase healthy nutritional choices
          • Developmental assets
            • Participants believe it is important not to use alcohol and other drugs.
            • Participants believe it is important not to be sexually active.
            • Participants seek to resolve conflict nonviolently.
            • Participants know how to plan ahead and make choices.
        3. Parental Involvement - Programs must provide opportunities for parents and/or guardians to meet with staff to discuss their children's activities, and to participate in events that strengthen parent/child bonds and community involvement.
          • Outcomes
            • Increase in parental monitoring of academic performance.
            • Increase in understanding of child and adolescent developmental stages and appropriate expectations.
            • Increase in positive and effective communication with children and teens regarding alcohol, tobacco and other drug use, sexual activity, abstinence and other life skills.
            • Increase structured activities that promote positive family interaction.
          • Developmental assets
            • Parents are actively involved in helping the child succeed in school.
            • Parents understand child and adolescent developmental stages and have appropriate expectations.
            • Families have clear and consistent rules and consequences.
            • Parents and children communicate positively regarding alcohol, tobacco and other drug use, sexual activity, abstinence and other life skills.
            • Parents foster resilience.
            • Parents plan and spend time in structured activities that promote positive family interaction.
        4. Recreation, Sports, and Cultural/Artistic Activities - This includes providing activities and arranging safe outlets for youth to try new skills and develop new interests, to build friendships, find their place in a group, and gain developmentally relevant experiences.
          • Outcomes
            • Provide opportunities for participants to engage in cultural enrichment and fine art activities.
            • Provide opportunities for participants to demonstrate sportsmanship and athletic skills.
            • Provide opportunities for participants to increase their level of activity.
          • Developmental assets
            • Participants demonstrate sportsmanship.
            • Participants believe it is important to follow rules.
            • Participants respect the ability and contribution of others.
            • Participants engage in activities that foster creativity and spirituality.
            • Participants demonstrate positive relationships with peers.
        5. Positive Adult Mentors - Programs must allow opportunities for youth to develop and maintain positive, sustained relationships with caring adults through mentoring and other programs that emphasize one-on-one interactions.
          • Outcomes
            • Increase support to youth during times of personal or social stress.
            • Increase support for decision making.
            • Increase access to support with academic tasks and/or homework.
            • Increase opportunities for career awareness and mentoring.
          • Developmental assets
            • Participants have a connection with a caring adult.
            • Participants believe they can be successful.
            • Participants believe they can make good decisions.
            • Participants believe they have a future.
        6. Service Learning Activities - Service-learning is a method of teaching and learning that connects classroom lessons with meaningful service to the community. Students build academic skills while strengthening communities through service. Service learning combines service tasks with structured, youth-driven opportunities that link the task to self-reflection, self-discovery, and the acquisition and comprehension of values, skills and knowledge content with service tasks.
          • Outcomes
            • Youth determine and meet real, defined community needs.
            • Youth learn beyond the classroom through active participation in service experiences.
            • Youth develop and use skills and knowledge in real-life situations.
            • Youth increase the amount of time spent to reflect by thinking, discussing and/or writing about service experiences.
            • Youth experience a sense of belonging to a community and an awareness of their responsibility to that community.
          • Developmental assets
            • Youth experience opportunities for experiential learning.
            • Youth are empowered to assume leadership roles.
            • Youth are involved in the decision making process.
            • Youth place a high value in helping others.
            • Youth develop empathy for others.
            • Youth believes that his/her life has a purpose.
            • Youth engage in productive activities that build job and life skills and reinforce community-mindedness.
          • Providers will evaluate these objectives and developmental assets through self-developed annual surveys administered to youth and their parents. The provider will report the results to the Department annually. (Please refer to Section A, 3L, "Program Evaluation by Local Agency", below.)
      2. TARGET POPULATION - Teen REACH program services are provided for at-risk children and youth ages 6 to 17, or any subset within that age range. Accepted age group subsets are 6-10, 11-13, and 14-17. Because the Department only intends to fund applications targeting services to youth ages 11-17, agencies serving both younger and older age groups must provide no more than 15% of their services to children ages 6 to 10 (i.e., at least 85% of their services to youth ages 11 to 17). This will be measured by considering the age of the youth at enrollment into the program. For agencies operating the program at multiple sites, these percentages apply to the total population served by the agency, across all sites, not the number at any individual program site.
        The individual and/or family risk factors of youth targeted by the Teen REACH program include but are not limited to the following:
        1. Youth living in a single-parent household
        2. Youth residing in a household receiving TANF funds
        3. Youth experiencing academic difficulties
        4. Youth is in danger of or has been previously held back to repeat one or more academic years
        5. Youth experiencing truancy concerns
        6. Youth is reported to have behavior issues
        7. Youth is reported to be a victim of bullying
        8. Youth is reported to be a perpetrator of bullying
        9. Youth is unsupervised after school
        10. Youth has witnessed or been a victim of family violence
        11. Youth identifies as LGBTQ
        12. Youth with siblings who dropped out of school
        13. Youth with siblings who are teen parents
        14. Youth with siblings who are involved in the juvenile justice system
        15. Youth with one or both parents who are incarcerated
        16. Youth with siblings who are gang involved
        17. Youth is reported to be gang - involved
        18. Youth in the DCFS system
        19. Youth is homeless
        20. Youth is pregnant
        21. Youth is parenting
      3. DAYS AND HOURS OF OPERATION - Programs must be operational for 8 consecutive months, minimum 160 days and provide, on average, 3 hours of programming each day open minimum 480 hours. This will be demonstrated in the agency's Youth Attendance Plan submitted as Attachment C2. A day/hour open is determined by recording attendance in the e-Cornerstone system.
        Please note that agencies may use seven (7) of the 160 days of program operation for staff training, however, the minimum hours of programming may not be less than 480.
        Programs must operate during out-of-school hours, based on the needs of the community. Programs are encouraged to operate the program during the critically important late-afternoon/early evening hours, from 3:00 p.m. to 6:00 p.m. Programs may operate later in the evening if a need is determined based on the community assessment. Programs may operate before school and/or after school. Agencies are encouraged to offer programming on Saturdays and Sundays, and during school breaks.
        Programs are required to maintain the level of service identified in their Youth Attendance Plan or risk non-compliance with the program contract, which may result in a reduction or loss of grant funds. Level of service will be monitored by the Department utilizing the e-Cornerstone system.
        Please refer to Section A8 "Performance Based Funding," for more information regarding Performance Based Funding.
      4. ENROLLMENT AND ATTENDANCE - Each Teen REACH participant must be enrolled in the program via the eCornerstone system. Drop-in services will not be supported with Teen REACH grant funds. Required program data will be collected and maintained on all youth enrolled in the program in accordance with Department guidelines.
        Programs are required to maintain attendance at the level for which funding is requested, projected in the Youth Attendance Plan, or risk non-compliance with the program contract, which may result in a reduction or loss of grant funds. Attendance will be monitored by the Department utilizing the e-Cornerstone system.
        Please refer to Section A, 8 "Performance Based Funding", for more information regarding Performance Based Funding.
      5. ASSESSMENT OF COMMUNITY NEED - Teen REACH programming must be designed to meet the specific needs of the community in which it is located. Each applicant must have a plan to conduct / update their community needs assessment annually. This includes local youth, family, school and community surveys and focus groups in addition to reviewing all relevant available data and recently completed community assessments. These will be analyzed to determine the level of need in the community and to provide a foundation for developing carefully planned and thoughtful service provision. The results of the assessment/updates will be presented and supported in the application. A thorough description of youth, family, and community risk-factors that demonstrate that programming is intended to target services to at-risk youth residing in high-risk communities. There should also be a direct correlation of needs with the activities planned and described in the program description section of the application and in the activities indicated in the completed Activity Calendar(s).
      6. COMMUNITY-CENTERED PROGRAMMING - Programming should be comprehensive and holistic in its approach, offering a range of services designed to have a positive impact on youth participants' social, creative, physical and cognitive development. Programs must be designed around the six core services described in Section A, 3A "Core Services", above.
        Agencies are encouraged to utilize established, evidence-based programming models that have a high potential to be effective with at-risk youth in at-risk community settings. Best practice or promising practice programming models should be utilized, if these models meet community needs and can be implemented. Best practice models are those known to be research-based and proven to be effective at preventing and/or delaying risk-taking behaviors. Promising practices are those for which some data has shown positive effects on delaying risk-taking behaviors, but the data are insufficient to support generalized outcomes. (Please see Appendix 1 for a list of best and promising practices relevant to out-of-school time programs.) Applications that do not indicate the intention to implement best practice models will receive lower scores.
        In addition to considering community need in the selection of program model, agencies must also demonstrate their experience in implementing the type of programming they have chosen and discuss their capacity to do so.
        The Department recognizes that communities have a unique perspective on what works and what is needed in their own community. Therefore, applicants may adapt best or promising practice models as necessary to meet the unique needs of the community. However, it should be noted that any modifications to established program models might reduce the likelihood of achieving the predicted outcomes. Applicants may also propose programming not included in Appendix 1, if it can be clearly demonstrated that the proposed activities are consistent with commonly accepted guidelines for effectiveness and that those activities are aligned with the specific needs of the community.
      7. ACTIVITY CALENDAR - Teen REACH activities must be age-appropriate, conducted in an organized manner, and carried out on a regular, periodic basis. Activities chosen should also be supported by youth, family and/or community needs. A sample Activity Calendar is included as Appendix 2 of this NOFO, and must be completed for each site and submitted as Attachment C1 of your application. The completed Activity Calendar(s) will demonstrate that planned program activities will address all six core services and will be carried out on a regular basis. Please note that if a site is planned to have a varied schedule, please complete additional activity calendars to demonstrate that planned variance. Example: School-Year schedule vs. a Summer schedule.
      8. TIME LINE - Applicants must include a proposed time line for implementation of the Teen REACH program, including any time required for start-up activities, and significant milestone activities and events throughout the year. Applicants not prepared to begin serving youth within 4 weeks of award will score a minimum of 5 points lower on this element of their Application.
      9. COMMUNITY ADVISORY COUNCIL - Programs must form and utilize a Community Advisory Council or board in conducting Teen REACH activities in order to integrate active partners who can devote time and resources to the program. Existing councils may be utilized if they properly represent the positive youth development concept of Teen REACH. The Community Advisory Council must include at least two youth who are current or former Teen REACH participants. The Advisory Council must meet, at a minimum, on a quarterly basis. Minutes, agendas and attendance lists must be maintained on file to evidence this activity. The Community Advisory Council membership list (including anticipated members as appropriate) must be included as Attachment A6 of your Application.
      10. TRAINING AND TECHNICAL ASSISTANCE - Programs must agree to receive consultation and technical assistance from authorized representatives of the Department. The program and collaborating partners will be required to be in attendance at site visits by Department staff. Programs will be required to attend regular meetings and specific trainings as required by the Department and should budget accordingly. It is anticipated that this will include three regional meetings, approximately two regional trainings, and one (overnight) statewide conference.
      11. PERFORMANCE MEASURES - Each Teen REACH program's performance on the measures listed below will be assessed using data gathered from the e-Cornerstone system, the projected information provided by the agency in their Application, their Youth Attendance Plan, and the total Teen REACH grant amount. These measures have been selected to reinforce the quality findings from various out-of-school time at-risk youth programming research and evaluations.
        1. Days Open (Pro-rated) - 160 days open per year. Acceptable performance is 90%.
        2. Youth Attendance Hours (Pro-rated) - 100% of Youth Attendance Hours as projected in the Youth Attendance Plan will be achieved. Acceptable performance is 80%.
        3. Actual Average Daily Attendance - 100% of projected Average Daily Attendance will be achieved. Acceptable performance is 80%.
        4. Actual Population Served - 85% or more youth receiving services will be 11-17 years old.
        5. Program Dosage (Days) - 100% of enrolled youth will attend on average 5 days per week. Acceptable performance is 50% enrolled youth will attend on average 3 days per week.
        6. Cost per Youth per Hour - $4.50 per youth attendance hour.
        7. Statewide Program Cost per Youth per Hour - $3.00 per youth attendance hour.
      12. PROGRAM EVALUATION BY LOCAL AGENCY - Awardees may be required to participate in the formal evaluation of the program developed by the Department and must cooperate in the collection of data for this purpose. Toward this end, programs will be required to administer parent and youth surveys in the spring of the year, in a format provided by the Department. These surveys are designed to measure progress toward the objectives and developmental assets detailed in Section A, 3A, "Core Services", above.
        Other data will be collected from programs via the eCornerstone system, including, at a minimum, the following data elements:
        1. unduplicated number of program participants
        2. Intake and demographic information of program participants
        3. individual and family risk factor data
        4. Participant status data (Education, Employment, Living Arrangement)
        5. Future aspirations
        6. annual enrollment data
        7. participant attendance data
        8. program service activities
        9. participant academic information
        10. Discharge Information, including status data
        11. Participant outcome information (promotion/graduation, school attendance, homework completion, improved grades etc. as well as measured change in the other core service areas.
        12. Provider agency administrative information; staff information; site information; subcontractor information; and other program plan information as required.
          Please note that some records and other information obtained by programs concerning the individuals served under this agreement may be confidential pursuant to state and federal statutes and/or administrative rules, and shall be protected from unauthorized disclosure.
      13. STAFFING - At a minimum, a .5 FTE (full-time equivalent) Teen REACH Coordinator must be committed to the program and identified in the organizational chart. Programs must recruit, hire, and take necessary steps to retain staff that are qualified for their positions with the Teen REACH program through education, experience and/or training. The organizational chart must be included as Attachment A1 of the application.
      14. SNACKS AND MEALS - Teen REACH programs must offer nutritious snacks to the participants. All food must be served in accordance with relevant local and state health standards for food preparation and handling and meet the standards of the National Afterschool Association.
        While program funds may be used to purchase food, programs must demonstrate that they researched and applied for assistance through the food programs sponsored through the U.S. Department of Agriculture (USDA), found at http://www.usda.gov  ; the Illinois State Board of Education (ISBE), found at http://www.isbe.state.il.us  ; or through Feeding America, found at http://www.feedingamerica.org
      15. TRANSPORTATION - Program funds may be used to cover reasonable transportation costs for program participants, with the exception of transportation across state lines. In addition, transportation across state lines will require prior approval from the Department.
        If transportation is provided, the agency will be required to develop a written transportation plan directly related to project activities and to maintain the plan on file at the agency. This plan should have the approval of the agency's governing body and be available for review by the Department upon request.
      16. COLLABORATION - The importance of community collaboration cannot be overemphasized. Working together, youth, families, and community entities can design programs that are best suited to meet the needs of local youth and to connect out-of-school time programs with community resources. Community-based agencies, government, faith-based organizations, civic organizations, businesses, foundations, youth and their families, working together, can provide a wide range of resources to support high-quality out-of-school time programs. The issues and concerns of the entire community can best be addressed by drawing upon diverse resources. The key to successful programming is collaborative planning and implementation.
        Successful applicants will have developed community partnerships, which, at a minimum, must include strong collaboration with the schools whose students will be attending Teen REACH program activities.
         
        In particular, providers are encouraged to collaborate with schools in planning program services, in an effort to address state standards for academic achievement. Programs will be required to submit information about students' progress, based on grade reports and attendance and suspension records, to the Department. Copies of signed linkage agreements with every school where participants are attending must be included with your Application as Attachment A7, indicating an acknowledgment of the schools' willingness to provide copies of information about students' progress, based on grade reports and attendance and suspension records. Please note that schools will need to obtain parental/guardian consent before school records can actually be submitted to the Teen REACH program.
        Additionally, youth and families can play a key role in the development of out-of-school time programming. Programs that include families and youth in the planning draw greater support in the long run and tend to be more culturally relevant. Parents should be involved in all phases of program development and implementation.
        Teen REACH also encourages collaboration with other youth serving programs in the community.
      17. PROGRAM PARTICIPATION FEES - Programs may develop a sliding scale for payment of program registration fees. If this is done, programs must develop written policies that ensure that inability to pay a fee will not preclude participation by any eligible youth. In addition, any fees secured must be put back into the Teen REACH program and utilized for direct services activities to youth. This must be demonstrated in the proposed Spending Plan. Fees collected should be captured as "Non-State Funds".
    4. Additional Requirements
      1. Collaboration with local Family and Community Resource Centers (FCRCs): Successful applicants will maintain a collaborative working relationship with the local DHS FCRCs. This will include outreach to FCRCs to develop awareness of the Teen REACH program, recruit potential participants, and regularly participating in local FCRCs' service provider meetings as requested. Additionally, successful applicants will be required to communicate agency job openings to the local FCRCs. This is not a requirement to hire, simply to share vacancy announcements.
      2. Program Evaluation Reporting Requirements: Successful applicants will be required to participate in evaluation efforts as directed by the Department and/or its subcontractor(s) and collect and report data accordingly. All Providers are required to utilize the Department's eCornerstone web-based reporting system for al youth served. Providers will be required to report quarterly regarding program performance measures and outcomes. Providers will be required to participate in a Department directed Performance and Standards Assessment review. A year-end program and performance measures and outcomes report will also be required. Additional data and information may be requested throughout the year as determined by the Department
      3. Training and Technical Assistance: Programs must agree to receive consultation technical assistance from authorized representatives of the Department. The program and collaborating partners will be required to be in attendance at site visits. Programs will be required to attend regular meetings and training as provided by the Department or a subcontractor of the Department and should budget accordingly.
      4. Sectarian Issue: Applicant organizations may not expend federal or state funds for sectarian instruction, worship, prayer or to proselytize. If the applicant organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program.
      5. Background Checks: Background checks are required for all program staff and volunteers who have the potential for one-on-one contact with children and youth. These background checks must be completed in advance of individuals working directly with youth and kept on file. Funded programs will be required to have a written protocol in place detailing the requirement for background checks; evidence of their completion; the protocol for reviewing and making determinations regarding results; etc.
      6. Child Abuse/Neglect Reporting Mandate: Per the Abused and Neglected Child Reporting Act (ANCRA, 325 ILCS 5/4), mandated reporters are professionals who may work with children in the course of their professional duties. Mandated reporters are required to report suspected child maltreatment immediately when they have "reasonable cause to believe that a child known to them in their professional or official capacity may be an abused or neglected child" (ANCRA Sec.4). This is done by calling the Illinois Department of Children and Family Services (DCFS) Hotline at 1-800-252-2873 or 1-800-25ABUSE. Programs funded through this grant opportunity must review ANCRA and, where appropriate, have a written protocol for identifying and reporting suspected child maltreatment.
      7. Hiring and Employment Policy: It is the policy of the Department to encourage cultural diversity in the work environment and to promote employment opportunities through its programs. The Department philosophy is that the program workforce should appropriately reflect the populations to be served, with special attention given to hiring individuals indigenous to those communities. Consistent with Department policy, whenever a position becomes available, funded programs are encouraged to consider TANF clients for employment, contingent upon their qualifications in the areas of education and work experience.
    5. Service Area
      The Illinois Department of Human Services is interested in gathering information about the service delivery area for each Teen REACH agency (or each site, if an agency has multiple program sites). This geographic analysis helps us to assure that services are being delivered in the areas of greatest need, in the most efficient and effective manner possible. Because of the importance of this information, your proposed service delivery area will be reviewed in the context of your application and the State's need for services in that area.
      Appendix 3
      of this NOFO is a Site Information Form, which provides space for you to enter your proposed service area by site. The Site Information Form must be completed for each site, if your agency will have more than one program site. Appendix 11 contains a map of Community Areas, by name, for the use of applicants in the city of Chicago. Submit the Site Information Form(s) as Attachment A8 of your Application.
    6. Funding Formula (Pro-rated) - The Maximum Annual Grant Amount will be based on the projected Average Daily Attendance times the minimum required program hours (480) funded at a rate not to exceed $4.50.
      ADA x 480 = MYAH
      MYAH x $4.50= $
      ADA = Projected Average Daily Attendance
      480 = Minimum hours of programming per site
      (160 days x 3 hours per day)
      MYAH = Minimum Required Youth Attendance Hours
      $4.50 = Maximum cost per Youth Attendance Hour
      ($3.00 per required YAH for Statewide Applicant
      $ = Maximum Grant Amount

      Funds may be requested at an amount less than the maximum annual grant amount as defined in the funding formula.
      NOTE: If your agency is proposing to offer more than 480 hours of programming, you must still use 480 in your funding calculation. The only number in the above formula that can be adjusted is the projected Average Daily Attendance (ADA).
      Award Expectations (Pro-rated) - The minimum award amount will be $32,400 (ADA=15). The maximum annual award amount will be $216,000 (ADA-100). The Department expects that very few awards will be made at these levels. The average grant award amount will range from $54,000 (ADA-25) to $86,400 (ADA-40). The Department anticipates awarding approximately 100 TR grant awards.
      Of the approximately $12 million, up to $2.2 million will be granted to one entity for administration of a statewide network of Teen REACH programs, with programs in every area of the state.
    7. Performance Based Funding
      In order to assure accountability at all levels of service provision, the Illinois Department of Human Services will implement performance-based funding with all of its Teen REACH grantee agencies beginning in FY2019, including the statewide provider.
      The six primary performance measures / standards will be tracked via the Department's eCornerstone data system.
        • Days Open
        • Average Cost per Youth Attendance Hour
        • Youth Attendance Hours
        • Population Served;
        • Average Daily Attendance;
        • Program Dosage
      • Data will be analyzed quarterly. Providers not meeting the minimum acceptable performance levels will receive a contact either by phone or in person to discuss performance. Technical assistance will be provided by staff and a three-month corrective action plan developed and implemented to increase performance.
        If the provider is unable to sufficiently increase performance in the subsequent three-month period, additional technical assistance will be provided and the corrective action plan revised and the timeline extended an additional three months.
        One additional three-month period may be added to the corrective action timeline provided that a minimum 50% improvement has been achieved. If a provider continues to remain below minimum performance levels for four consecutive quarters (12 months of implementation), the grant award amount will be reduced to a level that will better enable the provider to meet minimum performance requirements. This will automatically close out the open corrective action.
        If after the 6-month corrective action a 50% increase toward the minimum performance level(s) is not achieved, the grant award amount will be reduced to a level that will better enable the provider to meet minimum performance requirements. This will automatically close out the open corrective action.
        Following a reduction in funding for the specific purpose of increasing performance, the corrective action process will start over.
        If under any circumstance the provider is non-compliant with minimum performance after 12 months of reduced funding, the provider's contract will be terminated. Extenuating circumstances may be considered on a case by case basis.
        Reduction in Funding - Method / Calculation
        The formula that will be utilized to determine revised funding levels will be based on the same formula used to determine the original award amount.
        Example: If the provider is unable to meet their projected ADA, YAH or Cost per YAH, the award will be reduced to appropriately reflect funding for the current ADA. This will enable the provider to immediately come into compliance with ADA, YAH and Cost per YAH.
        If the provider continues to serve a disproportionate number of youth below the age of 11, the grant will be reduced to reflect funding for no more than 15% of youth under 11 - based on the current population being served. This will also bring the provider into compliance immediately.
        There are two measures that cannot be adjusted in this manner to bring a provider into compliance: Days Open and Program Dosage. Research indicates that these measures are critical to achieving positive outcomes in the youth we serve. Providers must strive to meet these measures.
    8. Use of Grant Funds
      Funding allocated under these grants is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. At no time shall indirect costs be charged to the grant at a rate that exceeds 15%. Program budgets and narratives must detail how all proposed expenditures are directly necessary for program implementation and must distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved negotiated indirect cost rate agreement (NICRA) be exceeded. Documentation will be required to verify the approved NICRA.
      In order to charge indirect costs to a grant, agencies must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs:
      1. Federally Negotiated Rate. Organizations that receive direct federal funding, may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA.
      2. State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. If an organization has not previously established an indirect cost rate, an indirect cost rate proposal must be submitted to the State of Illinois through the indirect cost rate system, CARS, no later than three months after the effective date of a state award. If an organization previously established an indirect cost rate, the organization must annually submit a new indirect cost proposal through CARS within six months after the close of the grantee's fiscal year. All grantees must complete an indirect cost rate negotiation or elect a De Minimis Rate election in CARS - otherwise indirect costs will be subject to disallowance.
      3. De Minimis Rate. An organization that has never received a Federally Negotiated Rate may elect a De Minimis rate of 10% of modified total direct cost (MTDC). Once established, the De Minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the De Minimis rate.
        It is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions:
        § 200.68 Modified Total Direct Cost (MTDC).
        MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subcontracts up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs. 78 FR 78608, Dec. 26, 2013 

        Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into CARS.

        Unallowable Costs

        Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine allowed/un-allowed costs. In addition, and specific to this grant, un-allowed costs will also include:
          1. Capital Expenditures
          2. Renovations or remodeling not separately approved in writing by DHS program staff and necessary to meet safety standards
          3. Purchase of a vehicle
          4. Food for staff unless authorized as per diem under the State of Illinois Governor's Travel Control Board.
          5. Deposits for items, services, or space
        • Subcontractors
          1. Subcontractor Agreement(s) and budgets must be pre-approved by the Department.
          2. Subcontractor Agreement(s) and budgets must be on file with the Department.
          3. Any subcontractor shall be subject to all provisions of this Agreement.
          4. The Provider shall retain sole responsibility for the performance of the subcontractor.
    9. Performance Measures
      1. Percent of seniors graduating
      2. Percent of youth promoted to the next grade level or graduating
      3. Percent of youth demonstrating improved anger management/conflict resolution skills
      4. Percent of youth with improved school attendance
      5. Percent of youth with improved grades
      6. Percent of youth with improved homework completion
      7. Percent of youth that were safe from violence during program hours
      8. Percent of youth served from the target population
      9. Days open
      10. Youth Attendance Hours
      11. Average Daily Attendance
      12. Population Served
      13. Program Dosage (Days)
      14. Average cost per Youth per hour
      15. Number of DHS Family & Community Resource Center (FCRC) Service Provider meetings attended.
      16. Number of provider agency job vacancy announcements shared with local FCRC.
    10. Performance Standards
      1. Percent of Seniors Graduating - Considers all youth in the program 6 months or longer. 100% of youth will graduate, 90% acceptable.
      2. Percent of Youth Promoted - Considers all youth in the program 6 months or longer that were promoted to the next grade level or graduated. 100% of youth will be promoted to the next grade level, 90% acceptable.
      3. Improved Conflict Resolution Skills - Considers those youth who participated in anger management and/or conflict resolution, % of youth demonstrating improved skills. 100% of youth will demonstrate improved skills, 80% acceptable.
      4. Improved School Attendance - Considers percent of youth tracked with improved school attendance in one or more periods during the report year. 100% of youth will have improved attendance, 70% acceptable. =
      5. Improved Grades - Considers percent of youth tracked with improved grades in one or more periods during the report year. 100% of youth will have improved grades, 60% acceptable.
      6. Improved Homework Completion - Considers percent of youth tracked with improved homework completion in one or more periods during the report year. 100% of youth will have improved homework completion, 75% acceptable.
      7. Safe from Violence - Considers the number of youth injured during program hours as a direct result of violence. Includes acts between youth and acts between youth and adults. 100% of youth will be safe from violence.
      8. Target population served - 100% of youth served will be from the target population. Acceptable performance is 85%. Considers all youth that meet one or more of the Youth and/or Family Risk Factors as identified in Section A, 3B above.
      9. Days Open - TR Program sites will be open 160 days per year. Acceptable performance is 90%.
      10. Youth Attendance Hours - Compares proposed vs. actual youth attendance hours. 100% of Youth Attendance Hours as projected in the Youth Attendance Plan will be achieved. Acceptable performance is 80%.
      11. Average Daily Attendance - Number of youth attending the program divided by the number of days the program is open. 100% of projected Average Daily Attendance will be achieved. Acceptable performance is 80%.
      12. Population Served - Considers age of youth at time of enrollment (youth are enrolled each year). 85% or more youth receiving services will be 11 to 17 years old.
      13. Program Dosage (Days) - 100% of enrolled youth will attend on average 5 days per week. Acceptable performance is 50% enrolled youth will attend on average 3 days per week.
      14. Average cost per Youth per Hour - Grant amount divided by total youth attendance hours. $4.50 per youth attendance hour. $3.00 per youth attendance hour.
      15. Minimum of 2 DHS Family & Community Resource Center (FCRC) Service Provider meetings attended.
      16. Provider agency supplies evidence one or more job vacancy announcements were shared with local FCRC.
        The majority of the above measures are tracked in eCornerstone. Providers are required to use the eCornerstone system to report data per the Uniform Grant Agreement. The Department's position on program / participant information NOT entered into eCornerstone: If it is not in eCornerstone, it did not occur. Further, grant expenditures for direct services to youth not supported by eCornerstone data will be disallowed expenditures.
  2. Funding Information
    1. Funding for this award will come from the State's General Revenue Fund and does NOT have a match requirement.
    2. Funding under this grant will be utilized by the Department to meet federal match requirements. Therefore, the applicant should not plan to use these funds as match for other grants AND per the federal guidelines, indirect costs charged to this grant may not exceed 15%.
    3. This NOFO is considered a competitive application for funding.
    4. In FY2018 the Department anticipates the availability of approximately $12,000,000 in State funds.
    5. Subject to appropriation, the grant period will begin upon execution of the Uniform Grant Agreement and will continue through June 30, 2018.
    6. Funding will not be awarded in excess of the funding formula below.
    7. Funding Formula (Pro-rated) - The Maximum Annual Grant Amount will be based on the projected Average Daily Attendance times the minimum required program hours (480) funded at a rate not to exceed $4.50.
      ADA x 480 = MYAH
      MYAH x $4.50 = S
      ADA = Projected Average Daily Attendance
      480 = Minimum hours of programming per site
      (160 days x 3 hours per day)
      MYAH = Minimum Required Youth Attendance Hours
      $4.50 = Maximum cost per required Youth Attendance Hour
      ($3.00 per required YAH for Statewide Applicant)
      $ = Maximum Grant Amount

      Funds may be requested at an amount less than the maximum annual grant amount as defined in the funding formula.
      NOTE: If your agency is proposing to offer more than 480 hours of programming, you must still use 480 in your funding calculation. The only number in the above formula that can be adjusted is the projected Average Daily Attendance (ADA).
      Award Expectations (Pro-rated) - The minimum award amount will be $32,400 (ADA=15). The maximum award amount will be $216,000 (ADA-100). The Department expects that very few awards will be made at these levels. The average grant award amount will range from $54,000 (ADA-25) to $86,400 (ADA-40). The Department anticipates awarding approximately 100 TR grant awards.
      Of the approximately $12 million, up to $2.2 million will be granted to one entity for administration of a statewide network of Teen REACH programs, with programs in every area of the state.
      Agencies applying for funding as a statewide network:
      1. Applicant must have an existing infrastructure/network of affiliates located throughout the state
      2. Applicant will be expected to operate approximately 45 to 65 separate programming sites throughout the state
      3. Applicant must provide programming as described throughout the NOFO at each affiliate site
      4. This provider and/or each affiliate site will be required to utilize the eCornerstone system for data collection and reporting.
      5. It is expected that the rate per YAH will not exceed $3.00 for this provider due to implementing through an established network. All remaining performance measures/standards will be the same as the non-statewide provider sites.
      6. Affiliate sites may not also apply for funding as an individual agency under this NOFO
      7. Applicant must clearly state the intention to apply as a Statewide TR program in the Executive Summary and throughout the Application, including the spending plan.
    8. Funding allocated under this grant is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget.
    9. Proposed project budgets and narratives must be sufficiently detailed and justified to be approved by DHS.
    10. Subcontractor Agreement(s) and budgets must be pre-approved by the Department and on file with the Department. Subcontractors are subject to all provisions of this Agreement. The successful Applicant Agency shall retain sole responsibility for the performance of the subcontractor.
    11. Pre-award cost for services in anticipation of an award are allowable where necessary for the efficient and timely performance of the program, and are subject to 2 CFR 200.458. All applicants are eligible to request pre-award costs under one of two categories: 1.) Those applicants that have incurred start-up costs in anticipation of receiving an award; and, 2.) Those applicants that provided Teen REACH program services to eligible youth in anticipation of receiving an award. Applicants are not required to request pre-award costs.
      1. Category 1.) Pre-Award Start-up.
        Applicants are eligible to request pre-award costs if they have in fact incurred start-up costs that are allowable and necessary for the efficient and timely performance of the program as defined in the funding notice, and subject to 2 CFR 200.458. This will not include grant writing costs associated with this application as this expense is not considered allowed or necessary for efficient and timely performance of the program. Any and all costs requested must have appropriate and sufficient backup documentation to support the request and demonstrate why the costs were necessary for the efficient and timely performance of the program. Pre-Award costs requested under this category may not pre-date the release of this funding notice.
      2. Category 2.) Pre-Award Programming Start-up.
        Applicants are eligible to request pre-award costs if they have been performing Teen Reach services since July 1, 2017 AND have appropriate and sufficient backup documentation to support the request AND can demonstrate service delivery in accordance with the requirements and guidelines of this NOFO to include: 1) Record of days and hours of operation; 2) Record of daily attendance (corresponding daily sign-in sheets and eCornerstone attendance records; 3.) Enrollment information for any youth served during this period (hard copy files and eCornerstone records); and 4) Documentation supporting the delivery of the 6 core services. If applicants are able to meet these requirements and have sufficient fiscal records to support expenditures, applicants may request pre-award costs as part of this application.
        Once grant awards are in place for the FY18 Teen REACH program, DHS staff will schedule an on-site review or a desk audit for those grantees that received a pre-award. Staff will review the supporting documentation to confirm there is sufficient evidence to support the pre-award request. If insufficient evidence exists or unallowable costs are identified, necessary adjustments will be made to the pre-award.
        Only applicants who receive an award as a result of this NOFO and merit-based review process will be eligible to receive pre-award costs. Any applicant who performed Teen Reach services on or after July 1, 2017 that does not receive an award will not be eligible for reimbursement of costs incurred.
        Pre-award costs will not be approved in excess of the maximum allowed under the funding formula. A signed statement confirming that any Pre-Award costs submitted for reimbursement, if paid by the Department, will not constitute supplanting of funds will be required. Costs for services prior to July 1, 2017 will not be approved under any circumstance.
        Applicants may ONLY request pre-award costs at the time of application. Exceptions will not be made.

        For instructions on how to request pre-award costs, please refer to Appendix 13.

        The release of this NOFO does not obligate the Illinois Department of Human Services to make an award.
  3. Eligibility Information
    1. Eligible Applicants
      This competitive funding opportunity is limited to public and private not-for-profit community-based organizations in Illinois that:
      1. are in good standing with the Secretary of State
      2. have completed the GATA pre-qualification process.
        All applicants are required to provide the requested information as outlined in this NOFO to be considered for funding in FY2018. Successful applications will serve as the applicant's program plan and budget for the FY2018 grant period.
        Applicant agencies will not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. If applicable, the agency will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.
    2. Match Requirements
      Applicants are NOT required to provide match to this award.
    3. Indirect Cost Rate Requirements:
      At no time shall indirect costs be charged to the grant at a rate that exceeds 15%.
      In order to charge indirect costs to this grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs: a) Federally Negotiated Rate. Organizations that receive direct federal funding, may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA. b) State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award. c) De Minimis Rate. An organization that has never received a Federally Negotiated Rate may elect a de Minimis rate of 10% of modified total direct cost (MTDC). Once established, the de Minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de Minimis rate.
      Funding allocated under this grant is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Administrative means those activities performed by staff and costs which are supportive of and required for project implementation for which there is no direct client contact such as fiscal staff; audit; clerical support; office rent, utilities, insurance; general office equipment etc. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved NICRA be exceeded under this agreement - even if it is below the maximum allowed under the award. Documentation will be required to verify the approved NICRA.
    4. Other Eligibility / Application Requirements:
      Applicants must:
      • provide a Teen REACH program in accordance with applicable Statutes, Rules, the Teen REACH Program Standards (Appendix 8) and the DHS uniform grant agreement.
      • be prepared to commence programming within four (4) weeks of award.
  4. Application and Submission Information
    1. Address to Request Application Package.
      Application materials are provided throughout the announcement. Appendices will be made available in user/printer friendly format and may be found on the Illinois Department of Human Services web site at: https://www.dhs.state.il.us/page.aspx?item=84632  Please click on the corresponding link to the right. Additional copies may be obtained by contacting the contact person listed below.
      Each applicant must have access to the internet. The Department's web site will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department's website as described later in this announcement. It is the responsibility of each applicant to monitor that web site and comply with any instructions or requirements relating to the NOFO.

      Contact Person

      Karrie Rueter, Associate Director
      IDHS, Division of Family & Community Services
      823 East Monroe
      Springfield, Illinois 62704
      DHS.YouthServicesInfo@illinois.gov
      Phone: 217-557-2943
    2. Content and Form of Application Submission.
      Proposal Narrative Content

      Applicants must submit a plan that contains the information outlined below. Each section must begin on a new page and have a heading that corresponds to the headings listed below after each section number. The total application may not exceed 20 pages, single-spaced. The application Uniform Application for State Grant Assistance, checklist, attachments, letters of intent and Uniform Budget are not included in the page limitation. If the applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative. If a cross-reference is not included in the section, the reviewer will only consider content contained within that specific section. The narrative portion must follow the page maximums where prescribed and must be organized in the format outlined below. If an applicant receives an award through this NOFO the proposal will become the local program plan and budget unless revisions are required. The application/plan will be the basis for monitoring compliance by DHS.
      Failure to provide an application in the format detailed above in this section will result in the loss of points - refer to Section 6.
      Other Submission Requirements, Proposal Container and Format Requirements.
      Teen REACH - Statewide Applicants
      Statewide applicants must prepare an application in the same manner and under the same requirements as all other applicants unless specifically stated otherwise. Additionally, Statewide applicants must also ensure the following is thoroughly covered within the application package as appropriate. Agencies applying for funding as a statewide network:
        • Must clearly indicate such in the Executive Summary or the application will NOT be considered statewide. 
        • Statewide applications may not exceed 250 pages. ALL other Application format requirements apply.
        • Applicant must have an existing infrastructure/network of affiliates located throughout the state
        • Applicant will be expected to operate approximately 45 to 65 separate programming sites throughout the state.
        • Applicant must provide programming as described throughout the NOFO at each affiliate site
        • Applicant and/or each affiliate site will be required to utilize the eCornerstone system for data collection and reporting.
        • It is expected that the rate per YAH will not exceed $3.00 for this provider due to implementing through an established network. All remaining performance measures/standards will be the same as the non-statewide provider sites.
        • Affiliate sites may not also apply for funding as an individual agency under this NOFO
      1. Executive Summary (2 pages maximum) - (5 points)
        The Executive Summary will serve as a stand-alone document for successful applicants that will be shared with various state-level stakeholders and others requesting a brief overview of each funded project. Therefore, applicants should be concise and direct in their description. At a minimum, each of the following should be addressed in the summary:
        • Description of the target community(ies) and identified needs from the Community Assessment(s)
        • Target population, including projected total enrollment, average daily attendance, race/ethnicity breakdown, and the percentage/number of youth anticipated in each age category and risk factors
          targeted.
        • Number and location of service delivery sites
        • Anticipated days and hours of operation
        • Total anticipated Youth Attendance Hours
        • Overview of core services and anticipated outcomes
        • Total amount of funds requested through this grant
      2. Agency Qualifications/Organizational Capacity (23 pts)
        The purpose of this section is for the applicant to present an accurate picture of the agency's ability to provide out-of-school services to at-risk youth as identified in this NOFO.
        Information in this section should include, but not necessarily be limited to, the following:
        1. Convincing evidence that the applicant agency is capable of carrying out the proposed program. Include experience that your agency has in conducting programs for at-risk youth. Describe relevant major accomplishments and outcomes of your organization in the area of services to this population.
        2. An organizational chart of the applicant organization, showing where the program and its staff will be placed. If subcontractors will be used, include the relationship with those organizations in the chart. Please include this as Attachment A1-Organizational Chart.
        3. Identify key staff positions that will be responsible for the program. At a minimum, a .5 FTE Teen REACH coordinator must be committed to the program. Include evidence that this individual is qualified on the basis of education and experience to direct the program. Present his/her resume as Attachment A2 of your Application. If that individual has not yet been hired, present the Teen REACH Coordinator's job description as Attachment A2- Coordinator's Job Description/ Resume. Please also complete the Contact Information Form(s) found in Appendix 4 and include it as Attachment A4.
        4. Job descriptions for all employee positions that will be funded with this grant, and an indication of the percent of time those employees will spend in this program. Programs must recruit and hire staff who are qualified for their positions through education, experience and/or training. Job descriptions must also be included for volunteer staff. Include the job descriptions in Attachment A3- Job Descriptions (Grant Funded).
        5. A description of your agency's current programs and activities relevant to the services described in this NOFO.
        6. Describe your agency's history working with the targeted schools. Describe established relationships and collaborative efforts in the past - if any.
        7. Please describe how your agency's experience will ensure the ability to reach the proposed target population. Specify the age group(s) for which programming will be designed and discuss your agency's relevant experience with this population.
        8. A description of your agency's readiness for service provision commencing November 1, 2017 - December 1, 2017 taking particular note of the following:
          1. If training is needed, describe what those training needs are, as well as the agency's willingness to ensure that all staff in need of training receives it prior to commencement of service delivery. For purposes of the Application, assume that if your agency requires training on eCornerstone, the Department will provide that training to appropriate staff within your agency prior to commencement of services.
          2. Discuss your readiness in terms of the physical space where Teen REACH program activities will be carried out. Describe whether this is space your agency currently occupies (and/or pays for), whether it is under construction, if arrangements to rent/lease/buy or build a physical facility are or are not yet final. Include in Attachment A5- Programming Space - Linkage Agreements/Documents of your application copies of any linkage agreements or other documents (lease, rental agreement, etc.) to illustrate your situation with regard to physical space.
          3. Include as Attachment A9 Time Line a proposed time line for implementation. The timeline should include items such as hiring staff, training staff, recruiting participants, first day of programming, etc.
        9. A description of the Community Advisory Council (CAC) or board that will be involved in conducting Teen REACH activities. Include a description of how you have ensured a diversity of perspectives, including those of parents, youth (minimum 2), community members, business leaders and others. Please include as Attachment A6 - Community Advisory Council Members a list of CAC members and indicate which sector of the community they represent. The member list included in Attachment A6 must also indicate which of the current/projected members have participated in one or more meetings to provide input into this application.
        10. A description of existing linkages your agency has to other community resources and services essential to the positive development of youth, as detailed in Section A, 3P "Collaboration", of this NOFO. Include copies of existing linkage agreements in Attachment A7- Signed School Linkage Agreements of your application. At a minimum, your Attachment A7 of your Application must include linkage agreements with every school where Teen REACH participants attend, indicating their willingness to provide copies of student grade reports and attendance and suspension records. If significant linkages do not currently exist, explain why and include a plan to establish those linkages.
        11. Provide evidence of your agency's cultural and linguistic competence to serve the youth in your community.
        12. Describe your policy & procedure for conducting background checks.
        13. Any additional information that the applicant feels might be relevant to a reviewer in determining the agency's ability to carry out a quality program should be included.
        14. Include as Attachment A8 - Site Information Forms the Site Information Form(s) found in Appendix 3 of this NOFO. If your agency has more than one program site, a separate Site Information Form must be completed for each site.
      3. Needs Statement (20 pts)
        Given the limited resources of the State the Department intends to fund applications that target services to at-risk youth residing in high-need communities. Therefore, applications that make a compelling case that is evidenced by recent results of community needs assessments as described in Section A, 3E "Assessment of Community Need," will receive a higher score in this section of their application. The Department believes that relevant surveys and focus groups targeting the various sectors of the community, parents, youth and schools, coupled with an analysis of the most current data and community assessments available describing the youth, families and community needs and risk factors will form the basis for determining a community's general need for youth-oriented social services. Consider also the individual and family risk factors described in Section A, 3B "Target Population".
        Your Application should address each of the points below:
        1. Provide a detailed description of the geographic boundaries of the targeted community(ies). Please also identify for each, which County and the community targeted is in Chicago, please indicate which Chicago Community Area it is located. Refer to Appendix 11 for a listing of the Chicago Community Areas.
        2. Describe the plan, scope and strategy implemented to conduct / update relevant community needs assessments as described in Section A, 3E "Assessment of Community Need". Indicate the persons that were involved in conducting/updating the assessments. Indicate the number of surveys, interviews, focus groups, etc. conducted/updated and how many individuals and/or community sectors participated. Describe any other relevant, previously completed assessments that were reviewed and analyzed as part of the assessment. Include copies of sample survey tools utilized, interview and focus group questions and copies of previously completed assessments analyzed as Attachment B1- Assessments/Survey Tools etc.
        3. Describe the target community's current resources, strengths and needs for serving the identified target population.
        4. Provide a demographic overview of the area to be served, as well as the youth that will be targeted for services. Indicate the number of youth between the ages of 6 and 17; include their gender,
          race/ethnicity.
        5. Describe in detail the results of the community needs assessments utilized to plan your project. Include as Attachment B2-Assessment Results/Analysis copies of assessment results and analysis.
        6. Include a statement of the need for these services in your community.
        7. Indicate the desired change or impact your program will have on the youth, families and community served. This change should be measurable.
        8. Identify existing community-based resources serving at-risk youth in your community and describe how the proposed program will enhance or complement these existing resources.
      4. Quality - Description of Program/Services (40 pts)
        At a minimum, the Application must address each of the following components:
        1. Describe the age group(s) for whom services will be provided. The Department intends to fund applications that target services to youth ages 11 to 17. Therefore, applications must demonstrate the desire and ability to serve youth in this age range. Agencies serving both younger and older age groups must provide no more than 15% of their services to children ages 6 to 10 (i.e., at least 85% of their services to youth ages 11 to 17). For agencies operating the program at multiple sites, these percentages apply to the total population served by the agency, across all sites, not the number at any individual program site. This information will also be captured on the Site Information Form(s) and included with your application as Attachment A8-Site Information Forms. This form is found as Appendix 3 of this NOFO.
        2. Describe how your program will ensure that with the targeted individual and family risk factors will be served in your program. Describe how the need(s) identified through the community assessment are consistent with your targeted population.
        3. Describe your program design for an integrated, comprehensive out-of-school-time program. Indicate whether you are adopting an established best or promising practice models (specifically name any such model), designing your own models or a combination thereof. Describe the basis/justification for your intended programming. If something other than a best or promising practice is proposed, provide the basis for the decision and programming.
        4. Include a description of the specific activities that will be carried out to meet each of the core service areas, as detailed in Section a, 3A "Services to be performed - Core Services". Discuss the ways in which those activities were selected and describe how they will address the outcomes and developmental assets for each core service area. Submit as Attachment C1- Site Activity Calendars of your Application a completed Activity Calendar to demonstrate that planned program activities will address all six core services and will be carried out on a regular basis. An Activity Calendar must be completed for each program site. Please note that if a site is planned to have a varied scheduled, please complete additional activity calendars to demonstrate that planned variance. Example: School-Year schedule vs. a summer schedule.
        5. Describe how the program design and the activities selected to address each core service area are appropriate and have a direct correlation to the needs identified in the previous section.
        6. Demonstrate the agency's experience in implementing the type of programming proposed, and discuss the capacity to provide the identified services.
        7. Describe the agency's plan for providing snacks and meals as described in Section A, 3N "Snacks and Meals".
        8. Provide a description of established or proposed linkages with other youth-serving resources within your community, and how your program will collaborate with those entities to provide services to youth.
        9. Identify other out-of-school time programs in the community and how your proposed program will provide services not otherwise met and reach youth not otherwise served.
        10. Discuss your plans for including volunteers in your program, and the role(s) they will play.
        11. Describe outreach strategies that will be used to recruit program participants. Include a discussion of how your agency will work with schools, faith-based and other programs to reach youth who are at risk, as indicated by the risk factors listed in Section A, 3B "Assessment of Community Need", above.
        12. Describe whether transportation will be provided to participating youth and families with program funds.
        13. Provide the projected total number of youth that will be enrolled in the program as well as the projected Average Daily Attendance (ADA). Include a discussion of how you intend to maintain
          attendance at the level for which you are requesting funding, and the activities planned to enhance enrollment retention. Additionally, the total enrollment and ADA projections by site will be included on the Site Information Form and included as Attachment A8- Site Information Form of your application. This form is found as Appendix 3 of this NOFO.
        14. Complete the Annual Youth Attendance Plan (YAP) found as Appendix 5 in this NOFO. A YAP must be completed for each site. Complete a YAP Cover Page found as Appendix 5 in this NOFO. Complete a YAP Narrative found as Appendix 5 in this NOFO. These items will be included as Attachment C2-Youth Attendance Plan of your Application. Instruction is provided in Appendix 5 regarding how to complete the YAP, Days Open etc. for the FY18 award period.
      5. Evaluation (5 pts)
        1. Applicants must make a clear statement of their intention to participate in any formal evaluation of the program that may be conducted by the Department or any of its contractors as described in Section A, 5A "Program Evaluation Reporting Requirements".
        2. Applicants must include a clear statement indicating that the agency has sufficient number of computers with internet service to access the eCornerstone web-based data reporting system.
        3. Applicants must include a clear statement indicating their ability to collect participant data and report it via the eCornerstone system as described in Section A, 3L "Program Evaluation by Local
          agency".
        4. Applicants must include a clear statement indicating their intention and ability to collect and report outcomes data and developmental assets data to support achievement in each of the six core service areas described in Section A, 3A "Core Services".
        5. Applicants must include a clear statement indicating their intention and ability to collect survey data from parents, teachers and youth as directed by the Department.
        6. Describe in detail the capacity and the plan to track, evaluate and report performance measures, outcomes and developmental assets.
      6. Uniform Grant Budget (7 pts) 
        1. Based on the funding formula, refer to Section A, 7 "Funding Formula", and your completed Appendix 5 - Annual Youth Attendance Plan, please prepare a budget for the FY18 grant period. The budget will cover the period of November 1, 2017 through 6/30/2018.
        2. Complete the Uniform Grant Budget in the CSA system.
        3. The budget entered must provide detailed justification for EACH item in the narrative section of the budget. This justification should describe specifically how the budgeted amount was derived. The
          justification must also directly correlate the expenditure to the grant program - why/how it is necessary under the grant. Items being cost allocated must be fully detailed as to the method utilized.
        4. If local, state or federal funds, other than Teen REACH grant funds, will be utilized to support the program they may be identified in the budget. If identified in the budget, successful applicants will be required to document these expenditures to the Department along with grant expenditures. If identified, these funds will be held to all requirements of the agreement and must also be justified as described in item 4 above.
        5. Submit as Attachment D2 - a copy of Federal Form W9 for the Applicant Agency. It is critical that the Agency name, address and FEIN number matches the information provided on the Uniform Application for State Grant Assistance (Appendix 6) submitted as part of the total Application package. (Refer to Appendix 12, Application Content Checklist.)
        6. If subcontractors are utilized, a corresponding Budget must be included. Subcontractor Budget(s) will be included as Attachment D1. Subcontractor budgets will NOT be entered into the CSA system. Subcontractor budget forms can be found in Appendix 7.
        7. If participant fees are collected, ensure they are accounted for in the Budget. They should be captured as "Non-State Funds" and described in the Budget justification. Any such funds received from the collection of participant fees MUST be spent on direct Teen REACH program services for youth.
        8. Note that Teen REACH funds may not be used by your agency for federal matching purposes. Please do not plan to use these funds to match other federal awards your agency may have now or in the future.
        9. The total amount requested may not exceed the funding formula. Refer to Section A, 7 "Funding Formula" and Appendix 5.
        10. If indirect costs are included in the budget, a copy of the approved NICRA must be included with the Application as Attachment D3.
        11. Indirect costs may NOT be charged to the grant in excess of 15%.
        12. Submit as Attachment D1, a pdf version of the SUBMITTED CSA Uniform Grant Budget. This will be the complete budget and not the summary budget.

          Failure to submit as Attachment D1 the exact budget submitted in CSA will result in forfeiture of all points allocated in this section.

          Although the applicant may be eligible to request funding at the maximum amount indicated in the Funding Formula, the applicant is not mandated to request funding at that level, they may request fewer funds, but they may not request additional funds.
          If the funding level requested exceeds the maximum amount allowed based on the details of the application - this section (Uniform Grant Budget) of the application will not receive any points.

          Refer to Section A7, "Funding Formula" and Appendix 5.
          Note:
          The amount is exclusive of Pre-Award costs, see Appendix 13 for details.  
      7. Application Attachments
        Although this section is not scored individually, points will be deducted in the above sections if these items are not included as directed. The Attachments should be labeled accordingly and placed in the order below.
        1. Attachment A1 - Organizational Chart
        2. Attachment A2 - Coordinator's Job Description/Resume
        3. Attachment A3 - Job Descriptions (Grant Funded)
        4. Attachment A4 - Contact Information
        5. Attachment A5 - Programming Space - Linkage Agreements/Documents
        6. Attachment A6 - Community Advisory Council Members
        7. Attachment A7 - Signed School Linkage Agreements
        8. Attachment A8 - Site Information Form(s)
        9. Attachment A9 - Time Line
        10. Attachment B1 - Assessments/Survey Tools etc.
        11. Attachment B2 - Assessment Results/Analysis
        12. Attachment C1 - Site Activity Calendars
        13. Attachment C2 - Youth Attendance Plan (Cover, Forms & Narrative)
        14. Attachment D1 - Copy of Uniform Grant Budget Submitted in CSA
        15. Attachment D2 - Copy of Federal Form W9 for the Applicant Agency
        16. Attachment D3 - Copy of currently approved NICRA if indirect costs are included
    3. Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM).
      Each applicant is required to:
      1. Be registered in SAM before submitting the application. The following link provides a connection for SAM registration: https://governmentcontractregistration.com/sam-registration.asp
      2. provide a valid DUNS number in its application; and
      3. continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.
        DHS may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time DHS is ready to make the award, DHS may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.
    4. Submission Dates and Times.
      Applications must be received at the location below no later than 12:00 p.m. on Wednesday October 18th, 2017. The application will be time-stamped upon receipt. The Department will ONLY accept applications submitted by electronic mail as described specifically in this section, Section D. 4 Submission Dates & Time and D, 6A Other Submission Requirements below.
      To be considered, proposals must be submitted via CMS File Transfer Utility by the designated date and time listed above. For your records, please keep a copy of your submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the application was received on time at the email location listed above. Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive. Applications will only be accepted if submitted through the CMS File Transfer Utility. Applications will be opened as they are received.
      Applicants will receive an email within 48 hours of receipt notifying them that their application was received and if it was received by the due date and time. This email will be sent to the 2 email addresses provided in the application. Applications received after the due date and time will not be considered for review or funding. Applicants are required to notify the Department by Wednesday, October 25th at noon, if they did NOT receive an email notifying them that their application was received. If the applicant does not receive an email and does not notify the Department by Wednesday, October 25th at noon, their application will be considered a late submission and will NOT be reviewed or scored. The applicant will NOT have the right to protest the submission/receipt of their application to the Department after Wednesday, October 25th at noon.

      Submit the completed grant application to:DHS.GrantApp@Illinois.Gov The subject line of the email MUST state: "18-444-80-1411-1 Karrie Rueter - Teen REACH"

      All applicants must submit the completed grant application no later than 12:00 p.m. on Wednesday, October 18th, 2017 utilizing the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp  Please follow the instructions to attach your application. Don't forget the subject line above.

      As stated above, applicants are required to notify the Department by Wednesday, October 25th at noon, if they did NOT receive an email notifying them that their application was received. If the applicant does not receive an email and does not notify the Department by Wednesday, October 25th at noon, their application will be considered a late submission and will NOT be reviewed or scored. The applicant will NOT have the right to protest the submission/receipt of their application to the Department after Wednesday, October 25th at noon.
    5. Funding Restrictions.
      1. Funds may not be used to supplant or duplicate existing services. If funds other than Teen REACH will be utilized to support the provision of Teen REACH services, including in-kind support, it will be necessary to detail those expenses and services in the application to demonstrate the proper utilization of such funds.
      2. Program Participation Fees - Programs may develop a sliding scale for payment of program registration fees. If this is done, programs must develop written policies that ensure that inability to pay a fee will not preclude participation by any eligible youth. In addition, any fees secured must be put back into the Teen REACH program and utilized for direct services activities to youth. This must be demonstrated in the proposed Spending Plan. Fees collected should be captured as "Non-State Funds".
      3. At no time shall indirect costs be charged to the grant at a rate that exceeds 15%. In order to charge indirect costs to this grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs: a) Federally Negotiated Rate. Organizations that receive direct federal funding, may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA. b) State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award. c) De Minimis Rate. An organization that has never received a Federally Negotiated Rate may elect a de Minimis rate of 10% of modified total direct cost (MTDC). Once established, the de Minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de Minimis rate.
        Funding allocated under this grant is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Administrative means those activities performed by staff and costs which are supportive of and required for project implementation for which there is no direct client contact such as fiscal staff; audit; clerical support; office rent, utilities, insurance; general office equipment etc. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved NICRA be exceeded under this agreement - even if it is below the maximum allowed under the award. Documentation will be required to verify the approved NICRA.
      4. Subcontractors
        1. Subcontractor Agreement(s) and budgets must be pre-approved by the Department.
        2. Subcontractor Agreement(s) and budgets must be on file with the Department.
        3. Any subcontractor shall be subject to all provisions of this Agreement.
        4. The Provider shall retain sole responsibility for the performance of the subcontractor.
    6. Other Submission Requirements.
      1. Proposal Container and Format Requirements
        All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. With the exception of letterhead and stationery for letter(s) of support, the entire application should be typed in black ink on white paper. The application must be typed single-spaced, on one side of the page, with 1-inch margins on all sides. The applications must not exceed 20 pages, including the Executive Summary, Agency Qualifications/Organizational Capacity, Needs Statement, Quality - Description of Program/Services, and Evaluation. The Uniform Application for State Grant Assistance, Attachments, Checklist, letters of intent and Uniform Budget are NOT included in the page limitation.
        Exception: Statewide Applicants will have an additional 5 pages. Statewide applications may not exceed 25 pages. ALL other requirements herein apply.
        The entire application, including attachments, should be sequentially page numbered and must be compiled in the order specified below in Section D 6B. The complete application must be submitted in a single PDF document to the email address identified in Section D 4 above, Submission Dates and Times.
        Applications will ONLY be accepted by email as described in Section D. 4 Submission Dates & Time herein. Hard copies, faxed copies, copies on disk or thumb drive etc. will not be accepted.
        Failure to provide an application in the format detailed above in this section (6. Other Submission Requirements, A. Proposal Container and Format Requirements) will result in the loss of a minimum 5 points and a maximum of 10 points.
      2. ALL Applications MUST include the following mandatory forms/attachments in the order identified below.
        1. Uniform State Grant Application
        2. Proposal Narrative
          • Executive Summary
          • Capacity - Agency Qualifications/Organizational Capacity
          • Need Statement
          • Quality - Description of Program/Services
          • Evaluation
          • Budget Narrative
          • Attachments to Your Application
            • Attachment A1 - Organizational Chart
            • Attachment A2 - Coordinator's Job Description/Resume
            • Attachment A3 - Job Descriptions (Grant Funded)
            • Attachment A4 - Contact Information
            • Attachment A5 - Programming Space - Linkage Agreements/Documents
            • Attachment A6 - Community Advisory Council Members
            • Attachment A7 - Signed School Linkage Agreements
            • Attachment A8 - Site Information Form(s)
            • Attachment A9 - Time Line
            • Attachment B1 - Assessments/Survey Tools etc.
            • Attachment B2 - Assessment Results/Analysis
            • Attachment C1 - Site Activity Calendars
            • Attachment C2 - Youth Attendance Plan (Cover, Forms & Narrative)
            • Attachment D1 - Copy of Uniform Grant Budget submitted in CSA
            • Attachment D2 - Copy of Federal Form W9 for the Applicant Agency
            • Attachment D3 - Copy of currently approved NICRA if indirect costs are included
  5. Application Review Information
    1. Criteria.
      Funding for the period of 11/1/2017 - 6/30/2018 is not guaranteed. All applicants must demonstrate that they meet all requirements under this NOFO as described throughout.
       
      Applications that fail to meet the criteria described in the "Eligible Applicants" as identified in section C "Eligibility Information" will not be scored and considered for funding.

      Review teams comprised of 3 individuals employed by DHS serving in the Division of Family and Community Services will be assigned to review applications. These review teams, where possible will be comprised of staff within the Bureau or Youth Intervention Services and may include individuals working as Government Public Service Interns under contract from the University of Illinois at Springfield and contract staff.
      Applications will first be reviewed and scored individually. Then, team members will collectively review the application, their scores and comments to ensure team members have not missed items within the application that other team members identified. Application highlights and concerns will be discussed. Individual team members may choose to adjust scores to appropriately capture content that may have been missed initially. Following the review/discussion of the scoring criteria, the review team will then determine if points need to be deducted from the overall application score for failure to adhere to the format and submission requirements detailed above in section 6. Other Submission Requirements, A. Proposal Container and Format Requirements. All reviewers must be in agreement with the need to deduct points or points will not be deducted. Scores will then be sent to the application Review Coordinator to be compiled and averaged to produce the final application score. Scoring will be on a 100 point scale.
      Proposal Scoring
      Application Narratives will be evaluated on the following criteria:
      Proposal Scoring
      Executive Summary 5 Points
      Capacity - Agency Qualification/Organizational Capacity 23 Points
      Needs Statement 20 Points
      Quality - Description of Program Services 40 Points
      Evaluation 5 Points
      Budget & Budget Narrative 7 Points
      TOTOAL 100 Points

      The application criteria to be reviewed and scored are found under each category in this announcement in Section D2. Content and Form of Application Submission; Proposal Narrative Content.
    2. Review and Selection Process.
      As described in the Criteria section above, scoring will be on a 100 point scale Scoring will not be the sole award criterion. The Department, for example may also consider the geographical distribution of Applicants (service areas), areas of high need based on targeted risk factors, etc. While recommendations of the review panel will be a key factor in the funding decisions, the Department maintains final authority over funding decisions and considers the findings of the review panel to be non-binding recommendations. Any internal documentation used in scoring or awarding of grants shall not be considered public information.
      Final award decisions will be made by the Director of the Division of Family and Community Services at the recommendation of the Associate Director for the Office of Community and Positive Youth Development. The Department reserves the right to negotiate with successful applicants to adjust award amounts, targets, etc.
    3. Merit-Based Evaluation Appeal Process.
      1. A. Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal, and shall be reviewed by IDHS' Appeal Review Officer (ARO).
      2. Submission of Appeal.
        1. An appeal must be submitted in writing to Karrie Rueter, who will send to the ARO for consideration.
        2. An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
        3. The written appeal shall include at a minimum the following:
          1. the name and address of the appealing party;
          2. identification of the grant; and
          3. a statement of reasons for the appeal.
      3. Response to Appeal.
        1. The DHS will acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received.
        2. DHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.
        3. The appealing party must supply any additional information requested by DHS within the time period set in the request.
      4. Resolution
        1. The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.
        2. In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.
        3. The Agency will resolve the appeal by means of written determination.
        4. The determination shall include, but not be limited to:
          1. Review of the appeal;
          2. Appeal determination; and
          3. Rationale for the determination.
  6. Award Administration Information
    1. State Award Notices
      Applicants recommended for funding under this NOFO following the above review and selection process will receive a Notice of State Award (NOSA). The NOSA shall include:
      • The terms and condition of the award.
      • Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.
        Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov. 
        A written Notice of Denial shall be sent to the applicants not receiving awards.
        The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award and all conditions set forth within the notice. This signed NOSA is the authorizing document. The Agency signed NOSA must be remitted to the Department as instructed in the notice.
    2. Administrative and National Policy Requirements.
      The agency awarded funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.
      To review a sample of the FY2018 DHS Uniform Grant Agreement, please visit the DHS Website at https://www.dhs.state.il.us/page.aspx?item=29741.
      The agency awarded funds through this NOFO must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.
      Indirect Cost Rate Requirements: At no time shall indirect costs be charged to the grant at a rate that exceeds 15%. In order to charge indirect costs to this grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA). Funding allocated under this grant is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Documentation will be required to verify the approved NICRA. Refer to Section C. 3. This document for additional information regarding indirect cost rate requirements.
    3. Reporting
      1. The Provider will submit monthly expenditure documentation forms in the format prescribed by the Department. The Expenditure Documentation forms must be submitted no later than the 15th of each month for the preceding month by email.
      2. The Provider will submit an annual program application/plan and a detailed program budget and budget narrative to the Department as directed.
      3. Monthly and quarterly data reports will be pulled from the eCornerstone data system on or after the 15th of each month. Providers must ensure all youth referred to and served in the Redeploy program are entered into the Departments eCornerstone data system as required to ensure accurate monthly and quarterly reports.
      4. Quarterly Narrative and Performance data reports will be submitted by email in a format prescribed by the Department, no later than the 15th of the month immediately following the quarter for the preceding quarter.
      5. Year-End Financial, Narrative and Performance Data reports will be submitted by email in a format prescribed by the Department, no later than 30 days following the end of the fiscal year.
      6. Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department.
  7. State Awarding Agency Contact(s)
    Bidder's Conference Information. 
    Bidder's Conferences will be provided for potential applicants. Attendance is NOT a requirement of the application. Bidder's Conference details can be found in the coming days at:http://intranet.dhs.illinois.gov/oneweb/page.aspx?item=97924 
    Questions and Answers
    If you have questions relating to this NOFO, please send them via email to: DHS.YouthServicesInfo@Illinois.gov  with "TR NOFO - Karrie" in the subject line of the email.
    Questions with their respective answers will be posted on the DHS website at https://www.dhs.state.il.us/page.aspx?item=86965  Please click on the corresponding link to the right. These FAQs will be posted with the other TR NOFO documents. The information in the FAQ section may be updated periodically, so applicants are encouraged to check it frequently. Only written answers posted on the website will be considered valid and official. Note: The final deadline to submit any written questions regarding the TR NOFO will be Wednesday October 11th , 2017.
  8. Other Information, if applicable

Mandatory Forms -- Required for All Agencies

  1. Uniform Application for State Grant Assistance
  2. Teen Reach Appendices
  3. CSA Tracking System Provider Web Portal
  4. Programmatic Risk Assessment
  5. Bidder's Conference
  6. Provider Q & A