18-444-26-1539-01 NOFO Opioid STR Recovery Home

Summary Information for NOFO State Targeted Response to the Opioid Crisis Grants-Recovery Home for Persons with OUD

1. Awarding Agency Name: Illinois Department of Human Services
2. Agency Contact:

Joseph Tracy


(312) 814-6359

3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 18-444-26-1539-01
6. Funding Opportunity Title: Opioid STR Recovery Home
7. CSFA Number: 444-26-1539
8. CSFA Popular Name: Opioid STR Recovery Home
9. CFDA Number(s): 93.788
10. Anticipated Number of Awards: 4
11. Estimated Total Program Funding: 500,000
12. Award Range 75,000-150,000
13. Source of Funding: Federal or Federal pass-through
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs Yes
16. Posted Date: 05/24/2017
17.Application Range: 06/26/2017 at Noon.
18. Technical Assistance Session: Session Offered: No

NOFO Supplemental

(Agency-specific Content for the Notice of Funding Opportunity)

A. Program Description

Illinois Opioid STR - Recovery Home Expansion.

Background. In December 2016, the Substance Abuse and Mental Health Services Administration (SAMHSA), Center for Substance Abuse Treatment (CSAT) and Center for Substance Abuse Prevention (CSAP), issued Funding Opportunity Announcement (FOA) # TI-17-014, State Targeted Response to the Opioid Crisis Grants (Opioid-STR). This SAMHSA grant program aims to address the opioid crisis by increasing access to treatment, reducing unmet treatment need, and reducing opioid overdose related deaths through the provision of prevention, treatment and recovery activities for opioid use disorder (OUD) (including prescription opioids as well as illicit drugs such as heroin). The grants to be awarded to states and territories will be formula-based, using levels of unmet need for opioid use disorder treatment and drug poisoning deaths.

While various population groups and areas of the State of Illinois have been differentially impacted by opioid use-related problems, virtually all communities and residents of our state have in some way been impacted by the opioid crisis. Perhaps none of these problems has heightened the awareness of the general public to the same degree as the recent dramatic increase in opioid overdose deaths. Drug overdose deaths in this country nearly tripled from 1999 to 2014. Among the 47,055 drug overdose deaths that occurred in the U.S. in 2014, 28,647 (60.9%) involved an opioid (Rudd, RA, Seth, P, David, F, and Scholl L. Increases in Drug and Opioid-Involved Overdose Deaths - United States, 2010-2015. MMWR, Centers for Disease Control and Prevention, December 2016). Like many states, Illinois has recently experienced a notable increase in drug overdose deaths that can primarily be attributed to an increase in opioid overdose deaths. Death records obtained from the Illinois Department of Public Health showed 2,135 drug-related fatalities between January 2014 and October 2015. Of these, 1,266 were heroin-related fatalities either alone or in combination with one or more drugs as a cause of death or a contributing factor in 54% of fatalities in 2014 and 55% in 2015. Heroin-related fatalities involving only heroin accounted for 31% of all drug related fatalities in Illinois from 2014 to 2015. The 1,381 opioid-related overdose deaths among Illinois residents represented an over 60% increase in the number of such deaths that were reported in 2010.

Need for Expanded Recovery Home Services for Persons with OUD. On February 16, 2017, the Illinois Department of Human Services, Division of Alcoholism and Substance Abuse (IDHS/DASA) submitted an application in response to SAMHSA FOA # TI-17-014. This application proposed a statewide comprehensive range of treatment and prevention activities in response to the opioid crisis in Illinois. IDHS/DASA received a Notice of Award from SAMHSA in late April, 2017, that approves a Year 1 budget totaling $16,328,583. The IDHS/DASA application also included evidence of the need for expanded recovery home services for persons with OUD.

Only about 50% of the persons who are currently admitted to IDHS/DASA-funded OMT services report independent living arrangements at time at admission. While this rate may seem low, it is substantially higher than that reported for persons without a primary substance of opioids (36.4%). It is notable that only about 25% of primary opioid patients who are admitted to non-MAT IDHS/DASA-supported care report independent living arrangements at admission. This may indicate that a lack of stable living arrangements represents a barrier to many persons with OUD who might otherwise seek OMT or some other form of MAT. In response, funds were requested in each grant year to support an expansion of recovery home services for persons with OUD who are in need of temporary stable living arrangements and are active in some form of MAT. These grant-supported services are not eligible for reimbursement through Medicaid in Illinois. These funds are being bid out by IDHS. Successful applicants will be required to be licensed by IDHS/DASA to provide recovery home services. Contracted recovery home services will be reimbursed on the basis of standard IDHS/DASA rates for these services.

Inclusion of Expanded Recovery Home Services in Illinois STR Grant Goals and Objectives. The Recovery Home service expansion grants for persons with OUD that will be funded through this NOFO are consistent with the below SAMHSA-funded Illinois Opioid-STR award goal and objectives. The target of admitting 90 unduplicated persons with OUD to the expanded recovery home services during each of the SAMHSA grant years is contingent on receiving the requested level of funding for each year.

Project Goal 2. Increase the availability of evidence-based information, outreach, linkage/referral, medication-assisted treatment, and recovery support services that are available for Illinois residents with opioid use disorders (OUD).

Project Objective 2.7. Increase the funding to IDHS/DASA licensed recovery homes for support services for OUD clients who are also actively involved in MAT programs.

Project Objective 2.7a. Admit at least 180 unduplicated adult male and female clients to the expanded specialized recovery home services as follows: Year 1 - 90; Year 2 - 90.

Project Objective 2.8. Monitor each person who participates in the expanded recovery home services through the Illinois Prescription Monitoring Program (PMP) from admission throughout the course of services.

Illinois Opioid STR - Recovery Home Expansion Reimbursement Rates, Performance, and Deliverables. Within the total amount of $500,000 that has been allocated in SFY18 towards an expansion of recovery homes services for persons with OUD, IDHS/DASA expects to make from four to five awards. IDHS/DASA is committed to admitting at least 90 unduplicated NEW recovery home clients during SFY18. NEW recovery home clients with OUD are those persons who satisfy all of the diagnostic and other eligibility criteria required for admission to recovery home services, have a primary substance of opioids, are currently active in some form of Medication Assisted Treatment (MAT) (e.g. Methadone Maintenance, Buprenorphine, Suboxone, or Vivitrol) for OUD, and have not been active in recovery home services during the 30 days prior to admission to services under this grant award. Recipients of an Illinois Opioid STR Recovery Home Expansion grant will be required to comply with standard documentation requirements for entry of client data into the IDHS/DASA DARTS. Unless notified differently by IDHS/DASA, reimbursement will be at the Recovery Home Day standard rate currently used by the applicant.


Successful applicants will be responsible for providing expanded recovery home services for persons with OUD in compliance with the programmatic and reporting requirements specified in the current IDHS/DASA Contractual Policy Manual, and Title 77, Illinois Administrative Code Rule 2060. Successful applicants will also be responsible for collecting and reporting data that will allow IDHS/DASA to be in compliance with SAMHSA Opioid-STR grantee expectations. This data will also assist IDHS/DASA in evaluating the client outcomes that are associated with these expanded Recovery Home services.


Successful applicants will be responsible for the following deliverables and associated timelines.

Successful applicants will agree to establish a static capacity of at least eight (8) recovery home beds for persons with opioids as their primary substance of abuse, and are also active in some form of MAT for OUD.

Successful applicants will be expected to begin admissions to the expanded Recovery Home services within 14 days of Notice of a State Grant Award (NOSA), and to reach their established bed capacity within 60 days of notice of a grants award.

After reaching their static capacity, successful applicants will be expected to maintain an average utilization rate that is no less than 85% of the established static capacity for the funding period.

Successful applicants will be expected to achieve 100% of their target for admission of NEW patients to the expanded Recovery Home services for SFY2018 funding period.

Successful applicants will ensure that an IDHS Recipient Identification Number (RIN) has been assigned to each person admitted to the expanded Recovery Home services. The IDHS RIN will be used as the unique non-identifying number that will be used for all entries into DASA reporting systems and the data collection tools mentioned below.

Successful applications will be responsible for entry of required Recovery Home client descriptive and service delivery data in the IDHS/DASA DARTS system in accordance with established timelines.

Successful applicants will be responsible for the submission of monthly reports of quantitative service delivery data. The report format will be developed by IDHS/DASA to be compliant with SAMHSA Opioid-STR grantee reporting requirements as stated in the federal FOA, and which may be communicated to state grantees by SAMHSA post-award. IDHS/DASA will provide directions for the completion of these reports and their submission. The monthly reports will be due within 10 calendar days of the end of the reporting month.

Successful applicants will be responsible for administration of the baseline version of the SAMHSA/CSAT GPRA data collection to each person admitted to these expanded Recovery Home services. The baseline version of this tool shall be administered within 7 calendar days of the admission or opening date in DARTS. The funded organization will be responsible for completion of the abbreviated version of the SAMHSA/CSAT GPRA tool that is completed at time of discharge from the expanded Recovery Home services. IDHS/DASA will provide training on the administration and completion of these SAMHSA/CSAT GPRA tool versions, along with instructions for the submission of completed tools. The applicant will also be responsible for assisting in the scheduling of telephone interviews during which the six-month follow-up version of the SAMHSA/CSAT GPRA tool will be administered to persons admitted to the expanded Recovery Home services by a contracted third party.

Successful applicants will be expected to participate in site visits by IDHS/DASA and/or contractor staff that will include sample reviews of Recovery Home expansion client treatment records.

B. Funding Information

This grant program is 100% Federally-funded. Funding for this award will come from the SAMHSA Opioid STR grant award to IDHS/DASA and does not have a match requirement. This NOFO is considered a new application.

In SFY2018, IDHS anticipates the availability of $500,000 for eligible applicants. An award for SFY2019 is contingent upon the amount of a Year 2 Opioid-STR grant from SAMHSA.

There is no maximum or minimum award to a qualified organization within the limit of available funding.

Subject to appropriation, the grant period will begin upon the execution of the grant agreement and will continue through June 30, 2018. An additional year of funding may be awarded contingent on the availability of federal funding and grantee performance during Year 1.

Pre-award costs for services in anticipation of an award are not allowable.

Applicants may submit only one proposal. Multiple geographic service areas and Recovery Home sites may be included in a single application however the area and site specific information requested in this NOFO must be provided for each proposed geographic service area and Recovery Home service site. IDHS reserves the option of selecting among a provider organization's proposed geographic service areas and service locations in the award of Recovery Home expansion funding.

Subcontractor Agreement(s) and budgets must be pre-approved by and on file with IDHS. Subcontractors are subject to all provisions of the Agreement(s). The successful applicant agency shall retain sole responsibility for the performance of the subcontractor.

NOTE: The release of this NOFO does not obligate IDHS to make an award.

C. Eligibility Information

Eligible Applicants. This competitive funding opportunity is limited to organizations that are currently licensed by IDHS/DASA to provide Recovery Home services, have a current SFY2017 contract from IDHS/DASA for reimbursement of Recovery Home services, have utilized at least 90% of their pro-rated SFY2017 IDHS/DASA contract as of April 30, 2017, and:

Are in good standing with the Secretary of State.

Complete the GATA pre-qualification process.

All applicants are required to provide the requested information as outlined in this NOFO to be considered for funding in SFY2018. Successful proposals will serve as the applicant's program plan and budget for the SFY2018 grant period.

Applicant agencies will not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire (ICQ). If applicable, the agency will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.

Cost Sharing or Matching.

Not applicable.

Indirect and Direct Administrative Costs.

Not Applicable.

Reimbursement under this grant will be rate-based on the basis of delivered allowable services as defined in this NOFO.


Agencies awarded funds through this NOFO must have a computer and system supports that meet the following minimum specifications for the purpose of utilizing the required IDHS reporting forms and the receipt/submission of electronic program and fiscal information:

Internet access, preferably high-speed

Scanning and Email capabilities

Microsoft Excel

Microsoft Word

Training and Technical Assistance:

Programs must agree to receive consultation technical assistance from authorized representatives of the Department. This technical assistance will include training on the administration and submission of SAMHSA/CSAT Government Performance and Results Act (GPRA) for each person served through these expanded Recovery Home services. The program and collaborating partners will be required to be in attendance at any site visits by IDHS/DASA staff. Programs will be required to attend regular meetings and trainings as provided by IDHS or a subcontractor of IDHS.

Sectarian Issue:

Applicant organizations may not expend federal or state funds for sectarian instruction, worship, prayer, or to proselytize. If the applicant organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program.

Background Checks:

Background checks are required for all program staff and volunteers who have the potential for one-on-one contact with children and youth. Funded programs will be required to have a written protocol on file requiring background checks, as well as evidence of their completion.

Other: In NO case will more than one proposal be funded for a single Recovery Home service provider organization.

D. Application and Submission Information

Materials are provided throughout the announcement. Appendices will be made available in user/printer friendly format and may be found on the Illinois Department of Human Services web site at: https://www.dhs.state.il.us/page.aspx?item=85120 . Please click on the corresponding link to the right. Additional copies may be obtained by contacting the contact person listed below.


Joseph Tracy

Illinois Department of Human Services

Division of Alcoholism and Substance Abuse

401 South Clinton, 2nd Floor

Chicago, IL 60607

email: Joseph.Tracy@illinois.gov

phone: 312.814.6359

Each applicant must have access to the internet. The IDHS website will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department's website as described later in this announcement. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO.

Content and Form of Application Submission

Proposal Narrative Content:

Applicants must submit a proposal that contains the information outlined below. Each section must have a heading that corresponds to the headings in bold type listed below. Within each section, you must indicate the Section letter and number in your response, i.e., type "A-1", "A-2", etc., before your response to each narrative item. If the applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative. The narrative portion must follow the page guidelines set for each section and must be in the order requested.


The Proposal Narrative text must be legible. Pages must be typed in black on letter-size (81/2 x 11) paper, single-spaced, using a font of Times New Roman 12, with all margins (left, right, top, bottom) at least one inch each. You may use Times New Roman 10 only for charts, tables, and footnotes. Pages must be numbered consecutively from beginning to end of the Proposal Narrative. The page limit for the Proposal Narrative is 10 pages. Any narrative information that exceeds the 10-page limit will be discarded and excluded from the review process.

Applicant organizations must provide the following information.

  1. Organization Qualifications - Recovery Home Capacity (20 points).
    The purpose of this section is for the applicant to provide a description of the organization's experience and qualifications generally, and specific to the provision Recovery Home services.
    1. Provide a brief description of the full array of services provided by your organization. Include numbers of persons served annually in your service programs, and the general demographics of service program participants.
    2. Describe the Recovery Home services provided by your organization, to include the site locations of these services, the number of persons served during SFY2016, and the demographic characteristics of these persons (e.g. race, gender, average age, Hispanic/Latino ethnicity, and sexual identity). Provide information regarding the number of persons with opioids as their primary substance of abuse who were served through your Recovery Home services during SFY 2016.
    3. Provide a brief description of the staff members that will be responsible for the delivery of the expanded Recovery Home services including their educational background, years of experience and, other relevant information.
    4. Provide a summary of existing linkages with external community resources and services, particularly with organizations addressing employment, human, and health services not provided by the applicant organization. Mention any linkages that you have with MAT providers for persons with OUD.
  2. Population of Focus and Statement of Need (20 points).
    Identify the geographic area(s) in which the organization plans to deliver the expanded Recovery Home services and the sites at which these services will be provided. Describe the characteristics of the general population of the proposed geographic service area(s), and the expected characteristics of the persons who will be served through the expanded Recovery Home services. If the applicant proposes to provide expanded Recovery Home services in multiple distinct geographic areas, provide this information for each area.
    1. Identify the geographic area(s) in which you plan to deliver the proposed expanded Recovery Home services, the physical location(s) at which these services will be delivered, and the current DASA licensure status of the physical location(s). Provide a demographic profile of the general population of this geographic area in terms of race, ethnicity, language, gender, age, rural/urban population, and socioeconomic (including insurance) status. Provide an expected demographic profile of the persons who will be served through the expanded Recovery Home services.
    2. Provide a summary of the impacts of the opioid crisis among residents of the proposed geographic service area(s). Include mention of your organization's involvement in local activities and strategies in response to the opioid crisis.
    3. Provide evidence of the need to expand the organization's Recovery Home services in the proposed geographic service area(s), to include current utilization of IDHS/DASA Recovery Home contract resources and waiting list data.
  3. Description of Program Services (40 points).
    Provide the following information regarding the proposed expanded Recovery Home services that will be delivered in the identified geographic service area(s).
    1. Provide a general description of your Recovery Home service delivery procedures and protocols.
    2. Describe how you will identify, recruit and retain persons in the expanded Recovery Home services for persons with OUD who are active in MAT.
    3. Describe any evidence-based practices that your organization uses in the delivery of Recovery Home services, state whether these evidence-based practices will be implemented as part of the expanded Recovery Home services, and describe how the delivery of these practices is documented.
    4. State the unduplicated number of NEW clients that you propose to admit to the expanded Recovery Home services during SFY2018. State the total funds being requested and the estimated average cost per client during this funding period.
  4. Performance Data Collection and Reporting (20 points).
    To ensure accountability at all levels of service provision, IDHS is implementing the practice of performance-based contracting with its grantee agencies. The articulation and achievement of measurable outcomes help to ensure that we are carrying out the most effective programming possible. At a minimum, applicants will be expected to collect and report data indicators and measures as described in this NOFO. The applicant agency must address the following items in regard to performance data collection and reporting.
    1. Describe your experience with in the collection and reporting of program service and performance data. Include mention of your organization's record of submitting the DARTS patient and service data that is required as part of your IDHS/DASA contract. Make mention of any experience that your organization has with administration of the SAMHSA/CSAT GPRA tool.
    2. Describe your organizational procedures for collection, maintenance, and reporting of Recovery Home client demographic and service data.
    3. Describe your capacity and commitment to collect and report the service and performance data specified in this Recovery Home NOFO.
    4. Describe how you have shared program information (client data and results) with community stakeholders, institutions, and community representatives for planning and evaluation purposes.
  5. Budget and Budget Narrative
    (No page limit-include as Attachment A), Not Scored

The SFY2018 Recovery Home service contracts of successful applicants will be amended based upon the award amounts of their Illinois STR-Recovery Home Expansion grants. Grantee reimbursements under this award will be rate-based. Allowable services will be billed to the DASA DARTS system and will be reimbursed on the basis of standard DASA rates. The total reimbursement rate for SFY2018 cannot exceed the total grant award for this time period. Grantees will be expected to have a funding period ending average cost per client of no more than $5,500, while achieving the unduplicated client admission and service utilization targets described in this NOFO. SFY2019 Illinois STR-Recovery Home Expansion funding decisions will be based on grantee performance during the SFY2018 period, and the availability of SAMHSA Opioid -STR Year 2 funding.

Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)

Each applicant is required to:

Be registered in SAM before submitting the application. The following link provides a connection for SAM registration: www.sam.gov

Provide a valid DUNS number in its application.

Continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.

IDHS may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time IDHS is ready to make the award, IDHS may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.

Submission Dates and Times:

Applications must be received no later than 12:00 p.m. on June 26, 2017. The application container will be date and time-stamped upon receipt via email. The Department will not accept applications submitted by mail, overnight mail, diskette, or by fax machine.

Submit the completed grant proposal to DHS.GrantApp@Illinois.gov and submit the proposal electronically on or before June 26, 2017 at 12:00 p.m. Applications must be emailed.

If you have trouble emailing the document due to the file size, please utilize the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp Please follow the instructions to attach your application. Remember to include the subject line above.

To be considered, proposals must be emailed by the designated date and time listed above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the proposal was received on date and time and to the email address listed above.

Intergovernmental Review --Not Applicable

Funding Restrictions:

  1. The grant program is subject to the cost principles found in Subpart E 2 CFR 200.
  2. Examples of unallowable costs include, but are not limited to:
    • Bad debts
    • Contingencies or provision for unforeseen events
    • Contributions and donations
    • Entertainment, food, alcoholic beverages, gratuities
    • Cash incentives to participate in treatment/recovery support sessions
    • Housing costs
    • Fines and penalties
    • Interest and financial costs
    • Legislative and lobbying expenses
    • Real property payments or purchases
  3. Grant funds cannot be used for existing services provided by the applicant organization; the use of these funds to supplant existing resources is not allowed
  4. The use of a federally-approved indirect cost rate for research is not allowable.

Other Submission Requirements:

  1. Proposal Container and Format Requirements: All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. Tables may be used to present information with a 10-point type.
  2. The program narrative must be typed single-spaced, on one side of the page, with 1-inch margins on all sides. The program narrative must not exceed the page totals specified in Section D: Application and Submission Information, #2 - Content and Form of Application Submission.
  3. The entire application, including appendices, must be sequentially page numbered (hand written page numbers are acceptable). Items included in other than the program narrative NOT included in the page limitations. The program narrative has a maximum of 10 pages.
  4. Applicants must submit the proposal via an email. Submit the proposal to DHS.GrantApp@Illinois.Gov. The Department is under no obligation to review applications that do not comply with the above requirements.
  5. The Agency Opportunity Number and the program contact must be in the subject line. Specifically, the subject line must be:
    • Your Organization Name 18-444-26-1539-01 Joseph Tracy
    • The application is to be named: Your Organization Name 18-444-26-1539-01 Joseph Tracy
  6. Successful applicants will be required to submit a complete electronic version of their approved application and budget.
  7. The Uniform State Grant Application, Uniform Grant Budget Template and Uniform Grant Budget Template Instructions can be found at https://www.dhs.state.il.us/page.aspx?item=29741
  8. Applicants must submit a single proposal in pdf format. All items, including attachments and appendices, must be scanned or "pdf'd" into a single file.
  9. ALL Applications MUST include the following mandatory forms/attachments in the order identified below.
  10. Uniform State Grant Application
  11. Grant Fixed Rate Budget Template (pdf)
  12. Proposal Narrative
    • Organization Qualifications - Recovery Home Capacity
    • Population of Focus and Statement of Need
    • Description of Program Services
    • Performance Data Collection and Reporting

E. Application Review Information

Criteria: Funding is not guaranteed. All applicants must demonstrate that they meet all requirements under this NOFO as described throughout. Applications that fail to meet the criteria described in "Eligible Applicants" as identified in Section C "Eligibility Information" will not be scored and considered for funding.

  • Review teams comprised of three individuals in IDHS serving in the Division of Alcoholism and Substance Abuse will be assigned to review applications. Applications will first be reviewed and scored individually. Scores will be sent to the application Review Coordinator to be compiled and averaged to produce the final application score.
  • Proposal Scoring: Application Narratives will be evaluated on the following criteria:
    • Organizational Qualifications - Recovery Home Capacity - 20 points
    • Population of Focus and Statement of Need -20 points
    • Description of Program Services - 40 points
    • Performance Data Collection and Reporting - 20 points
    • Budget and Budget Narrative - Not scored
    • TOTAL 100 POINTS
  • The application criteria to be reviewed and scored are found under each category in this announcement in Section F. Content and Form of Application Submission.

Review and Selection Process:

Proposals will be reviewed by a panel established by staff from IDHS. Panel members will read and evaluate applications independently using guidelines furnished by IDHS. Scoring will be on a 100-point scale. Scoring will not be the sole award criterion. While recommendations of the review panel will be a key factor in the funding decisions, IDHS considers the findings of the review panel to be non-binding recommendations. IDHS maintains final authority over funding decisions and reserves the right to consider additional factors, such as geographical distribution of proposed service areas and patient population characteristics, when making final award decisions.

  • Final award decisions will be made by the Secretary, at the recommendation of the Director of the Division of Alcoholism and Substance Abuse. IDHS reserves the right to negotiate with successful applicants to cover under-served areas that may result from this process.
  • IDHS may contact applicants to obtain clarification regarding any aspects of an application prior to making any awards. IDHS is not obligated to make any State award as a result of the announcement. The issuance of grants under this NOFO is contingent upon federal funds awarded to IDHS/DASA in response to the Illinois Opioid-STR application to SAMHSA.

Merit-Based Evaluation Appeal Process

Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal, and shall be reviewed by the IDHS' Appeal Review Officer (ARO).

Submission of Appeal.

  1. Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal, and shall be reviewed by the IDHS' Appeal Review Officer (ARO).
  2. Submission of Appeal.
    1. An appeal must be submitted in writing to Joseph Tracy of IDHS/DASA who will send to the ARO for consideration.
    2. An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
    3. The written appeal shall include at a minimum the following:
      1. The name and address of the appealing party.
      2. Identification of the grant.
      3. A statement of reasons for the appeal.
  3. Response to Appeal.
    1. IDHS will acknowledge receipt of an appeal within 14 calendar days from the date the appeal was received.
    2. IDHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.
    3. The appealing party must supply any additional information requested by IDHS within the time period set in the request.
  4. Resolution
    1. The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.
    2. In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.
    3. The Agency will resolve the appeal by means of written determination.
    4. The determination shall include, but not be limited to:
      1. Review of the appeal;
      2. Appeal determination; and
      3. Rationale for the determination.

F. Award Administration Information

  1. State Award Notices: Applicants recommended for funding under this NOFO following the above review and selection process will receive a "Notice of State Award Finalist." This notice will identify additional grant award requirements that must be met before a grant award can be executed. These will include one or more of the following:
    • Grantee Pre-Qualification Process
    • Financial and Administrative Risk Assessment - Internal Control Questionnaire
    • Conflict of Interest and Mandatory Disclosures
  2. A Notice of State Award (NOSA): A NOSA will be issued to the review finalists that have successfully completed all grant award requirement. Based on the NOSA, the review finalist is positioned to make an informed decision to accept the grant award. The NOSA shall include:
    • The terms and condition of the award.
    • Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.
    • Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov.
    • A Notice of Non-Selection as a State Award Finalist shall be sent to the applicants not receiving awards.
    • The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award and all conditions set forth within the notice. This signed NOSA is the authorizing document. The Agency signed NOSA must be remitted to the Department as instructed in the notice.
  3. Administrative and National Policy Requirements: The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.
    • To review a sample of the FY2018 IDHS contract/grant agreement, please visit the IDHS website at https://www.dhs.state.il.us/page.aspx?item=29741.
    • The agency awarded funds through this NOFO must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.
  4. Indirect Cost Rate Requirements: Not Applicable.
  5. Reporting:
    1. The Provider will submit monthly expenditure documentation forms (EDFs) in the format prescribed by IDHS. The EDFs must be submitted no later than the 15th day of each month for the preceding month by email.
    2. The Provider will be responsible for the deliverables and data collection and reporting expectations listed in Section A of this NOFO.
    3. The Provider will submit audits and/or Financial Reports in a format provided by the Department and by the established deadlines.

G. State Awarding Agency Contact(s)

Questions and Answers: If you have questions related to this NOFO, please send them via email to: Joseph.Tracy@illinois.gov with "Illinois STR - Recovery Home Expansion NOFO" in the subject line of the email.

NOTE: The final deadline to submit any written questions regarding the Illinois STR - Recovery Home Expansion - NOFO is June 19, 2017.

H. Other Information, if applicable

Mandatory Forms -- Required for All Agencies

  1. Uniform Grant Application (pdf) 
  2. Budget Calculation form - Budget must be entered via CSA Tracking System (pdf)