18-444-26-0730-01-NOFO-Gambling Disorder Services

NOFO Summary Information for Gambling Disorder Services


1. Awarding Agency Name: Department of Human Services
2. Agency Contact: Joseph Tracy (Joseph.Tracy@illinois.gov)
3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 18-444-26-0730-01
6. Funding Opportunity Title: Gambling Disorder Services
7. CSFA Number: 444-26-0730
8. CSFA Popular Name: Gambling Disorder Services
9. CFDA Number(s): Not applicable
10. Anticipated Number of Awards: 15
11. Estimated Total Program Funding: $500,000
12. Award Range $12,000 - $220,000
13. Source of Funding: State
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed No
Restrictions on Indirect Costs NA
16. Posted Date: 3/31/17
17.Application Range: 5/1/2017 12:00 pm (Noon)
18. Technical Assistance Session: No

NOFO Supplemental

(Agency-specific Content for the Notice of Funding Opportunity)

A. Program Description

The goal of the Illinois Gambling Initiative is to provide community intervention, treatment services and recovery support to individuals and family members of persons diagnosed with a co-occurring disorder of substance abuse and gambling or with a gambling only problem.

Deliverables and Performance Measures

The following information defines the major deliverables and performance standards aimed at reaching the goal that persons diagnosed with a co-occurring disorder of substance use disorder and gambling or with a gambling only problem will complete treatment.

  1. The provider shall have staff who are trained to treat gambling disorders. This can include Nationally Certified Gambling Counselors or staff that can participate in the DHS/DASA 30-hour Gambling Disorder Training for Counselors and be certified or eligible for certification through the Illinois Alcoholism and Other Drug Abuse Professional Certification Association (IAODAPCA). Providers will have staff in place on or before 7/31/2017.
  2. The treatment staff shall also participate in monthly clinical supervision sessions, cross-training events and other related meetings arranged or convened by DASA in order to share strategies and tools related to delivery of gambling services.
  3. The provider shall initiate activities designed to create public awareness about gambling disorders in their community (Community Intervention activities) as indicated in their approved outreach plan. Allowable services are included in the 'Community Intervention' section of the most recent DASA Contractual Policy Manual Service Protocols. Located at http://www.dhs.state.il.us/page.aspx?item=29747. The outreach plan will also include participation in National Problem Gambling Month.
  4. The provider shall deliver services in accordance to the protocols in the DASA Contractual Policy Manual Service Protocols Section 7: Service Protocols for Community Intervention/Treatment/Ancillary Services/Recovery Services for Gambling Disorder. Located at http://www.dhs.state.il.us/page.aspx?item=29747. Treatment plans shall include a financial recovery plan.
  5. The provider shall deliver recovery coaching and/or recovery support services that focus on connecting the patient to skill building activities that assist in maintaining a lifestyle free of gambling. Providers shall provide or link with self-exclusion awareness sites, self-help groups like Gam Anon or Gambling Anonymous, and pressure relief groups.
  6. The Provider shall submit accurate reporting of funded services at least monthly through the Department's Automated Reporting and Tracking Software (DARTS).
  7. DARTS data shall be included in annual Performance Reports compiled by IDHS/DASA. These reports measure engagement, retention and continuity of care. Any applicant in the bottom quartile for any of these measures will be placed on a watch list and will be required to submit a corrective action plan within 30 days.
  8. 100% of gambling funds shall only be used for gambling services as delivered in accordance to the protocols in the DASA Contractual Policy Manual Service Protocols Section 7: Service Protocols for Addiction Treatment/Ancillary Services/Recovery Services for Compulsive Gambling Services. Located at http://www.dhs.state.il.us/page.aspx?item=29747.
  9. Quarterly analysis of accepted discharge data reported through DARTS and reviewed by providers in Mobius. From this data, IDHS/DASA will measure:
    • The number of patients who are reported as completing intervention or treatment.
    • The number of patients that attend two sessions of Gambler's Anonymous, Alcoholics Anonymous or another self-help group in last 30 days before discharge
    • The number of patients receiving at least four outpatient or ten intensive outpatient sessions in the first 30 days

Performance Standards

  1. At least 85% of patients are reported as completing intervention or treatment.
  2. At least 85% of patients attend two sessions of Gambler's Anonymous, Alcoholics Anonymous or another self-help group in last 30 days before discharge
  3. At least 85% of patients receive at least four outpatient or ten intensive outpatient sessions in the first 30 days

Reporting Requirements

Providers are required to register each individual client's demographics and report services in DARTS.

Review/certify quarterly mobius reports

Approved providers will be required to submit a quarterly manual report in a format specified by the IDHS/DASA Gambling Program Manager. The manual report should detail the following information:

  1. Community Intervention Activities as aligned with the outreach plan.
  2. Staff development training related to gambling (i.e., gambling specific conference or workshop attendance).

B. Funding Information

  1. This Special Project is a Non-Medicaid state funded program. In FY18, the Department anticipates the availability of approximately $500,000 in total funding. The grant period will begin no sooner than July 1, 2017 and will end on June 30, 2018. The release of this NOFO does not obligate the Illinois Department of Human Services to make an award. Services many not be provided until a contract is fully executed by the Department.
  2. Statutory formulas are not applicable to this program.
  3. Rules and regulations are enforced limiting the use of funds for their intended purpose of the program via reporting, on-site reviews and monitored on a monthly basis.

Funding Restrictions

  1. Pre-award costs are not reimbursable.
  2. To be reimbursable under the DHS Uniform Grant Agreement, expenditures must meet the following general criteria:
    1. Be necessary and reasonable for proper and efficient administration of the program and not be a general expense required to carry out the overall responsibilities of the Applicant.
    2. Be authorized or not prohibited under federal, state, or local laws or regulations.
    3. Conform to any limitations or exclusions set forth in the applicable rules, program description or grant award document.
    4. Be accorded consistent treatment through application of generally accepted accounting principles appropriate to the circumstances.
    5. Not be allocable to or included as a cost of any other state or federally financed program in either the current or a prior period.
    6. Be specifically identified with the provision of a direct service or program activity.
    7. Be an actual expenditure of funds in support of program activities.

C. Eligibility Information

Eligible Applicants.

This competitive funding opportunity is limited to community organizations that are currently licensed by IDHS/DASA and:
Are in good standing with the Secretary of State.
Complete the GATA pre-qualification process.
All applicants are required to provide the requested information as outlined in this NOFO to be considered for funding.
Applicant agencies will not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire (ICQ). If applicable, the agency will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.
Cost Sharing or Matching. Not applicable.
Indirect and Direct Administrative Costs. Not Applicable. Reimbursement under this grant will be rate-based on the basis of delivered allowable services as defined in this NOFO.

Other: Agencies awarded funds through this NOFO must have a computer that meets the following minimum specifications for the purpose of utilizing the required IDHS reporting forms and the receipt/submission of electronic program and fiscal information:

  • Internet access, preferably high-speed
  • Email capability
  • Microsoft Excel
  • Microsoft Word

Training and Technical Assistance: Programs must agree to receive consultation technical assistance from authorized representatives of the Department. This technical assistance will include training on the administration and submission of SAMHSA/CSAT Government Performance and Results Act (GPRA) for each person served through these gambling services. The program and collaborating partners will be required to be in attendance at any site visits by IDHS/DASA staff. Programs will be required to attend regular meetings and trainings as provided by IDHS or a subcontractor of IDHS.

Sectarian Issue: Applicant organizations may not expend federal or state funds for sectarian instruction, worship, prayer, or to proselytize. If the applicant organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program.

Background Checks: Background checks are required for all program staff and volunteers who have the potential for one-on-one contact with children and youth. Funded programs will be required to have a written protocol on file requiring background checks, as well as evidence of their completion.

Other: In NO case will more than one proposal be funded for a single gambling service provider organization.

    D. Application and Submission Information

    Application Package

    1. Application guidelines are provided throughout the announcement.
    2. Each applicant must have access to the internet. Questions and answers will be posted on the Department's website. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO.
      Joseph Tracy
      Department of Human Services
      Division of Alcoholism and Substance Abuse
      401 S. Clinton, Second Floor
      Chicago, IL 60607
      Phone: (312) 814-6359
      Email: joseph.tracy@illinois.gov

    Content and Form of Application Submission

    Proposal Narrative Content: Applicants must submit a single proposal that contains the information outlined below in pdf format. Each section must have a heading that corresponds to the headings in bold type listed below. Within each section, you must indicate the Section letter and number in your response, i.e., type "A-1", "A-2", etc., before your response to each narrative item. If the applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative. The narrative portion must follow the page guidelines set for each section and must be in the order requested.

    Formatting: The Proposal Narrative text must be legible. Pages must be typed in black on letter-size (81/2 x 11) paper, single-spaced, using a font of Times New Roman 12, with all margins (left, right, top, bottom) at least one inch each. You may use Times New Roman 10 only for charts, tables, and footnotes. Pages must be numbered consecutively from beginning to end of the Proposal Narrative. The page limit for the Proposal Narrative is 10 pages. Any narrative information that exceeds the 10-page limit will be discarded and excluded from the review process.

    Applicant organizations must provide the following information.

    A. Organization Qualifications (30 points).

    The purpose of this section is for the applicant to provide a description of the organization's experience and qualifications generally, and specific to the provision gambling services.

    1. Provide a brief description of the full array of services provided by your organization. Include numbers of persons served annually in your service programs, and the general demographics of service program participants.
    2. Provide a brief description of the staff members that will be responsible for the delivery of the gambling services including their educational background, years of experience and other relevant information. Include a staff roster for the gambling program including staff names, titles and credentials as Attachment B. Current vacant positions should be indicated.
    3. Provide a summary of existing linkages with external community resources and services, particularly with organizations addressing employment, human, and health services not provided by the applicant organization, and how they will be relevant to the gambling program. Include copies of linkage agreements as Attachment C.

    B. Population of Focus and Statement of Need (20 points). Identify the geographic area(s) in which the organization plans to deliver gambling services and the sites at which these services will be provided. Describe the characteristics of the general population of the proposed geographic service area(s), and the expected characteristics of the persons who will be served through the gambling services. If the applicant proposes to provide gambling services in multiple distinct geographic areas, provide this information for each area.

    1. Identify the geographic area(s) in which you plan to deliver the proposed gambling services, the physical location(s) at which these services will be delivered, and the DASA license number of the physical location(s). Indicate whether the geographic area(s) are urban, suburban, rural, or other urban. Provide a demographic profile of general population of this geographic area in terms of race, ethnicity, language, gender, age, rural/urban population, and socioeconomic (including insurance) status.
    2. Provide a summary of the impacts of gambling among residents of the proposed geographic service area(s). Include mention of your organization's involvement in local activities and strategies in response to gambling disorders.

    C. Description of Program Services (30 points). Provide the following information regarding the proposed gambling services that will be delivered in the identified geographic service area(s). The proposed services must be delivered to residents of this/these geographic area(s).

    1. Provide a general description of your gambling services program approach, including how deliverables will be addressed. A description of how integrated/coordinated services and or supports will be utilized, including family centered services and services to families as collaterals as well as recovery coaching and/or recovery support services.
    2. Describe how you will identify, recruit and retain persons in gambling services. Include an outreach plan with goals and objectives. The outreach plan should include activities for gambling month; outreach activities; involvement with community self- help/recovery groups and/or the capacity to create groups if none exist and/or expand existing groups, including Gam Anon, Gambler's Anonymous, and pressure relief groups.
    3. Describe any evidence-based practices that your organization will use in the delivery of gambling services, and describe how the fidelity of these practices is documented.
    4. State the unduplicated number of patients that you propose to admit to gambling intervention and treatment services during SFY2018. State the total funds being requested and the estimated average cost per patient during this funding period.

    D. Performance Data Collection and Reporting (20 points). To ensure accountability at all levels of service provision, IDHS is implementing the practice of performance-based contracting with its grantee agencies. The articulation and achievement of measurable outcomes help to ensure that we are carrying out the most effective programming possible. At a minimum, applicants will be expected to collect and report data indicators and measures as described in this NOFO. The applicant agency must address the following items in regard to performance data collection and reporting.

    1. Describe your experience with in the collection and reporting of program service and performance data. Include mention of your organization's record of submitting DARTS patient and service data that is required as part of your IDHS/DASA contract.
    2. Describe your organizational procedures for collection, maintenance, and reporting of patient demographic and service data, including your ability to track and fully utilize available DASA funding.
    3. Describe your capacity and commitment to collect and report the service and performance data specified in this NOFO.
    4. Describe how you have shared information (measures and results) with community stakeholders, institutions, and community representatives for planning and evaluation purposes.

    E. Budget and Budget Narrative (No page limit-include as Attachment A), Not Scored. Grantee reimbursements under this award will be rate-based. Allowable services will be billed to the DARTS system and will be reimbursed on the basis of standard DASA rates. The total reimbursement rate for SFY2018 cannot exceed the total grant award for this time period.

    1. Attachment A: Uniform Budget and Budget Narrative
    2. Attachment B: Staff Roster for the gambling program including staff names, titles and credentials. Current vacant positions should be indicated.
    3. Attachment C: Linkage Agreements with other Service Providers & Referral Sources


    Each applicant is required to:

    • Be registered in SAM before submitting the application. The following link provides a connection for SAM registration: https://governmentcontractregistration.com/sam-registration.asp.
    • Provide a valid DUNS number in its application.
    • Continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency

    IDHS may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time IDHS is ready to make the award, IDHS may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.

    Submission Dates and Times:

    Applications must be received no later than 12:00 p.m. on May 1, 2017. The application container will be date and time-stamped upon receipt via email. The Department will not accept applications submitted by mail, overnight mail, diskette, or by fax machine.

    Submit the completed grant proposal to DHS.GrantApp@Illinois.Gov and submit the proposal electronically on or before May 1, 2017 at 12:00 p.m. Applications must be emailed.

    If you have trouble emailing the document due to the file size, please utilize the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp Please follow the instructions to attach your application. Remember to include the subject line above.

    To be considered, proposals must be emailed by the designated date and time listed above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the proposal was received on date and time and to the email address listed above.

    Intergovernmental Review.

    Not Applicable.

    Other Submission Requirements:

    1. Proposal Container and Format Requirements: All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. Tables may be used to present information with a 10-point type.
    2. The program narrative must be typed single-spaced, on one side of the page, with 1-inch margins on all sides. The program narrative must not exceed the page totals specified in Section D: Application and Submission Information, #2 - Content and Form of Application Submission.
    3. The entire application, including attachments, must be sequentially page numbered (hand written page numbers are acceptable). Items included in the Attachments are NOT included in the page limitations. The proposal narrative is a maximum of 10 pages.
    4. Applicants must submit the proposal via an email. Submit the proposal to DHS.GrantApp@Illinois.Gov. The Department is under no obligation to review applications that do not comply with the above requirements.
    5. The Agency Opportunity Number and the program contact must be in the subject line.
      Specifically, the subject line must be:
      Your Organization's Name, 18-444-26-0730-01, Joseph Tracy
    6. Successful applicants will be required to submit a complete electronic version of their approved application and budget.
    7. The Uniform State Grant Application, Uniform Grant Budget Template and Uniform Grant Budget Template Instructions can be found at INSERT.
    8. Applicants must submit a single proposal in pdf format. All attachments must be scanned or "pdf'd" into that single file.
    9. ALL Applications MUST include the following mandatory forms/attachments in the order identified below:
      1. Uniform State Grant Application
      2. Proposal Narrative
        • Organization Qualifications
        • Population of Focus and Statement of Need
        • Description of Program Services
        • Performance Data Collection and Reporting
      1. Attachments to Your Application
        1. A - Uniform State Budget Template with two signatures (authorized program representative and fiscal officer; if there is no fiscal officer, the applicant should include a statement indicating there is no such position within their agency) AND Budget Narrative.
        2. Staff Roster for the gambling program including staff names, titles and credentials. Currently vacant positions should be indicated.
        3. Linkage Agreements with other Service Providers & Referral Sources

    E. Application Review Information

    1. Criteria: Funding is not guaranteed. All applicants must demonstrate that they meet all requirements under this NoFO as described throughout. Applications that fail to meet the criteria described in "Eligible Applicants" as identified in Section C "Eligibility Information" will not be scored and will not be considered for funding.
      Review teams comprised of three individuals in IDHS serving in the Division of Alcoholism will be assigned to review applications. Applications will first be reviewed and scored individually. Scores will be sent to the application Review Coordinator to be compiled and averaged to produce the final application score.
      Proposal Scoring: Application Narratives will be evaluated on the following criteria:
      Organizational Qualifications 30 points
      Population of Focus and Statement of Need 20 points
      Needs Statement 30 points
      Performance Data Collection and Reporting 20 points
      Budget Not Scored
      TOTAL 100 points

      The application criteria to be reviewed and scored are found under each category in this announcement in Section F. Content and Form of Application Submission.
    2. Review and Selection Process: Proposals will be reviewed by a panel established by staff from IDHS. Panel members will read and evaluate applications independently using guidelines furnished by IDHS. Scoring will be on a 100-point scale. Scoring will not be the sole award criterion.
      While recommendations of the review panel will be a key factor in the funding decisions, IDHS considers the findings of the review panel to be non-binding recommendations. IDHS maintains final authority over funding decisions and reserves the right to consider additional factors, such as geographical distribution of proposed service areas, when making final award decisions. IDHS reserves the right to negotiate with successful applicants to cover un-served areas that may result from this process.
      Providers may be funded with contingencies. For example, a provider may be asked to make changes to their outreach plan and re-submit for final approval.

    Merit-Based Evaluation Appeal Process

    1. Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal, and shall be reviewed by the IDHS' Appeal Review Officer (ARO).
    2. Submission of Appeal.
      1. An appeal must be submitted in writing to Joe Tracy of IDHS/DASA who will send to the ARO for consideration.
      2. An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
      3. The written appeal shall include at a minimum the following:
        1. The name and address of the appealing party.
        2. Identification of the grant.
        3. A statement of reasons for the appeal.
    3. Response to Appeal.
      1. IDHS will acknowledge receipt of an appeal within 14 calendar days from the date the appeal was received.
      2. IDHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.
      3. The appealing party must supply any additional information requested by IDHS within the time period set in the request.
    4. Resolution
      1. The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.
      2. In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.
      3. The Agency will resolve the appeal by means of written determination.
      4. The determination shall include, but not be limited to:
        1. Review of the appeal;
        2. Appeal determination; and
        3. Rationale for the determination

    F. Award Administration Information

    State Award Notices

    Following the selection of a grantee, a Notice of State Award (NOSA) will be issued via email to the Authorized Representative on the Uniform Application for State Grant Assistance. A NOSA is not authorization to begin performance.

    Administrative and National Policy Requirements

    The NOSA will be distributed by the Department of Human Services prior to the issuance of the Uniform Grant Agreement. Awardees should carefully review the terms and conditions of the award and should be prepared to comply with the Indirect Cost Rate Requirements as applicable.

    Post Assistance Requirements

    Post Assistance Requirements shall be incorporated by reference to the FY 2018 Grant Agreement

    1. Article XII, Maintenance and Accessibility of Records; Monitoring;
    2. Article XIII, Financial Reporting Requirements;
    3. Article XIV, Performance Reporting Requirements;
    4. Article XV, Audit Requirements

    G. State Awarding Agency Contact(s)

    1. Questions related to this NOFO should be sent to the contact person listed below.
    2. All email correspondence must be sent using the following subject line:
      18-444-26-0730-01 Joseph Tracy
      Joseph Tracy
      Department of Human Services
      Division of Alcoholism and Substance Abuse
      401 S. Clinton, Second Floor
      Chicago, IL 60607
      Phone: (312) 814-6359
      Email: joseph.tracy@illinois.gov
    4. All email correspondence should be sent joseph.tracy@illinois.gov AND DHS.dasahelp@illinois.gov

    H. Other Information, if applicable

    Mandatory Forms -- Required for All Agencies

    1. Grant Application (pdf)
    2. Budget Calculation form - Budget must be entered via CSA Tracking System (pdf)