|1. Awarding Agency Name:
|2. Agency Contact:
Charles Dooley-Illinois Department of Human Services-Bureau of Early Childhood Development
Telephone number: (312)793-2745
|3. Announcement Type:
||Modification of a previous announcement
|4. Type of Assistance Instrument:
|5. Funding Opportunity Number:
|6. Funding Opportunity Title:
||Healthy Families Illinois
|7. CSFA Number:
|8. CSFA Popular Name:
|9. CFDA Number(s):
|10. Anticipated Number of Awards:
|11. Estimated Total Program Funding:
|12. Award Range
|13. Source of Funding:
|14. Cost Sharing or Matching Requirement:
|15. Indirect Costs Allowed
|Restrictions on Indirect Costs
If yes, provide the citation governing the restriction:
Funding allocated under this grant is to provide direct services to new and expectant families with identified risk factors for child maltreatment. It is expected that administrative cost (direct and indirect) will not exceed 10% of the total program cost.
|16. Posted Date:
|17. Closing Date for Applications:
|18. Technical Assistance Session:
||Session Offered: No
Agency-specific Content for the Notice of Funding Opportunity
A. Program Description
Healthy Families Illinois adheres to the mission of the national program Healthy Families America (HFA). The mission of the program is to promote child well-being and prevent the abuse and neglect of children through home visiting services. The HFA model uses a strengths-based approach, which promotes parent-child bonding and positive interactions, educates parents about child health and development, helps parents to access community resources, and uses family and community supports to assist parents in addressing problems such as substance abuse or mental health issues.
Healthy Families Illinois programs are funded to provide intensive home-visitation services to new and expectant families, with identified risk factors for child maltreatment and whose income is less than or equal to 185% of the Federal Poverty Level. Providers must Recruit parents prenatally or within two weeks of birth, provide home visits lasting at least sixty minutes. During each home visit, provide strength-based comprehensive services that reduce the parents risk for child maltreatment by enhancing parenting skills, encouraging healthy growth and development, and improving family functioning. Implement services according to the national standards established by Healthy Families America.
Performance Measures (as defined in 2 CFR 200.76) is a target level of performance expressed as a tangible, measurable objective, against which actual achievement can be compared, including a goal expressed as a quantitative standard, value, or rate. The Healthy Families Illinois performance measures are:
Maintain 85% of the agency caseload capacity. (Caseload capacity is determined by multiplying the full time equivalency of Family Support Workers by the maximum caseload weight.)
- 98% of participants receive their first home visit before the baby is three months of age.
- 75% of participants must receive at least 75% of the home visits expected for their assigned home visitation level.
Health - Well-Child Visits
- 98% of enrolled children, age twelve months, had two well-child visits during the first year of life.
- 97% of enrolled children, age twenty-four months, had one well-child visit during the second year of life.
- 90% of enrolled children, age thirty-six months, had one well-child visit during the third year of life.
- 96% of enrolled children will have completed the 3-2-2 immunization series by age twelve months.
- 90% of enrolled children will have completed the 4-3-3-1 immunizations by age twenty-four months.
Developmental Delay Screening
- 95% of enrolled children will have two documented screenings for developmental delay during the first year of life.
- 95% of enrolled children have one documented screening for developmental delay during the second year of life.
- 96% of enrolled children will have one documented screening for developmental delay during the third year of life.
- 60% of mothers who were on home visiting level HFI 1P and gave birth during the previous quarter breastfed their child at least once.
B. Funding Information
This award is State of Illinois General Revenue Funding. This Notice Of Funding Opportunity is considered an application for grant funding.
In FY 2018 the Department of Human Services anticipates the availability of approximately $593,849.00 in General Revenue funds for the Healthy Families Program. The Department anticipates funding 6 applicants to provide statewide services for the Healthy Families Illinois program.
The grant period will begin no sooner than January 1, 2018 and will continue through June 30, 2018.
Proposed program budgets and narratives must be sufficiently detailed and justified to be approved by DHS.
The legal agreement between DHS and the successful applicants will be in the form and format prescribed by DHS. The standard DHS Community Service Agreement (CSA) will be used as the grant agreement. If selected for funding, the applicant will be provided a DHS Community Service Agreement for their signature and return. Applicants must review the sample CSA and insure that they meet all requirements contained in the CSA. Applicants must note any exceptions contained in the CSA. All exceptions must be agreed to by DHS before awarding any grants and execution of the CSA.
The release of this NOFO does not obligate the Illinois Department of Human Services to make an award. Work cannot begin until a contract is fully executed by the Department.
C. Eligibility Information
Eligible applicants include private, not-for-profit community-based organizations that are incorporated and have been granted 501(c) (3) status; public community-based organizations, including units of local government, and private, for-profit community-based organizations.
Applicant must demonstrate the ability to serve families (including teen parents) with young children through home visiting using the HFA model (docx).
Applicant must demonstrate that they have agreements with community partners that will enable the program to enroll participants prenatally, or, shortly after the birth of the baby.
Applicant must demonstrate an ability to strengthen and sustain service links to close gaps between the family support, early childhood education, and child care community services provided to families in cases where families receive services from different providers.
Applicant must demonstrate capacity to develop and maintain active collaborations with other organizations serving parents and their young children, including but not limited to: childcare providers; primary health care; local health departments; Family Case Management (FCM); Women, Infants, and Children (WIC); hospitals; maternal and child health services; Temporary Assistance to Needy Families (TANF); Teen Parent Services; early intervention services; and local schools.
Applicant must agree to comply fully with IDHS requirements for service tracking and data collection, including use of the data collection system as identified by the State for the Healthy Families Illinois program.
Applicant agencies may not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, http://www.grants.illinois.gov/. During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Illinois Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. If applicable, the agency will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for an award.
Priority Area(s) of Service
This Notice of Funding Opportunity is for the provision of services to low-income families who reside in the Illinois counties of: 1) Vermilion; 2) Iroquois. Funding is also available for: 3) the Chicago community area of Rogers Park; 4) a combined area that may include all or part of the Chicago community areas of Austin, Avondale, Belmont Cragin, Hermosa, Humboldt Park, Irving Park, Logan Square, and West Town; 5) Greater E. St. Louis area including Alorton, Brooklyn, Cahokia, Centreville, E. St. Louis and Washington Park; and 6) the Chicago community area of Near West Side with boundaries of the Chicago River to the east, south to 16th St., north to Kinzie and west to Talman, including zip codes 60607, 60608, 60612, 60623 and 60624.
1. Mandatory Requirements
Provider agencies must obtain and maintain affiliation and accreditation with Healthy Families America. Information regarding HFA affiliation and accreditation is available at: https://www.healthyfamiliesamerica.org/.
All provider agencies must:
- Submit the Uniform Application for State Grant Assistance.
- Recruit, hire, and retain home visitors who mirror the cultural, ethnic, and linguistic characteristics of the families served.
- Assure that home visitors receive program specific training within 180 days of hire and ancillary training according to the standards specified in the Healthy Families America self-assessment tool.
- Maintain written local policies and procedures that are consistent with the program standards set by Healthy Families America.
- Identify the characteristics of the population targeted for services including, at a minimum, geographic area, age, race, ethnicity, language, and income.
- The Eligibility Tool or Family Stress Checklist must be used to identify potential participant's risk for child abuse and or neglect.
- Maintain a caseload weight consistent with HFA Standard 8-1.A.
- Screen participants for eligibility prenatally or within two weeks of birth. Track trends related to the target population and adjust program plans to assure that the most at risk families are targeted for services.
- Provide services that are culturally relevant to the population served. Cultural relevance includes, at a minimum, age, race, ethnicity, and language.
- Establish criteria for the increase/decrease in the intensity of home visiting services that are based upon the parent's achievement of specified goals and objectives.
- Establish criteria for termination of home visiting services that are consistent with HFA standards.
- Assure each family receives 75% or more of the expected home visits.
- Maintain documentation of supervision, team meetings, field observations, training, and other staff development.
- Maintain documentation of the training received by each direct service staff and supervisor.
- Establish benchmarks for annual acceptance and retention rates. Implement a plan for quality assurance that includes client and employee satisfaction surveys.
- Establish and maintain a community advisory group that meets at least annually to assure services remain relevant to the needs of the community.
- Assure compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
- Conduct developmental delay screening on children ages 0 through 3, utilizing a research-based tool.
- Complete screens at the intervals required by the program model.
- Providers will assist participating families to connect with medical providers and ancillary services such as mental health services and the Women, Infant, and Children (WIC) program.
2. Performance Standards
- Maintain caseload capacity. Entered into Cornerstone. Reported Quarterly.
STANDARD: 85% caseload capacity
- Initial home visit before baby is three months of age. Entered into Cornerstone. Reported Quarterly.
STANDARD: 98% first home visit before baby is 3 months of age
- Percentage of participants who receive 75% of expected home visits. Entered into Cornerstone. Reported Quarterly.
STANDARD: 75% of participants receive 75% of home visits
- Percentage of children who receive two well-child visits within the first year of life. Entered into Cornerstone. Reported Quarterly.
STANDARD: 98% of children age 12 months receives two well-child visits within first year of life
- Percentage of children who receive one well-child visit in the second year of life. Entered into Cornerstone. Reported Quarterly.
STANDARD: 97% of children age 24 months receives one well-child visit within the second year of life
- Percentage of children who receive one well-child visit in third year of life. Entered into Cornerstone. Reported Quarterly.
STANDARD: 90% of children age 36 months receives one well-child visit in the third year of life
- Percentage of children age 12 months who have completed the 3-2-2 immunization series. Entered into Cornerstone. Reported Quarterly.
STANDARD: 96% of children age 12 months, who have completed 3-2-2 immunization series by twelve months of age
- Percentage of children age two years, who have completed the 4-3-3-1 immunization series. Entered into Cornerstone. Reported Quarterly.
STANDARD: 90% of children age twenty-four months will have completed the 4-3-3-1 immunization series
- Percentage of children age twelve months who have been screened twice for developmental delays. Entered into Cornerstone. Reported Quarterly.
STANDARD: 95% of children age twelve months who have been screened twice for developmental delay
- Percentage of children age twenty-four months who have been screened once for developmental delay. Entered into Cornerstone. Reported Quarterly.
STANDARD: 95% of children age twenty-four months have been screened once, during their second year, for developmental delay
- Percentage of children age thirty six months who have been screened once, during their third year, for developmental delay. Entered into Cornerstone. Reported Quarterly.
STANDARD: 96% of children age thirty-six months have been screened once, during their third year, for developmental delay
- Percentage of mothers, enrolled prenatally, who initiate breastfeeding. Entered into Cornerstone. Reported Quarterly.
STANDARD: 60% of mothers enrolled during pregnancy, initiate breast feeding
Agencies awarded funds through this NOFO must have a computer that meets the following minimum specifications for the purpose of utilizing the required DHS Cornerstone/eCornerstone web-based reporting system and the receipt/submission of electronic program and fiscal information:
- Internet access, preferably high-speed
- Email capability
- Microsoft Excel
- Microsoft Word
3. Cost Sharing or Matching
Cost sharing is not a requirement of this application.
4. State and Federal Laws and Regulations
The agency awarded funds through this NOFO must agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1- 101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.).
5. Match Requirements
There are no match requirements for this program.
6. Indirect Cost Rate
In order to charge indirect costs to this grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs: a) Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA. b) State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the de minimis rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award. c) De Minimis Rate. An organization that has never received a Federally Negotiated Rate may elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.
7. Additional Applicant Requirements
Hiring and Employment Policy: It is the policy of the Department to encourage cultural diversity in the work environment and to promote employment opportunities through its programs. The Department philosophy is that the program workforce should appropriately reflect the populations to be served, with special attention given to hiring individuals indigenous to those communities. Consistent with Department policy, whenever a position becomes available, funded agencies and programs are encouraged to consider SNAP and TANF clients for employment, contingent upon their qualifications in the areas of education and work experience.
Accordingly, priority points will be awarded to agencies whose applications include plans to coordinate with the local DHS Family and Community Resource Center(s) to advertise job vacancies and hire TANF and SNAP clients.
D. Application and Submission Information
1. Address to Request Application Package
Application materials are provided throughout this announcement. They may also be found on the Illinois Department of Human Services web site: http://www.dhs.state.il.us Please click on "For Providers" and then on "NOFO." Additional copies may be obtained by contacting the contact person listed below. Select Appendices will be available in MS Word or MS Excel format. Each applicant must have access to the internet. The Department's web site will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department's website. It is the responsibility of each applicant to monitor that web site and comply with any instructions or requirements relating to the NOFO.
Charles Dooley, Interim Bureau Chief
Bureau of Early Childhood Development
Illinois Department of Human Services
401 South Clinton
Chicago, Illinois 60607
Phone - 312.793.2745
2. Content and Form of Application Package
Applicants must submit a plan that contains the information as outlined in the Healthy Families Illinois Program Plan. Applications must be submitted on the HFI Program Plan document (Located under Mandatory Forms). The program plan must include detailed information regarding:
Healthy Families America Accreditation/Affiliation (if applicable)
Program Narrative (8 pages maximum) - In this section, the applicant should provide a clear analysis of the organization's ability to successfully implement the proposed program. Factors that will be considered in evaluating proposals include the organization's experience and expertise in the areas of early childhood development and providing services for parents, the fit between the proposed program and the agency mission, the agency's knowledge of and standing in the community to be served, and the ability of the agency's infrastructure to support the program. Make sure to address the following bullet points in this section of the proposal:
- Describe the overall size of the agency in terms of number of employees and overall budget.
- Describe the organization's history and knowledge of the community.
- Describe the organization's experience operating similar programs. Specifically, mention any experience the organization has operating home visiting programs, any experience the organization has operating programs that target children from birth to age three, and any experience working with at-risk parents.
- Describe any existing relationships the agency has with entities that might be relevant to successfully operating a home visiting program (e.g., WIC, prenatal clinics, Early Intervention, mental health providers, etc.).
- Describe agency's fiscal management infrastructure (accounting procedures, number and type of FTE dedicated to fiscal management, consultants or other outside resources used for fiscal management functions, any software used, etc.). Attach a copy of the audited financial statements for the most recent fiscal year.
Target Population (4 pages maximum) - Identify the target population the program intends to serve. Families to be served under this grant must be low-income (under 185% of federal poverty guidelines). Additional risk factors such as maternal age, marital status, education status, history of involvement with DCFS, language proficiency, etc., should be considered. Applicants should demonstrate that there is sufficient unmet need within the specific population they propose to serve to keep their proposed program fully enrolled. Keep in mind that, even with the best of referral infrastructures, programs will not be able to screen all who are in the target population, not all of those screened will be eligible, and not all who are eligible will want services. Therefore, it is important that the number of births in the target population is at least double the number of participants the program proposes to serve. Make sure to address the following bullet points in this section of the proposal.
- Provide a definition of your target population, including name of geographic area served and zip codes included, as well as any other variables that might define your target population (e.g. only first-time mothers, only Spanish-speaking families, teen parents, etc.). Provide a rationale for targeting services to this population. Demonstrate that the need for services among this population exceeds the current home visiting capacity in the community.
- Describe how, in establishing the target population, the program will minimize the overlap with other agencies offering similar services to avoid duplication of services.
- Provide an estimate of the annual number of births within your target population.
Geographic Area Served (2 pages maximum) - List the county and/or Chicago Community Area complete with all related zip codes for the area(s) identified. If there are particular boundaries within the geographic area of choice, these must be explicitly spelled out in the application.
Description of Services (4 pages maximum) - Home visiting aimed at strengthening the parent-child relationship, supporting the parent's ability to nurture the child's development, and helping parents move toward self-sufficiency is the core service to be provided. While the proposal need not address each and every best practice standard /benchmark, it should provide a thorough enough description of the services to be offered and the theory of change undergirding the services, to demonstrate that services to be offered are logically linked to the desired program outcomes. Applicants should address the following:
- Describe the planned intensity of home visiting services and the plan for increasing or decreasing intensity over time depending on the needs of the family. HFI programs must offer home visits in accordance with model expectations (https://www.healthyfamiliesamerica.org/). Describe the typical content and duration of a home visit. Home visits need to be of sufficient duration to adequately address various required content areas and allow for meaningful conversations with the family. This means that home visits will generally last between 60 and 90 minutes.
- Describe the program's approach to individualizing services to the needs of participants and utilizing individual family support plans to guide services.
- Describe the content of home visits in sufficient detail to articulate how program will ensure that the three general foci listed below receive adequate attention.
1. Child development: Activities and materials designed to enhance the parent's understanding of child development should be a regular part of home visits. Home visitors should work with parents to anticipate and understand the child's development and the parent's critical role in scaffolding that development. List the tool the program currently uses for developmental screening.
2. Parent-child interaction: Home visits should include time for parent-child activities and programs should train home visitors in observation of parent-child interactions. Home visitors should focus interventions on supporting the parent as the child's most important teacher.
3. Parent's development: Helping parents move toward self-sufficiency should be a focus of the program. For teen parents, preventing subsequent pregnancies and finishing high school are two important specific outcomes that the program needs to address within this broader category.
- Describe the length of time over which the program will offer services to participants. Describe how the program will link families to other resources and what other community resources the program currently refers participants to on a routine basis.
- Describe the efforts that the program will make to involve fathers.
- Describe how home visiting services will be evaluated, including process for participant feedback, via program surveys or other methods.
Community Partners - Applicant must demonstrate that they have agreements with community partners that will enable the program to enroll participants prenatally, or shortly after the birth of the baby. If no such agreements exist, applicant must demonstrate the agency's plan for establishing these agreements.
- Recent Statistical Data Regarding Target Population
- Ethnic/Racial Demographics of Community Served
Budget and Budget Narrative
Complete the Program Budget Forms found in this NOFO. Provide a detailed Budget Narrative in which you clearly describe how the specified resources and personnel have been allocated for the tasks and activities described in your program plan.
Illustrate how the funds will be used to support the program. The Budget and Budget narratives should be prepared to reflect a 6-month budget period (January 1, 2018 - June 30, 2018).
3. Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)
Each applicant is required to:
- Be registered in SAM before submitting the application. The following link provides a connection for SAM registration: https://www.sam.gov/portal/SAM/#1
- Provide a valid DUNS number in its application; and
- Continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.
DHS may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time DHS is ready to make the award, DHS may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.
4. Submission Dates and Times
- All applications must be received by October 31, 2017 at 5:00 p.m.
- Providers will submit Grant Applications electronically via a Grant Email account DHS.firstname.lastname@example.org
DHS will not reimburse for unallowable costs. These may include, but are not limited to:
- Bad Debt
- Fines and penalties
- Contributions and donations
- Interest and financial costs
- Legislative and lobbying expenses
- Real Property payments or purchases
- DHS will also not reimburse for pre-application cost.
5. Mandatory Forms
All Applications must include:
- Uniform State Grant Application
- Narrative Program Plan
- Budget Narrative
6. Agency Qualifications
Indicate and describe in detail if the applicant entity has a current policy and practice of coordinating with local DHS Family and Community Resource Center(s) to advertise job vacancies and hire TANF and SNAP clients. If known, please indicate the number of TANF and SNAP clients that have been hired in recent years. If this is not current policy or practice, and the applicant intends to seek priority points in this area, please describe the detailed plans of the applicant to develop and implement such a policy in the future.
E. Application Review Information
Funding for the period of January 01, 2018 through June 30, 2018 is not guaranteed. All applicants must continue to demonstrate that they meet all requirements under this NOFO described throughout.
Applications that fail to meet the criteria described in the "Eligible Applicants" and the "Mandatory Requirements of the Applicant" will not be scored and considered for funding.
Local office coordination - up to an additional 5 points will be awarded to agencies whose applications include plans to coordinate with the local DHS Family and Community Resource Center(s) to advertise job vacancies and hire TANF and SNAP clients.
The Department will follow the Merit-based review process established by the Governor's Office of Management and Budget.
- Only the Merit Based Review Process is subject to appeal.
- The Agency Head or designee may appoint one or more Appeal Review Officers (ARO) to consider the grant-related appeals and make a recommendation to the Agency Head or designee for resolution.
An appeal must be submitted in writing and received within 14 calendar days of the non-award notice and must include the name and address of the appealing party, identification of the grant, and a statement of reasons for the appeal. The Department will provide an acknowledgement within 14 calendar days of receipt of the appeal and a response within 60 calendar days or supply a written explanation to the appealing party as to why additional time is required.
F. Award Administration Information
Applicants recommended for funding under this NOFO following the above review and selection process will receive a "Notice of State Award Finalist". This notice will identify additional grant award requirements that must be met before a grant award can be executed. These may include one or more of the following:
- Grantee Pre-Qualification Process
- Financial and Administrative Risk Assessment - Internal Control Questionnaire
- Conflict of Interest and Mandatory Disclosures
A Notice of State Award (NOSA) will be issued to the review finalists that have successfully completed all grant award requirement. Based on the NOSA, the review finalist is positioned to make an informed decision to accept the grant award. The NOSA shall include:
- The terms and condition of the award.
- Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments. Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to: http://www.grants.illinois.gov/ The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award and all conditions set forth within the notice. This signed NOSA is the authorizing document. The Agency-signed NOSA must be remitted to the Department as instructed in the notice. The agency awarded funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services. To review a sample of the FY2017 DHS contract/grant agreement, please visit the DHS Website.
The provider will submit monthly expenditure report forms in the format prescribed by the Department.
A. Quarterly reports - reports shall be submitted on a quarterly bases no later than 15 days following the end of each quarter.
B. Expenditure reports - monthly expenditure reports are due no later than 15 days after the end of each month.
C. Program data reporting - the Healthy Families Illinois provider shall enter all data into the Cornerstone/eCornerstone MIS system as appropriate.
Additional data may be collected as directed by the Department and in a format prescribed by the Department.
G. State Awarding Agency Contact(s)
Questions and Answers:
If you have questions relating to this NOFO, please send them via email to:
DHS.ECD@illinois.gov with "HFI NOFO - Charles Dooley" in the subject line of the email.
H. Other Information, if applicable
Mandatory Forms -- Required for All Agencies
- Uniform Application for State Grant-0660 (pdf)
- CSA Budget/Tracking System and Registration Information
- HFI Program Plan (docx)