Scope of Service
As part of the Mental Health Transformation Grant (MHTG) initiative funded by the Substance Abuse and Mental Health Services Administration (SAMHSA), the Illinois Department of Human Services, Division of Mental Health (IDHS/DMH) will enhance community capacity to provide evidence-based Individual Placement and Support (IPS) services. Contracts with IDHS/DMH will be executed to serve a total of 350 individuals with serious mental illness and co-occurring substance use disorders in two Chicago communities. There will also be one contract to facilitate the evaluation of IPS development in the two target communities.
Two providers contracted for the delivery of IPS services under this initiative will recruit, hire, and train IPS staff, operate an IPS program for the target community, and convene meetings with local stakeholders to inform the development of the local IPS infrastructure. One of these IPS delivery providers will also employ an additional full-time SAMHSA Project Manager, who will report to the DMH Contact. A third contract under this initiative will provide the resources for the evaluation of the development of the IPS programs in the two target communities.
Each organization receiving a contract under this initiative will have close monitoring of spending and service deliverables by the DMH Contact. Monitoring of both financial and service data will be done using a program monitoring tool that will be tailored to fit the accepted program design and budget.
The SAMHSA Mental Health Transformation Grant initiative contracts shall address one or more of the following desired deliverables:
- Establishment and/or maintenance of a high fidelity IPS program to serve the target community.
- Provide IPS services to individuals from the target community at a rate that will achieve the multi-year goal of 175 people served by September 30, 2019.
- Developing the local support for the IPS service program by convening regular stakeholder meetings that can help inform growth and refinement of the IPS infrastructure.
- If applicable, the hiring and continued employment of a full-time SAMHSA Project Manager, who will report to the DMH Contact.
- If applicable, the development of an evaluation protocol for the IPS initiative in accordance with guidance issued by the DMH Contact.
- Financial Report in accordance with Exhibit C
- Performance Report in accordance with Exhibit E.
Payment will be issued in response to Provider submitted quarterly invoices on the appropriate DMH invoice template at the established rate(s) (if applicable). Invoices shall be submitted to the DMH program contact no later than November 1, February 1, May 1, and August 1, and will be reconciled on the basis of reported allowable expenses per the Grant Funds Recovery Act [30 ILCS 705/7 and 8]. (The Grant Funds Recovery Act is not applicable to Fixed-Rate Grants.) All invoices shall be HIPPA compliant and encrypted utilizing DHS approved encryption software.
The Provider shall report quarterly allowable grant expenses on the appropriate DMH reporting template to the DMH program contact no later than November 1, February 1, May 1, and August 1, and reported expenses should be consistent with the submitted annual grant budget. If any budget variances are noted, the DMH program contact may request that the provider submit a revised grant budget before subsequent monthly payments will be made. DMH program contacts and reporting templates can be found in the Provider section of the DHS website.
The Provider shall report monthly performance on the appropriate DMH reporting template to the DMH program contact no later than the 15th day of the month following the reporting period. DMH program contacts and reporting templates can be found in the Provider section of the DHS website.
The following are included in the reporting template:
Measures for IPS Services Programs
- Number of individuals served is consistent with a rate of persons served that will reach the target of at least 175 individuals by September 30, 2019.
- The IPS program established reaches and continues to meet the minimum fidelity to IPS practices approved by IDHS/DMH.
- Stakeholder meetings are regularly held which include a variety of community perspectives, such as service customers (consumers), mental health advocacy groups, managed care organization representatives, local businesses and employers, etc.
Measures for SAMHSA Project Manager
- Evidence of hiring and continued employment of a full-time employee qualified throughout the term of the SAMHSA Mental Health Transformation Grant initiative.
- Evidence that the job description meets with expectations of the DMH Contact.
Measures for MHTG Evaluation Component
- Development of an evaluation protocol for the IPS initiative that meets the specifications set by the DMH Contact.
- Timely submission of required evaluation reports to the DMH Contact.
Standards for the IPS Services Program Components
- Serve between 85% and 110% (16 and 22) of the expected number of individuals from the target community for any given reporting period. If the number of individuals served drops below the 85% threshold for any reporting period, the provider will submit a plan of improvement that demonstrates the project has a reasonable plan to recover and place itself back on track to achieve the minimum of 175 persons served by September 30, 2019.
- IPS program established shall maintain a minimum fidelity score of 75 points using Dartmouth Psychiatric Research Center's Fidelity Review Scale measures.
- Convene Stakeholder Meetings at least twice a year throughout this IPS initiative
Standards for the SAMHSA Project Manager Component
- Hire and continue to employ a qualified full-time person to serve as Project Manager for the SAMHSA Mental Health Transformation Grant initiative, without a break in the tenure lasting over 45 days throughout the initiative and until September 30, 2019.
- Job description of the SAMHSA Project Manager clearly states that the position functionally reports to the DMH Contact.
Standards for the MHTG Evaluation Component
- Provider will submit an evaluation protocol and timetable for each year of the SAMHSA initiative through September 30, 2019. The evaluation protocol will follow the guidelines enumerated by the IDHS/DMH contact person and be submitted within 30 days of the beginning of the fiscal year.
- The provider will submit 100% of the evaluation reports on the report deadlines specified in the annual evaluation protocol.