Q & A-1551: Chicago Substance Abuse Prevention Services

Questions and Answers for 1551:  Chicago Substance Abuse Prevention Services

  1. Is this NOFO replacing the current ATOD sub-grants?
    • The current sub-grants (A - Local Capacity Building, B - Direct Service, C - Strategic Prevention Framework and D - State Capacity Building) are ending. It is a new competition for the substance abuse prevention funds. There are new focus areas and new requirements.
  2. Is this considered a re-application?
    • No.
  3. If our agency is funded to deliver a FY 17 SAPP Sub-grant B, do we need to re-apply to continue our efforts with this grant?
    • Yes. Sub-grant B will cease to exist. Your agency will need to apply for the new funding if your agency wants to continue delivering substance abuse prevention services.
  4. Our current Youth Prevention Education curriculum is standards-based. It has been approved by CPRD. It contains information on marijuana and prescription drug use. Will our agency be allowed to use this curriculum with an increased emphasis on the marijuana and non-medical use of prescription drugs?
    • No. Applicants are required to select one or more of the evidence-based Youth Prevention Education model programs found in Appendix B.
  5. Can an applicant propose a service area that overlaps geographically with a Strategic Prevention Framework Partnerships for Success grant's service area with proposed strategies that complement (not duplicate) existing services?
    • Yes.
  6. If an applicant has an existing Strategic Prevention Framework Partnerships for Success grant, can they propose to serve the same service area (in part or whole) with strategies that complement (not duplicate) their SPF-PFS strategies?
    • Yes.
  7. Will the Q & As for this NoFO be posted all at once (on May 5th) or will they be updated and posted between now and the close of when questions can be submitted?
    • The FAQ for the NoFO will be periodically updated and posted. Applicants are highly encouraged to regularly check the Questions and Answers posted on the DHS website.
  8. Our agency is working with and in various stages of planning for communication campaigns at 3 new middle school sites and have 3 existing sites (2 HS and 1 MS) with existing communication campaigns that reach ALL students in each of the buildings. Must we also deliver at least one evidence-based model youth prevention education at one site?
    • The Applicant is required to select and deliver at least one evidence-based model program and deliver the curriculum across a grade level in one or more schools.
  9. Are all partner schools required to commit to deliver evidence-based model youth prevention education to one grade level?
    • No.
  10. Will low (lower than state or national) Rx drug use rates affect scoring of our application?
    • No.
  11. Does the current grant still allow for communication campaigns to target students in grades 6th through 8th or only high-school students? Some parts say high school/community and some say students 12-18.
    • Communication campaigns may target 6th -12th grades.
  12. Does the Youth Prevention Education Curriculum need to be delivered in schools located in Chicago Community Area of our proposed service area?
    • No.
    • For example, if our service area includes 3 Chicago Community Areas (CCAs), is it okay to deliver YPE's in schools located in two of the CCAs if a communication campaign will be the focus in the 3rd?
    • It is at the agency's discretion the number of schools targeted for each type of service.
  13. Our agency is in the process of the applying for the CSAPS, which is due May 10, 2017. We submitted our Indirect Cost Rate Proposal in late February 2017 and have yet to receive our state approved indirect cost rate notification. What do we do for the SAPS application - Attachment C (where we are to include the NICRA or the state approved indirect cost rate) if we have still not received notification of our approved indirect cost rate?
    • If your agency submitted for a federally Negotiated Indirect Cost Rate Agreement (NICRA), your agency will be required to submit correspondence after receiving notification regarding the approved rate.
    • If your agency applied for a rate through the Department, the standard procedure is to only allow use of up to the 10% de minimis rate until the actual rate is officially determined.
    • If a higher rate is eventually approved and accepted, that rate is retroactive to the start of the given State fiscal year for which it was approved and the grantee can revise their budget accordingly at that time if necessary. The flip side is that if the agency's rate is below the 10% de minimus rate, the agency is liable and required to refund any monies disbursed to them as the difference between the higher rate and the approved rate.
    • All Applicants are required to re-apply every year. The CroweHorwath system is already taking entries for FY18 if an entity's FY17 rate is completed.
    • If an entity used FY15 financial data for their FY17 rate, the agency will need to use FY16 data for their FY18 rate. If your agency was able to use FY16 data for FY17, they can use that same data again for FY18 entries to the Crowe system.
    • Your agency cannot use their FY17approved rate for the FY18 application. Rates are only good for the specific year requested.
    • The first year an entity applies for a rate (either 'No Rate', 'Federal Negotiated', 'Illinois Negotiated', or 'de minimis') the agency must submit their proposal within 90 days of their Award notification date. For the 2nd and subsequent years, the agency is required to submit their proposal within 6 months after the end of their own fiscal year.
  14. Our agency would like to confirm whether or not indirect costs are allowable on this grant? On page one of the RFP, #15 says "No" for "Indirect Costs Allowed," but later sections of the RFP make it appear as though indirect costs are actually allowed. The RFP states, "Funding allocated under this grant is intended to provide direct services that impact youth and their families. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget." Can you please clarify? Our agency has a federally-approved indirect cost rate. How much of this would be considered allowable, if indirect costs can be included in the budget for this grant?
    • #15 should be "Yes". A federally-approved indirect cost-rate is allowable. Applicants must include their approved rate in Attachment C.
  15. What are the curriculum expectations?
    • Applicants are required to select one or more of the Youth Prevention Education evidence-based model program(s) found in Appendix B.
  16. What is considered full-time? Can we divide the full-time employee into two employees?
    • Applicants must hire and maintain full-time (100%) staff to deliver services. Applicants cannot allocate two part-time (50%) staff or any other combination (70%/30%, 65%/35%, etc.) to deliver services.
  17. Does the prevention specialist need to be certified?
    • No.
  18. What makes someone a prevention specialist (certifications, experience)?
    • There are no specific requirements (certification, experience) related to staffing. Qualifications are for the prevention specialist(s) is at the discretion of the Applicant. Below is additional information to assist the Applicant in planning.
    • Education and experience for consideration: At minimum, Associates degree and 3 years of experience working in human services or youth programming. Bachelor's degree or higher is preferable and experience or willingness to work with youth, families, and the community.
    • Skills for consideration: communicate effectively with diverse populations with multi- or inter-disciplinary colleagues, implement effective prevention strategies with fidelity, establish and maintain cooperative working relationships with those contacted through the course of work, write clearly and concisely, effective public speaking skills for conducting presentations and/or facilitating meetings, work independently under limited supervision and organize multiple work assignments, collect and report on work as required by the Department, when needed, work evenings and weekends as needed to implement services, work with school personnel to develop mutually beneficial programs for youth, experience teaching/training in a classroom setting, experience with marketing or media campaigns.
  19. Regarding the communication campaigns, since we have already been implementing campaigns in some of the schools our agency serves, will we need to conduct the planning phase again?
    • Yes.
  20. With new requirements for this application, i.e., drug take back days, youth advisory committee etc., are there additional trainings required compared to previous years? I am asking for budgetary reasons to plan appropriately for travel expenses.
    • Applicants should allocate funds for training.
  21. Regarding data to support the need for services, the NoFO mentions using the most recent data; however, for our county, we had very low turnout for the 2016 IYS compared to 2014 IYS. Should I still use the 2016 IYS data?
    • Applicants should present the most recent data noting any limitations as well as date from previous administrations, clearly noting the year(s) of administration
  22. As I read under section D, in the NOFO CSAPS email, how do I go about requesting an application package?
    • As noted in this section, the application materials are provided throughout the announcement. Appendices are available in a user/printer friendly format and are found at the end of the NOFO. Click on the corresponding links. If you cannot retrieve them, please notify Kimberly Fornero.
  23. Is the $75,000 for one FTE intended to cover all of the Implementation cost of all of the required programs? For example, will there be additional money for campaign implementation?
    • No additional funds will be made available for campaign implementation.
  24. Is the population for the Chicago SAPS grant grades 6-12th or 8-12th? The NOFO lists both ranges.
    • Some of the objectives and deliverable are related to the Illinois Youth Survey (or data from the report) and references are specific to 8th- 12th grades. For example, see Deliverable #3. Other deliverables specify the grades that can be targeted. For example, see Deliverable #1.
  25. Can we still work on coalition building? What do you recommend we do with coalitions that we've been working on/with?
    • Under A. Program Description, Additional Required Services, #1 - Collaboration and Key Community Stakeholders, reinforces the need to engage partners in the delivery of services. This may involve partnering with an existing coalition and conducting some capacity- building activities (e.g., education); however, there is no specific deliverable addressing coalition-capacity building as a sole focus.
    • It is at the agency's discretion to determine the service area and the partners to work with, which may or may not be through a coalition, based on the new focus of the Notice of Funding Opportunity.
  26. I understand there is a requirement to implement the "Operation Prevention" opioid-focused curriculum as an extension to the implementation of a YPE. For Operation Prevention, what is the frequency of sessions to be implemented in a week? (For example: All Stars curriculum may not be implemented more that 1-2 times per week.)
    • See response for Q#84. Note: This response has been updated.
  27. In the funding announcement, page 6, A2, it reads:
    • "Plan for and deliver two communication campaigns addressing underage drinking and non-medical use of prescription drugs"
    • Under performance measures, p.9, it says the same "plan and deliver".
    • Yet on the FAQ page, when someone asked, for currently being implemented campaigns, if they needed to conduct a planning phase, the answer was "yes" with no further explanation.
    • Applicants will be required to conduct planning activities in FY18.
    • Can write to continue implementation with these campaigns? We completed the planning phase for 3 parent campaigns and 2 student campaigns. Since we just completed planning, can we write that pending CPRD's approval of our planning standards that we will be implementing this campaign?
    • The Notice of Funding Opportunity is not asking Applicants to provide information regarding existing campaigns. Applicants need to address the A. Substance Abuse Prevention Services - Program Description, 5. Services to be Performed - A. Core Services and questions found in the D. Application and Submission Information, 2. Content and Form of Application - D. Description of Program Services in the Notice of Funding Opportunity.
  28. In previous years, we have included two full time FTE's under this funding and accounted for the director's time at 80%. Is that allowed under this NoFO or will the Director need to be included as 100% as well?
    • All prevention workers delivering services must be full-time (100%). It is at the discretion of the Applicant to determine the time allocated by administrative staff.
  29. If you are proposing to conduct a communication campaign at a high school and junior high and both campaigns are in the same service area, are two youth advisory committees needed?
    • No. The work of the youth advisory committee is not specific to each communication campaign.
    • Is a youth advisory committee be needed for each campaign?
    • A youth advisory committee is not needed for each campaign.
  30. The deadline to submit is May 5th. Correct?
    • No. May 5th is the deadline for the submission of questions. Applications are due on May 10th at 12:00 p.m. (noon).
  31. Since we must start all over with communications campaign and conduct the planning phase all over, do you expect different schools than where we had been implementing? Or can we complete the planning phase in the same school and try to implement by the 4th quarter?
    • It is at the discretion of the Applicant to select their service area (as long as it meet the requirements for size and contiguous boundaries) and determine the schools to be served.
    • No. Do not plan for completing the planning phase and implementing by the 4th quarter.
    • The Notice of Funding Opportunity is not asking Applicants to provide information regarding existing campaigns. Applicants need to address the A. Substance Abuse Prevention Services - Program Description, 5. Services to be Performed - A. Core Services and questions found in the D. Application and Submission Information, 2. Content and Form of Application - D. Description of Program Services in the Notice of Funding Opportunity.
  32. Is 18-444-26-1551-01-NOFO Chicago Substance Abuse Prevention Services (CSAPS) funded by GRF dollars or federal dollars?
    • Federal funds will be used to support the grant awards issued; however, some Other State funds may also be allocated. At this time, no General Revenue Funds are proposed to support this NoFO.
  33. We currently provide Too Good for Drugs under supplemental activities at the high school level. TGFDs is not listed as an approved curriculum for High School students. Will we be allowed to continue to provide TGFDs at the high school level under this funding?
    • No.
  34. Are we required to implement YPE in the high school where the alcohol communication campaign is conducted?
    • No.
  35. Are both communication campaigns required to be implemented at the high school level?
    • No.
  36. For the youth advisory committee:
    • Do the 12 youth have to be identified in the application?
      • No.
    • The minimum number is 12, however can the youth be from 2 different districts and work on the events within their schools and communities?
      • Yes. At least one youth advisory committee is required.
    • For example, a group of 6 students in one district work on prevention week activities at their school and another group of 6 from a different district work on their activities separately. Would that in essence be considered 2 separate groups?
      • Yes. The requirement is to have one or more (depending on the age group targeted) and plan community level events (not events per school).
  37. Can funds be used to provide food and/or beverages at community events? Is there a per person maximum?
    • No. Funds cannot to provide food and/or beverages at community events.
  38. Regarding communication campaigns
    1. Can grantees continue a current campaign next year IF it focuses on risk of harm of alcohol use (HS campaign) or risk of harm of prescription drugs (parent campaign)?
      • No.
    2. Do grantees have to do a campaign for both substances i.e. alcohol (youth and/or adult) and prescription (youth and/or adult)?
      • Yes.
    3. Do grantees need to do 1 parent and 1 youth or 2 youth campaigns (middle and high school)?
      • No.
    4. Do grantees need to submit (in this proposal) separate Planning Phase timelines for each campaign?
      • No.
    5. Do grantees have to provide a timeline for only the Planning Phase or must we provide a timeline for the entire campaign process?
      • Applicants should provide a timeline for the planning phase only.
    6. It states that funding cannot be used for give-a-way items, however, do campaign supplemental materials fall under this rule?
      • No funds should be allocated for supplemental materials at this time.
  39. Can our agency allocated funds the CADCA National Forum in February?
    • If the Applicant can provide all deliverables and staffing and other costs to administer the grant are allocated, the Applicant can allocate funds to attend one CADCA conference and/or training.
  40. Can the amount requested for the award be less than $75,000?
    • Yes. It is at the discretion of the Applicant to determine costs associated with administering the grant.
  41. Is it allowable for applicants to include a part-time Prevention Program Manager in the CSAPS NoFO application?
    • No. Full-time (100%) allocation for the prevention specialist is required.
  42. When applying for multiple service areas, we understand that certain number of Prevention Specialists are required for the application. Is it possible to include additional staff to provide curriculum instruction in the budget, such as 1.5 FTE Prevention Specialists in a service area (1.0 FTE, and a .5 FTE)?
    • No.
  43. Too Good for Drugs has a high school curriculum, but is not listed for high school on the approved curriculum list in Attachment B. We have a school that would like for use to provide YPE at 8th and 9th grade. Will this be allowable?
    • No.
  44. For the budget, do we assign $75,000 per prevention specialist?
    • Yes. The $75,000 or less should cover personnel, fringe benefits, travel, contractual, supplies, and other.
  45. Where can I find revisions to the Notice of Funding Opportunity?
    • See G. State Awarding Agency, H. Other Information clarifying information and sharing corrections.
  46. Is it permissible to assign a portion of the supervisor's time to the grant budget? For instance, can 10% of the supervisor's time be listed as part of personnel costs?
    • Yes. Funds may be allocated for a portion of the supervisor's time. The percent of time is at the discretion of the agency.
  47. For Too Good for Drugs, the list mentions that the curriculum must be presented in back-to-back years. Several of our schools have requested a gap year due to scheduling conflicts. We asked the curriculum developer for clarification and were told that "There can be a gap year. You do not have to teach the program in sequential years". Can we allow a gap year and possibly present in 6th and 8th grade as some of our schools are requesting?
    • No.
  48. Is it acceptable to add an attachment? For example, I would like to include resumes for key staff members as an attachment to supplement the brief overview included in the narrative.
    • No. Please provide the information in the Section where this information is requested.
  49. Does the budget have to reflect multi years?
    • No. The budget should reflect FY18 (July 1, 2017 through June 30, 2018).
  50. I have a question regarding Programmatic Risk Assessment survey. With everything I have read, I understand that the assessment is a pre-qualification process, am I not correct in understanding that our office does not fill out the Risk Assessment until we receive the NOSA notification? If this is not correct where do I get the Programmatic Risk Assessment?
  51. For Staff qualifications, are agencies required to submit resumes for current prevention specialists?
    • No.
  52. Though the grant states Too Good for Drugs must be implemented in consecutive years, according to the Mendez Foundation (see copied email from foundation below), having a gap year is acceptable. If a school is (only) allowing TGFD to be implemented in 6th and 8th grade, will that be acceptable for grant purposes? No. Are we permitted to use the previous budget narrative form?
    • No.
  53. Can there be a full-time staff (100% in SAPS) and a part-time staff performing grant deliverables?
    • No.
  54. If the most recent IYS data we have is from 2012, is that the data we should use or can we use state or county data?
    • Use the most recent data available and the data that best represents the designated service area.
  55. The RFP states that YPE must be delivered to an "entire grade." Does this mean 100% of students within a grade at a school receiving curriculum must participate and complete the program?
    • Yes. For example, if your agency is proposing to deliver Youth Prevention Education (YPE) targeting 7th grade students and there are 8 classes with 7th grade students. All 8 classes should be targeted (not just 1 or 2).
  56. I just noticed that Lion's Quest is listed in Appendix B for the Chicago NoFO but it is NOT listed in Appendix B for the SAPS NoFO. Does this mean that only Chicago SAP Providers can implement Lion's Quest, or was this an error?
    • It is not an error. Lion's Quest has been shown to impact marijuana outcomes and CSAPS is addressing marijuana.
  57. The NoFO provides a strict format for the email linkage agreement, but it is specific to the Youth Prevention Education piece. Is there a required linkage format for schools that will host the Communication Campaign?
    • No.
  58. My understanding is the Substance Abuse Prevention Services NOFO will not serve the Chicago areas (Communities)? It will primary serve suburban communities.
    • Correct.
  59. Is the Chicago Substance Abuse Prevention Services NOFO only awarding 16 grants?
    • Yes.
  60. Can you serve the Chicago communities in the state and regional Substance Abuse Prevention services?
    • It is at the discretion of the applicant to determine the NoFO to apply for. At minimum, at least two applications would need to be submitted.
  61. Should applicants with services areas under 200,000 apply for $225,000 and those with service areas over 200,000 apply for $300,000 or may applicants choose an amount to apply for within the range? Applicants cannot choose the amount to apply for within the range.
    • Applicants cannot exceed the amount provided; applicants can apply for less funding (less than $200,000).
  62. Is there guidance provided on which service areas exceed 200,000 residents, or will we need to compile this information and cite our sources in the proposal?
    • Two of the service areas have a population over 200,000, #3 and #8. The rest of the service areas are below 200,000.
    • Number Assigned
      to the Service Area
      1 180,504
      2 159,033
      3 233,671
      4 198,744
      5 183,454
      6 148,682
      7 172,994
      8 222,916
      9 171,293
      10 173,818
      11 149,010
      12 129,789
      13 131,838
      14 162,780
      15 143,083
      16 173,673
  63. Can the schools we are doing the YPE also be one of our communication campaigns schools?
    • Yes.
  64. If awarded the grant can we add more schools for YPE after application is submitted?
    • Yes.
  65. The application does not specifically say how to email the documents. When we submit the budget application, should it be emailed as one document that will need to be scanned to show signatures, or do we email it in separate pieces such as by Attachment A-F separately, for example?
    • The applicant should email the application as one document that includes documents with signatures. 
  66. In the section regarding pre-award costs, it states, "Applicants who have been performing SAPP services since July 1, 2017 must provide proof of services." Could you provide more information on this?
    • This pre-award information is only applicable if the grant does not start on July 1, 2017.
  67. Are inserted charts acceptable (provided the formatting and font size required are used) throughout the narrative, specifically, in section D. Description of Program Services for the timelines, activities, and person responsible?
    • Yes.
  68. Can the subcontractor complete all the NoFo pages with the same page requirements or will the lead agency which is submitting the NoFo be required to stay within the page limitations?
    • Yes.
  69. Question regarding #7: Develop a Resource Guide…under the NOTE, it says "Services may compliment, but not duplicate, existing services in the designated service area. Funds may not be used for any treatment services." And The Applicant must indicate how direct services identified in the plan will be funded. This does not make sense when we are just developing a resource guide of existing services in the area. We have no control over their services. Why would we be funding any treatment services and trying to figure out how they will be funded?
    • While the applicant will be planning to develop a resource guide, the applicant may have knowledge about some services in their service area and share this information.
    • This guidance was meant to provide clarification. You are correct that as the applicant you have no control over services provided by other organizations; however, as the applicant you can determine the services. So, if a school is already delivering an evidence-based Youth Prevention Education, then your agency would not propose this service because it would duplicate an existing service.
    • The information pertaining to treatment was provided in an effort to be clear about the use of the funds.
  70. GATA is requesting that agencies submit application budgets through the CSA system this year, but the NoFO instructs applicants to complete the hard-copy budget and budget narrative templates with the application. Could you clarify how applicants should submit their budgets?
    • Applicants will need to submit their budget online in the CSA system. The budget generated in the CSA system will need to be printed and submitted with the application.
    • The CSA Tracking System budget version 3.3.2 is "live". There were a few common errors experienced by applicants which may not allow for submission to IDHS. To address the most common errors in the budget system, please note the following:
      • Please use the navigation buttons with the CSA Application to move through the budget. Do not use your web browser's navigation buttons. Doing so will affect your ability to complete the budget.
      • Please do not idle in the CSA Application without saving your work. Some users experience a server error for idling for over 10 minutes. Once this error occurs, you'll need to exit your Internet browser and open it again to continue.
      • Before you submit your budget to your executives for review, you can view the PDF version of your budget by selecting the "Print Budget" option in the CSA Tracking System. This feature is not available during the review of the budget by your CFO and Executive Director. Once you submit your budget to IDHS, then you will have the ability to print a version of the budget again.
      • If your direct costs do not calculate correctly, your budget is unexpectedly too many pages, OR you get an Indirect cost validation error, it's likely your indirect cost category page that's the culprit. The indirect cost totals may have saved to the tables multiple times and this causes issues in the database. The fix has been to delete the Indirect Cost category (not the individual line items) and add it back. You will need to delete the Indirect Cost category by clicking the "Delete Category" in the indirect cost category page and add that category over. No need to delete the entire budget. Deleting each individual indirect cost line does not solve the problem. Please use the "Delete Category" button. This will eliminate all duplicated entries and leave you with just the one good list of entries.
      • If your CFO and Executive need access to the CSA System, please follow the instructions here: https://www.dhs.state.il.us/page.aspx?item=95350.
      • If you cannot select what type of budget to enter because the dropdown box is not working, then you need to logout of the CSA System, close all Internet browsers, and try again.
      • If your budget summary total is close but not exactly equal to the amount you requested from IDHS, then you may have to click "Certify Budget Total Rounding" on the summary page to acknowledge the discrepancy.
    • If the applicant experiences issues with completing the budget online, the applicant is still required to complete a budget using the forms provided in the NoFO.
    • You MUST complete and submit a pdf version of the budget found at https://www.dhs.state.il.us/page.aspx?item=93971 or https://www.dhs.state.il.us/onenetlibrary/12/documents/Forms/GOMBGATU-3002.pdf with the application along with documentation of your efforts to submit that were unsuccessful.
  71. How does my agency register gain access to the CSA?
    • Ensure that the Chief Financial Officer (or equivalent) and Executive Director (or equivalent) are registered users in the CSA Tracking System prior to requesting approval rights.
    • If CSA Tracking System access is needed, register following the instructions here: https://www.dhs.state.il.us/page.aspx?item=61069
    • If CSA Tracking System access already exists, proceed with the following steps:
    • After the CFO and Executive Director are registered in the CSA, send an email to DHS.DHSOCA@Illinois.gov requesting access rights to approve budgets. The email request should include the following information:
      • a. The Name and FEIN of the organization;
      • b. The name and job title of the organization's employee requesting the access for the CFO and Executive Director; and
      • c. The name and email address of the CFO (or equivalent) and Executive Director (or equivalent) who will be used to approve budgets for the provider.
    • Please note the CSA Tracking System can be accessed using the following web link: https://grants.dhs.illinois.gov/gpsecure/gtp
  72. The Uniform Grant Budget template to be submitted as part of the CSAPS NoFO requires a narrative summary for each budget expenditure category. Are applicants still required to submit a separate "Budget Narrative", and, if so, is there a specific format to be used for the budget narrative?
    • See response to Q#70.
  73. What are your suggestions regarding the Uniform Budget Template. It is not rounding the numbers. I noticed it specifically in the fringe section.
    • See response to Q#70, last dot point.
  74. Can YPE be delivered at an alternative school (a school to which students are transferred from their home school for behavioral reasons)?
    • The following would need to be considered: 1) if the YPE model program curriculum has shown to be effective with this population, 2) core can be delivered in year 1 and booster sessions can be delivered with the same students in year 2, 3) the students consistently attend all sessions, and 4) cannot mix middle school and high school students -- then "yes", YPE can be delivered in this setting.
  75. Can YPE be delivered to a group of students in a particular grade level who receive additional social or psychological services at their school? Some schools offer groups during the day for students who need additional social service support.
    • See response for Q#74.
  76. Who is the focus for the prescription drug communication campaign? Is it 6th-12th grade, adults, the community as a whole, or is it up to the agencies discretion?
    • Youth, parents and adults are the focus of the communication campaigns.
  77. For Too Good for Drugs, the list mentions that the curriculum should be presented one time per week. Several of our schools have 9 week quarters and need us to present two times per week. We asked the curriculum developer for clarification and were told that, "Our fidelity model states that the program should be taught by facilitating one lesson per week, but we know there are time restraints. So, if you were to teach 2 lessons in a week, I would recommend teaching one lesson on Monday and then another lesson on Friday so there are multiple days in between lessons so the student can absorb what was taught. If possible, avoid teaching lessons back-to-back days. Can we plan to present two times per week in accordance with what the developer suggests and our schools are asking?
    • In Appendix B - Evidence-based Youth Prevention Education Programs, in the column labeled Frequency of Sessions, Applicants can deliver sessions 1-2 times per week.
  78. In the CSAPS NOFO on the standards for the communication campaigns - implementation phase, there is a statement that the organization will demonstrate that each staff member completes approved Communication Campaign and Focus Group trainings. Would you be able to please direct me to how these trainings might be accessed?
  79. Also, the CSAPS NOFO states project staff members delivering the Prevention Services are required to attend regular meetings in specific trainings. Where and how often are these meetings held?
    • Applicants awarded grants will be required to attend a meeting in Chicago. Prevention staff will also be required to attend training related to the deliverables (e.g. Youth Prevention Education, Communication Campaigns, Illinois Youth Survey). Training offerings will be delivered in various locations around the state. Applicants can allocate funds for mileage, per diem and lodging to ensure prevention staff attend required trainings and meeting.
  80. Funds must be allocated for full-time (100%) Prevention Specialist and no more than $75,000 per full-time (100%) per Prevention Specialist can be allocated. We have three full-time Prevention Specialists, is the amount available 3 x the $75,000 = $225,000 or must it these funds be allocated $75,000 per each position?
    • The Applicant's request cannot exceed $225,000 for 3 staff. The Applicant determines the portion of those funds ($225,000) for each staff members' position (salary) as well as other other program-related costs.
  81. My question is that is the Peer Led facilitation still acceptable when writing the NOFO or, do we need to redesign that only the township staff facilitates the curriculum?
    • Prevention staff should deliver the Youth Prevention Education curriculum as they are the staff that attended the training.
  82. In two of our private/parochial schools we have the opportunity to possibly do all 3 of their grades, 6th 7th and 8th. Since the parochial schools feed into both public and private schools around the area, students will not all be at the same school for the 9th grade level. Is it possible to do Core/Boosters with all 3 grades?
    • Youth Prevention Education curricula must be planned for in manner that ensures both core and booster sessions are delivered. If 9th grade students can't be served because you cannot follow the students when they enter high school, then the approach would need to be 6th grade (core - year 1) and 7th grade (boosters - year 2) or 7th grade (core - year 1) and 8th grade (boosters -year 2).
  83. How do I budget for the Director of Prevention Services' salary if our agency would be awarded two separate contracts in two separate service areas? I would be listed as 100% under both contracts but I would not include my entire salary twice.
    • The Applicant would list their full salary and indicate the percentage of time allocated for managing and oversight of the grant in each NoFO budget application. If the Director of Prevention is considered a full-time prevention staff delivering services, then another staff member would need to be hired to fulfill the deliverables in one of the two grants. No part-time staff can be assigned to deliver services.
  84. Select and deliver an evidence-based model youth prevention education program(s) that has demonstrated outcomes in reducing alcohol use with 6th-12th-grade students. In coordination with the delivery of the evidence-based curriculum/a, deliver an additional session addressing opioids. Deliver the selected evidence-based youth prevention education curriculum/a with fidelity in schools during the school day and for the entire grade (i.e., all 6th-grade students or all freshman in the school) and in accordance found in Appendix B. See Appendix B for the list of the evidence-based Youth Prevention Education model programs. For more information regarding the additional opioid sessions: www.prevention.org/Professional-Resources/Professional-Resources/Opioid-Education-Resources/
    • Per Appendix B required parameters for target grade for TGFD are 5th-8th. Can we still implement TGFD 5th-grade core and then 6th-grade booster under the new grant?
    • Yes. Since Appendix B indicates 5th-8th grade for Too Good For Drugs, 5th grade students can be targeted; however, 5th grade can only be targeted for this curriculum. Other deliverables cannot target 5th grade students. All Stars, Life Skills Training, etc. CANNOT target 5th grade students.
  85. We are currently implementing two grades levels of YPE in the schools for which we are seeking funding. Should we go ahead and list both grade levels for each school in the application even though it only asks for schools where core curriculum will be provided?
    • Yes.
    • The Operation Prevention curriculum that is found online appears to be designed for three days. Will there be some information on which sections to cover in the additional one class period or should providers choose independently?
    • On this week, the following will be found: middle school digital session, middle school educator's guide, high school digital session, high school educator's guide and Operation Prevention parent toolkit. Operation Prevention, the parent component, is not required. The sessions for middle school and/or the high school sessions are required depending upon grades targeted.
  86. At the time of grant submission, May 10th, are we required to submit linkage agreements for the Communication Campaign sites?
    • Yes, in Attachment F.
  87. Could you confirm that the linkage agreement may be an email from an employee of the agency to a principal or associate principal simply summarizing a verbal agreement?
    • Yes.
    • May this email come from any employee authorized to organize program at a school and not necessarily the Executive Director?
    • Yes.
  88. Can you please clarify for me whether this application needs to be submitted in another way besides simply emailing all of the attachments to you?
    • See 7. Other Submission Requirements, D., Applicants must the application via email. Submit the application to DHS.GrantApp@illinois.gov  
  89. Is there an online system to which it needs to be uploaded as well?
    • No.
  90. Our agency is having problems with the PDF budget template for the NOFO paperwork. The CSA system is working fine for us, but I am concerned because we have to include this PDF in our NOFO Paperwork. Unless, we can use the EXCEL Worksheet provided in the NOFO Paperwork?
    • See the response for Q#70.
  91. Our agency has secured linkage agreements from all schools we propose to serve and have served for many years including expansion of YPE services. Will that be taken into consideration if another application is submitted for the same area?
    • Applications will be score based on the criteria outlined in E. Application Review Information and this will be used to determine the overall score.
  92. Will trainings be available for implementing a Communication Campaign, Youth Advisory Committee, Drug take-back programs, developing a resource guide?
    • Training will be provided for Communication Campaigns. At this time, not all training offerings have been determined.
  93. We currently utilize 2-1-1 through United Way as our resource guide. 2-1-1 is a number that is easy to remember and offers life customer service support for a variety of community needs including locations of food banks, financial assistance, substance abuse treatment providers in the area, etc. We give out cards and brochures with information on 2-1-1. Will that be acceptable for this grant?
    • Applicants should respond to the questions found in D. Description of Program Services, #6 Develop a Resource Guide.
  94. Is it acceptable for our agency to propose a plan for a communication campaign that targets an entire community or does the campaign have to take place in a school?
    • See H. Other - Update to Deliverable #2.
  95. The Communication Campaign planning and implementation attachment includes dissemination of primary materials in the Planning Phase but past standards have not included release of materials until the Implementation Phase. Is this an error or should agencies plan to release materials during both Planning and Implementation phases?
    • No materials should be released during the planning phase.
  96. The Communication Campaign planning and implementation attachment does not include the collection of baseline survey data and creation of an objective whereas these have been standards in past campaigns. Will these no longer be a standard for the new campaigns?
    • Applicants should plan to adhere to the standards in the NoFO.
  97. Do we need a Linkage Agreement for YPE schools and a separate Linkage Agreement for the two communication campaigns?
    • No.
  98. Are applicants required to address all deliverables?
    • Yes.
  99. We are finalizing our budget for the SAPS grant. How do we know what portion of the amount that we are requesting is federal funding? As I believe the federal funding portion needs to be reported on the 'Non-State of Illinois Funds' portion, correct? Thank you!
    • At this time under, the NoFOs will be funded 100% with federal funds; however, it is subject to change. When preparing your budget, Section A should reflect the total amount of FY18 requested. Section B is not required for this NOFO; cost-sharing or matching funds are not required.
  100. On the travel section of the budget form, what exactly should be included in the "Basis" column?
    • For the column "Basis", enter type of transportation (car, bus, taxi, train, etc.).
  101. ln the budget template for personnel, what is meant for "length of time"? Does that mean 1 FTE, number of hours per week, how long they have been employed with the organization?
    • The column "Basis" allows the Applicant to select yearly/monthly/hourly. For example, if the Applicant is entering information for a full-time prevention staff that is a salaried employee, for "Basis" you may enter yearly as it reflects the annual salary allocated for the full-time prevention staff member.
  102. My coalition has put into process the Drug Take Back, Communication Campaign, IYS Recruitment, and Youth Advisory Committee. How do I put this into the grant so that I can get the full amount of points? I am take part in them, but am not the primary person.
    • It is at the discretion of the Applicant to determine what information is presented in the application as it relates to these deliverables.
    • Also, I cannot find where to input the Grant into the CSA? Where can I find that?
    • See response to Q#70.
  103. The NoFO asks for the Uniform Grant Budget Template and Budget Narrative to be submitted with the application. Does this mean that we should not input our proposed budgets into the CSA and print from the CSA? If we should use the CSA, must multiple budgets be created in the CSA if an agency chooses to submit multiple proposals?
    • Applicants submitting multiple applications should submit one budget per application reflecting the costs with administering the deliverables in the respective application. The Applicant is also required to submit one budget with information from the all of the individual budgets in the CSA (online budget).