September 19, 2017 Planning and Grants Committee Meeting

Audience

Illinois Juvenile Justice Commission Planning and Grants Members and Staff. The public is welcome to attend.

Date/Time

September 19, 2017, 1:00 p.m. to 2:00 p.m.

Location

401 S Clinton
4th Floor
Chicago, IL
823 E Monroe
Springfield, IL
888-494-4032
Code: 5329547331#

Agenda

Call to Order
Roll Call
Approval of Minutes
Fiscal Updates
1. FY17 Final Spending
2. YTD FY18 Spending
3. ICOY Proposed Contract Revision
4. DOC Contract
Program Updates
1. DMC
  1. Committee Update
  2. Redeploy/IJJC Collaboration
  3. ICOY Hire
  4. DMC Training and Technical Assistance
2. JDAI
3. JJ Councils
4. Compliance Monitoring
Project Updates
1. Training and Technical Assistance to JJ Councils
2. Transfer Data Reporting
3. Girls Grant (Adolescent Domestic Battery Model Arrest Protocol)
4. IL Mental Health Opportunities for Youth Diversion Task Force
New Business
1. IJOA Conference
2. Three Year Plan/28 assurances
Legislative Updates
Public Comment
Next Meeting
November 8, 2017
Adjourn

Minutes

Call to Order
Meeting was called to order at 1:03 PM.
Roll Call
Committee Members: Lisa Jacobs, Chairperson; George Timberlake, George Hill, Julie Biehl, Rick Velasquez, Shelley Davis. Quorum present. Staff: Wendy Nussbaum, Executive Director, IJJC, DHS; Julie Stremlau, Youth Intervention Services, DHS. Guests: Susan Witkin, UIC; Amanda McMillen, ICOY; Olivia Wilks, ICOY.
Approval of Minutes
Commissioner Velasquez motioned to approve the August minutes. Commissioner Hill seconded the motion. Minutes approved.
Fiscal Updates
1. FY17 Final Spending:
  Wendy Nussbaum reported that at the end of the state fiscal year 14% of the budget remained unspent. According to financial expenditures, Juvenile Justice Councils $64,000 went unspent and there was $130,000 remaining in JJ System Improvement. Most of the excess money under JJ System Improvement was due to the ICOY budget. The Committee clarified that originally the ICOY budget was $300,000 and an additional $100,000 was added for special projects, including supporting other organizations and agencies. Commissioner Jacobs indicated that the Commission anticipated that this budget was larger than ICOY would spend. This is non-lapsable money and the Commission is making efforts to spend oldest money first.
2. YTD FY18 Spending:
  Wendy Nussbaum reported that in FY18 the YTD JJ Systems Improvement expenditures are $23,000, YTD ICOY expenditures are $10,000, YTD JJ Councils expenditures are $44,000. Currently, the Commission has expended 10% of our budget, but at this point should be at 17%-- however not all agencies have reported their August expenditures.
  1. ICOY Proposed Contract Revision:
    Wendy Nussbaum reported that there is $20,000 of SAG funds earmarked at the federal level to cover the travel and administrative needs of the Commission. Wendy Nussbaum offered two options 1) leave that funding as is with the state or 2) take that $20,000, amend the budget and add it to the ICOY budget into a restricted line for SAG. This would increase the ICOY budget $170,000 to $190,000.
    Commissioner Hill asked to clarify what is covered under the ICOY budget including which staff were covered. Judge Timberlake and Wendy Nussbaum reported that the staff covered under this budget included the DMC coordinator, Compliance staff, and some administrative overhead.
    Commissioner Jacobs and Commissioner Velasquez abstained from this discussion as voting members of ICOY. Judge Timberlake moved to approve to amend the budget and add the $20,000 in SAG funds to the ICOY budget, Commissioner Hill seconded this motion, the motion approved, with two abstentions.
  2. Department of Corrections (DOC) Contract:
    Wendy Nussbaum reported that Gladys Taylor from the DOC indicated that DOC will continue to monitor adult facilities, lock-ups county jails for no cost. The Committee discussed how to officially recognize this partnership, starting with drafting an official letter. Judge Timberlake suggested investigating what the reporting requirements are through OJJDP to clarify requirements.
  3. Department of Juvenile Justice (DJJ) update (added):
    Wendy Nussbaum indicated that there is $25,000 left in PREA money. These funds were not expended that now come under the Title II Formula Funding. Once approved this IDJJ contract will become active.
Program Updates
1. DMC
  The Committee agreed to postpone this discussion until the Commission meeting.(see notes below)
  1. Committee Update
  2. Redeploy/IJJC Collaboration:
  3. ICOY Hire
  4. DMC Training and Technical Assistance
2. Juvenile Detention Alternatives Initiative (JDAI)
  Commissioner Velasquez reported that Cook County is preparing for the 25th anniversary of JDAI and the Commission could consider capitalizing on this to host an event in Cook County to bring jurisdictions together from across the state. This could be an opportunity to share about local success and specifically learn about local DMC efforts.
3. Juvenile Justice Councils
  Wendy Nussbaum indicated that she will be meeting with each council and most recently met with a new council, Midwest Youth Services, in Jacksonville, IL along with Pat Robertson and Julie Stremlau. Wendy reported that this council is doing well and is open to training and technical assistance. Wendy also reported that Midwest Youth Services' station adjustment requires more accountability mechanisms and greater capability to connect with services, however they do have strong community ties and partners with Memorial Behavior Health and Cass County Mental Health.
  Commissioner Jacobs reported that there are 7 JJ councils this year and indicated the Commission needs to determine how to support these councils to develop data-driven, local, collaborative plans that examines and addresses racial and ethnic disparities. Commissioner Velasquez suggested that rather than prescribe DMC interventions, the Commission could provide resources and information and serve as a platform for connection.
  Commissioner Jacobs indicated that the Commission should provide technical assistance about what a local plan should look like. Commissioner Jacobs suggested drafting a template outlining what an effective and complete local plan might look like, including frameworks for self-assessment and external assessment as well as clarity about data and where to get it (including Clinical Practice Research Datalink (CPRD).
  The Committee discussed the variance in councils indicating that even councils doing the strongest work still struggle with data and understanding of how to address racial and ethnic disparity. The Committee discussed the efforts of a volunteer work group including Dana Weiner and Esther Franco-Payne to support data collection and analysis efforts.
  Commissioner Hill inquired whether there are examples of successful DMC programs. The Committee agreed this is a challenge, but suggested that the DMC Coordinator would provide assistance in determining best-practices for DMC reduction. Judge Timberlake also indicated that there are a few states that could potentially serve as model programs to consult including Connecticut, New Hampshire, and Oregon.
  The Committee discussed current efforts by AO, Cook County, and Redeploy that offer promise in terms of working on broad systems in local jurisdictions. Commissioner Hill suggested inviting OJJDP to speak with the commission about DMC and how to address it in Illinois. Wendy Nussbaum suggested utilizing Lindsey Draper, a contractor with Development Services Group (DSG), to provide insight to Commission efforts to address DMC. Judge Timberlake suggested inviting Redeploy to meet with the Commission to collaborate on overlapping efforts.
  Commissioner Jacobs discussed the importance of providing judicial education about DMC in both the Child Welfare and Juvenile Justice systems. Commissioner Jacobs also stressed the importance of better understanding what works on the state and local level and discussed the ongoing challenge of collecting data on the local level both due to resistance and capacity. Commissioner Jacobs indicated that while every county has racial and ethnic disparity, Peoria and DuPage County have demonstrated promising improvement. Judge Timberlake suggested consulting the National Council of Juvenile and Family Court Judges (NCJFCJ) DMC bench card.
4. Compliance Monitoring
  The Commission reviewed a monthly Compliance Summary Report of the number of site visits completed by category and the current number of violations reported as of August 2017 (per federal fiscal year, Oct. 1, 2016-September 30, 2017).
Project Updates
The Committee agreed to postpone discussion until the Commission meeting.
1. Training and Technical Assistance to JJ Councils
2. Transfer Data Reporting
3. Girls Grant (Adolescent Domestic Battery Model Arrest Protocol)
4. IL Mental Health Opportunities for Youth Diversion Task Force
New Business
1. IJOA Conference
  Wendy Nussbaum suggested using the funds no longer being used for compliance monitoring to participate in the Illinois Juvenile Officers Association (IJOA) conference (June 13-15) in order to recommitment to develop the Commission's relationship with IJOA. Wendy emphasized the importance of partnership with law enforcement and reported she had communicated with Sgt. Tony Jacobson at IJOA about collaboration. Commissioners agreed about the importance to engage with law enforcement in a meaningful way. Judge Timberlake pointed out that the Commission could receive $10,000 if it was able to get two police departments to commit to being trained in Bridge the Divide.
  The Committee discussed the importance of providing services to youth, particularly youth with PSB. The Committee discussed that in some diversion cases, youth are not processed at all and therefore end up not receiving any resources. The Commission also recognized the research indicating that processing youth in juvenile court causes trauma and has lasting negative impacts on their lives and does not necessarily ensure that youth receive services. Julie Biehl referenced Elizabeth Letourneau's research (a link to her work can be found here: https://www.jhsph.edu/research/centers-and-institutes/moore-center-for-the-prevention-of-child-sexual-abuse/index.html). The Committee called for a more sophisticated tool for determining youth needs.
  Commissioner Jacobs indicated that the partnership with IJOA has not been effective and that the Commission should look for other partners agreeing that officer collaboration was an important engagement measure.
  Wendy Nussbaum reported that she would be willing to negotiate with IJOA about the Commission's presence at the conference and their relationship overall. Wendy is traveling to DuPage County and could speak with someone on the IJOA to determine whether there is an opening for relationship-building. The Commission suggested providing training on PSB, DMC, dealing with families in crisis, or trauma depending on what would be the best fit.
2. Three Year Plan/28 assurances:
  The Committee agreed to postpone discussion until the Commission meeting.
Legislative Updates
None
Public Comment
None
Next Meeting
October 11, 2017
Adjourn
Commissioner Velasquez moved to adjourn and it was seconded. IJJC Chairman Timberlake seconded the motion. The meeting was adjourned at 2:09 PM.