Technical Assistance/Evaluation/Resource Development - Employment First (17-444-24-0836-05)

Summary Information

1. Awarding Agency Name: Department of Human Services
Division of Developmental Disabilities
2. Agency Contact: Mary Hebert
3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 17-444-24-0836-05
6. Funding Opportunity Title: Technical Assistance, Evaluation, Resource Development - Employment First
7. CSFA Number: 444-24-0836
8. CSFA Popular Name: Special Projects
9. CFDA Number(s): Not applicable
10. Anticipated Number of Awards: 1
11. Estimated Total Program Funding: 200,000
12. Award Range 200,000
13. Source of Funding: State
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs No
16. Posted Date: August 5, 2016
17. Closing Date for Applications: September 19, 2016 at 12:00 pm NOON
18. Technical Assistance Session: Session Offered:  No
Session Mandatory:  No

Agency-specific Content for the Notice of Funding Opportunity

A. Program Description

  1. Intent of the NOFO

    The Illinois Department of Human Services (DHS) Division of Developmental Disabilities (DDD) is issuing a Notice of Funding Opportunity (NOFO) funded by Balancing Incentive Funds with the intent to secure the services of an organization or entity to provide training and technical assistance, project evaluation, and resource development for the Employment First Balancing Incentive Program (EFBIP) Project.

    The aim of the EFBIP Project is to increase the number of individuals with I/DD working in individualized, competitive integrated employment and to expand the state's capacity and expertise in providing individualized competitive integrated employment services and supports to individuals with I/DD. In a separate NOFO (the Job Placement NOFO), DHS is providing up to $3.0 million to successful applicants to place at least 200 individuals with I/DD into individualized competitive integrated employment by June 30, 2017.

    The successful applicant for this NOFO will provide technical assistance to applicants selected through the Job Placement NOFO to place at least 200 individuals with I/DD into individualized competitive integrated employment by June 30, 2017. The successful applicant for this NOFO will also design and conduct the project evaluation, and develop resources based on the project learning that can be disseminated by the DHS to providers and other partners to further individualized competitive integrated employment outcomes for individuals with I/DD after this project has ended. Resources are anticipated to include, but not be limited to: written individual success stories illustrating key elements that directly influenced the successful outcomes, a lessons learned report, and a best practices guide which includes details on specific services and supports that are effective, including key specifications and core competencies.

    The on-site and virtual training and technical assistance to be provided to successful applicants for the Job Placement NOFO will include:

    1. Assistance refining project action/work plans and timelines
    2. Assistance with developing and implementing data tracking strategies to keep the placement effort on track within the timelines the project allows
    3. Input into developing organizational capacity to provide high quality individualized competitive integrated employment services
    4. Notification of opportunities to access training opportunities
    5. Opportunities to participate in webcasts, conference calls, and in-person discussions with the training and technical assistance personnel, including with other participating organizations to the extent possible, in order to learn about best practices for facilitating individualized competitive integrated employment for people with I/DD.
    6. Individualized competitive integrated employment refers to working for a competitive wage in a community-based job (i.e., a job that is not based in a community rehabilitation facility or residential long-term care institution for people with disabilities). The employment must be in a work setting where, to the extent the employment typically involves interaction with others, the interaction is predominantly with co-workers or business associates who do not have disabilities or with the general public. Integrated employment includes employment located in a typical community business, self-employment and ownership of a micro-enterprise. For the purposes of this NOFO, group supported employment (work crews or enclaves) and employment of any type where an individual is not paid at least minimum wage are not considered individualized competitive integrated employment. Employment otherwise meeting the definition of individualized competitive integrated employment, where the employment service provider is the employer of record is also not considered to meet the definition of individualized competitive integrated employment for this NOFO.
  2. Objectives/Department's Need for Services (Rationale)

    DHS recognizes that participation in individualized competitive integrated employment among the current I/DD Waiver population is lower than DHS desires, and that many working-age individuals with I/DD either newly enrolling in the Waiver or continuing participation in the Waiver would enjoy, benefit from, and be capable of individualized competitive integrated employment if supports to obtain and maintain such employment were readily available. To address this situation, and increase individualized competitive integrated employment rates for the Waiver population, DHS has developed the Employment First Balancing Incentive Program Project to expand individualized competitive integrated employment opportunities and build sustainable, statewide capacity to continue on-going investment and support for individualized competitive integrated employment as the employment path that offers people with I/DD the greatest access to full community inclusion and employment choices equal to those available to citizens without disabilities.

    In order to engage in this capacity building, DHS intends to work with a qualified applicant for this NOFO to ensure the EFBIP Project successful applicants for the Job Placement NOFO are well supported to deliver high quality individualized competitive integrated employment services. DHS further intends that the successful applicant for this NOFO will identify and document the effective strategies utilized, lessons learned and best practices developed or affirmed during the EFBIP Project to ensure statewide learning, further capacity building, and the development of Illinois-specific expertise to aid DHS's future efforts to further expand individualized competitive integrated employment services and supports to individuals with I/DD.

  3. Service Area

    The successful applicant for this NOFO will be committed to providing the needed technical assistance, training and evaluation services to all successful applicants for the Job Placement NOFO, which may include applicants from urban, suburban and rural parts of the state.

  4. NOFO Priorities

    Applicants are expected to use the grant funds to provide comprehensive outcome-oriented training and technical assistance to meet the identified needs of successful applicants for the Job Placement NOFO, overall project evaluation, and develop a best practices guide and other materials for use by DHS to increase the number and expertise of organizations and independent professionals that provide individualized competitive integrated employment services and, consequently, to increase statewide capacity to support individualized competitive integrated employment participation among people with I/DD.

    The overall goals of the Employment First Balancing Incentives Program Project are:

    1. Place 200 individuals with I/DD into individualized competitive integrated employment on at least a substantive part-time basis (at least 12 hours per week for each individual). Individuals placed can include existing DDD Waiver participants receiving Developmental Training or Group Supported Employment services, as well as new DDD Waiver referrals, including Ligas Class Members. Individuals already working at some level in individualized competitive integrated employment would not be eligible, even if they are also receiving Developmental Training or Group Supported Employment services, or are also new DDD Waiver referrals and/or Ligas Class Members.
    2. Increase capacity, to provide individualized competitive integrated employment services beyond the term of this project, among all successful applicants for the Job Placement NOFO.
    3. Increase the number and expertise of job developers, job coaches, and workplace personal assistants that are available to provide individualized competitive integrated employment services and supports.
    4. Inform the development of a best practices procedural guide and other materials for use by entities throughout the state of Illinois that are involved in the provision of individualized competitive integrated employment services to people with I/DD.
  5. Mandatory Requirements and Special Considerations for Applicants

    Interested applicants should take note of the following project specific mandatory requirements and special considerations. Other non-project specific requirements are found in Part 1 of this NOFO.

    The on-site and virtual training and technical assistance for the project must include:

    1. Assistance refining project action/work plans and timelines
    2. Assistance with developing and implementing data tracking strategies to keep placement efforts on track within the timelines the project allows
    3. Input into developing organizational capacity to provide high quality individualized competitive integrated employment services
    4. Notification of opportunities to access training opportunities
    5. Opportunities to participate in webcasts, conference calls, and in-person discussions with the training and technical assistance personnel, including with other participating organizations to the extent possible, in order to learn about best practices for facilitating individualized competitive integrated employment for people with I/DD.
    6. The successful applicant of this NOFO will be expected to:
      1. within 21 days of notice of award, hold an initial call to discuss actions plan with successful applicants for the Job Placement NOFO
      2. Commit to providing subject matter expert(s) to support the successful applicants for the Job Placement NOFO through ongoing technical assistance during the grant period
      3. Maintain at least monthly communication with each successful applicant for the Job Placement NOFO
      4. Develop and implement an evaluation plan for the project with input from DHS
      5. Obtain releases of information to gather consumer specific data and success stories
      6. At regular intervals, gather, analyze and report data from the successful applicants for the Job Placement NOFO to DHS.
      7. Prepare and submit quarterly project reports describing the status of project activities, measurable outcomes, emerging issues or trends, and priority focus areas for the next quarterly reporting period. The reports shall also include case scenarios illustrating outcomes achieved and/or benefits derived by individuals with I/DD and employers. The list below includes, but is not exhaustive with regard to the data and other evaluation elements DHS expects to be collected as part of the evaluation:
      8. Profiles of Individual Competitive Integrated Employment Services Teams
      9. Demographic Information for Individuals with I/DD recruited for the Project
      10. Utilization of Employment Services (type, duration, number of service hours, cost to provide)
      11. Description of Individualized Competitive Integrated Employment Services as delivered by the various successful applicants for the Job Placement NOFO (assessment, job development, job exploration, education and training, etc.)
      12. Documentation of job coaching strategies and data to evaluate effectiveness, including strategies and data related specifically to the development of natural supports, use of assistive technology, use of systematic training and facilitation of job stability
      13. Documentation of workplace personal assistance strategies and data to evaluate effectiveness and cost-effectiveness as a long-term support strategy
      14. Employer and Industry Information
      15. Employment Information for Individuals with I/DD recruited for the Project
      16. Participation and Satisfaction Information for Individuals with I/DD recruited for the Project
      17. Quarterly project reports shall be due as follows:
        1. January 15 (for the quarter ending Dec. 31, 2016)
        2. April 15 (for the quarter of January 1 - March 31, 2017)
        3. June 30 (Final report, including the quarter of April 1 - June 30, 2017)
      18. Regularly compile and share effective strategies utilized, lessons learned and best practices developed or affirmed during the EFBIP Project for the purposes of building statewide capacity and ensuring maximum success of the EFBIP Project.
      19. Develop a 'lessons learned' project report
      20. Develop a best practices guide which includes details on specific services and supports including key specifications and core competencies

B. Funding Information

Up to $200,000 is available to one successful applicant to meet the expectations listed above. Grant funding is intended to support 100 percent of the successful applicant's costs to carry out all of the project activities.

C. Eligibility Information

  1. All public, private or not-for-profit community-based agencies are eligible to apply for funds under this Request for Applications. The funding opportunity is not limited to entities who are currently organized and located in the State of Illinois, nor is it limited to entities who currently have a contractual arrangement with the Illinois Department of Human Services.
  2. An entity may apply for a grant but DHS/DDD cannot execute the grant agreement until the entity has pre-qualified through the Grant Accountability and Transparency Act (GATA) Provider Portal at: grants.illinois.gov
  3. During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. If applicable, the entity will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.
  4. INDIRECT COST RATE REQUIREMENTS
    1. Federally Negotiated Rate - Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally Negotiated Indirect Cost Rate Agreement (NICRA).
    2. State Negotiated Rate - The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award.
    3. De Minimis Rate - An organization that has never received a Federally Negotiated Rate may elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.
  5. COST SHARING, MATCHING OR COST PARTICIPATION

    Applicant Requirements - None

  6. APPLICANT NOTIFICATION AND REMEDIATION

    The applicant will receive one of three notifications:

    1. Notification of Non-Qualification - on State Debarred Suspended list or the Federal Excluded Parties list (no remedy available)
    2. Notification of Non-Qualification with Remediation - e.g. Stop Pay list, expired DUNS number, Not in Good Standing with Secretary of State - the applicant will be able to provide information to remedy Applicant is qualified to receive a grant award and will be required to provide additional information in Stage Two of the registration process.
    3. The Department will seek cultural inclusion among providers. DHS must comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.).
  7. APPLICANT EXPERIENCE

    Based on the level of State or Federal grant administration experience:

    1. Less than Two Years.

      Applicant is considered high risk and the fiscal and administrative risk will not be conducted until notified they are a finalist in the grant application evaluation process.

    2. More than Two Years.

      Applicant will proceed to the fiscal and administrative risk stage.

    3. More than Five Years.

      Applicant will proceed to the fiscal and administrative review; if the grant programs meet the requirements for multi-year award, the applicant is eligible to receive a multi-year award.

  8. OTHER

    Each applicant may submit only one application for new funding for each notice of funding opportunity. Each applicant must agree to adhere to conditions outlined in the DDD Attachment and Program Manual listed on the DHS website.

D. Application and Submission Information

APPLICATION PACKAGE

  1. Application guidelines are provided throughout the announcement.
  2. Each applicant must have access to the internet. Questions and answers will be posted on the Department's website. It is the responsibility of each applicant to monitor that web site and comply with any instructions or requirements relating to the NOFO.
  3. CONTACT PERSON

    Mary Hebert
    Department of Human Services
    Division of Developmental Disabilities
    319 East Madison Street, Suite 2K
    Springfield, IL 62701
    Phone: (217) 557-7673
    Email: mary.hebert@illinois.gov

  4. Note new address effective 8/15/16: 600 East Ash Street, Building 400, Springfield, IL 62703. All other information remains the same.

CONTENT AND FORM OF APPLICATION SUBMISSION

PRE-APPLICATION COORDINATION

Each applicant is required to:

  1. provide a valid DUNS number in its application
  2. be registered in System for Award Management (SAM) before submitting the application; and
  3. continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.
  4. DHS may not make a Federal pass-through or State award cannot be made until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time DHS is ready to make the award, DHS may determine that the applicant is not qualified and use that determination as a basis for making a Federal pass-through or State award to another applicant.

THE APPLICATION PROCEDURE

  1. Applicants must submit a Proposal Narrative for executing the grant award.
  2. The proposal narrative must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification (not reduced). With the exception of letterhead and stationery for letter(s) of support, the entire application should be typed in black ink on white paper. The project narrative must be typed, double-spaced, on one side of the page, with 1-inch margins on all sides. The project narrative must not exceed the specific page limits outlined in this RFA. The appendices, assurances, letters of support/collaboration and budget forms are NOT included in the page limitation. The entire application, including appendices, must be sequentially page numbered. Applications should be bound with a single staple or binder clip in the upper left-hand corner. Applicants must not use any other form of binding, including ring binders, spiral binders, report covers or rubber bands as well as subject dividers or tabs to extend beyond the 8 1/2 x 11-inch page. Not adhering to these guidelines for application submission constitutes grounds for application disqualification. Therefore, DHS is under no obligation to review applications that do not comply with the above requirements.
  3. Uniform State Grant Application.

    On the required Uniform State Grant Application, the applicant must provide, the Congressional District (by number), available at the following web site: http://www.house.gov and the Illinois House and Senate Legislative Districts (by number), available on the Illinois General Assembly web site at http://www.ilga.gov

  4. Proposal Narrative - including an Executive Summary; Extent of Need for the Project, Plan of Operation, and Service Comprehensiveness in order to meet all the Deliverables and Milestones outlined in the Program Description. Projected individuals to be served quarterly must be detailed.
    1. Need - The applicant should provide details on the following:
      1. The target audiences are clearly defined and realistic.
      2. Underserved populations are identified, as well as a description of insufficient services and resources to meet the level of need or risk in the community.
      3. Applicant provides data, facts, and/or evidence that demonstrate that the proposal supports the grant program purpose.
    2. Capacity - The applicant should provide details on the following:
      1. The applicant demonstrates its ability to execute the program according to the project requirements.
      2. The applicant cites evidence of successful innovation in implementation of the program or similar programs.
      3. The applicant's key personnel have the applicable licenses.
    3. Quality - The applicant should provide details on the following:
      1. The applicant demonstrates that the project, in total, is well articulated and in alignment with the project requirements.
      2. There is a complete summary of methods and procedures that will be used to accomplish goals stated in the scope of work.
    4. Other Criteria - The applicant should provide details on the following:
      1. The applicant explained the societal and economic impact of the project.
      2. The project is cost effective and sustainable.
  5. Uniform Budget
  6. Uniform Budget Narrative

ATTACHMENTS REQUIRED FOR APPLICATION AND PROPOSAL NARRATIVE

  1. All organizations applying for state funds must submit one (1) copy of their most recent audited financial statements as part of their Application. The Department will use the audit to ascertain the fiscal health of applicants. While the audit will not be scored as part of the review the Department reserves the right to use information in the audit to assist in the final recommendation for funding. Applicants are expected to demonstrate through their audits a strong financial position and an ability to obtain funding outside of the public sector. Units of government (such as cities and counties, schools, health departments, etc.) do not need to submit an audit.
  2. Organizational Chart
  3. Résumés of staff charged to the Proposal
  4. Job Descriptions of staff charged to the Proposal
  5. Physical Space Information
  6. Linkage Agreements with other Service Providers & Referral Source
  7. Copy of Currently Approved NICRA if indirect costs are included in the budget
  8. The entire proposal must be sequentially page numbered. Faxed copies will not be accepted.
  9. The Department is under no obligation to review applications that do not comply with the above requirements.

APPLICATION SUBMISSION

  1. Applicants are required to submit a complete electronic version of their Uniform Grant Agreement, Proposal Narrative, Application, Budget, and Attachments.
  2. Documents must be emailed to DHS.GrantApp@illinois.gov
  3. The Agency Opportunity Number and the program contact must be in the subject line. Specifically, the subject line must be:

    Your Organization's Name, 17-444-24-0836-05, Mary Hebert

  4. Applications must be received no later than 12:00 pm (noon) September 19, 2016.
  5. Applicant may apply for grant awards prior to completing the pre-qualification in FY 2017.
  6. Pre-Qualification is required to receive a grant award.
  7. To be considered, the application should be in the possession of DHS/DDD at the above specified location by the designated time. There will be an electronic time received known on all electronically submitted applications.
  8. In the event of a dispute whether the application was received, the applicant bears the burden of proof that the application was received on time at the location identified above.
  9. E. Application Review Information

AWARD PROCEDURE

  1. Complete proposals will undergo a Merit Based Review Process. The evaluation process will include a committee who will use a scoring process evaluate need, capacity, and quality.
  2. Applications will be reviewed by a panel established by staff from DHS, which may include Department staff familiar with the requirements of the project, academics and experts in relevant field, and community-based social services providers who are not party to applications for funding under this announcement. Panel members will initially read and evaluate applications independently using guidelines furnished by DHS and will subsequently participate in at least one review panel meeting during which applications will be reviewed and scored collectively.

    The Department reserves the right to consider factors other than the applicant's final score in determining final grant recommendations. Such factors may include (but are not limited to) geographic service area, applicant's past performance, or degree of need for services.

CRITERIA FOR SELECTING PROPOSALS

  1. In addition to the Merit Based Review Process, consideration may then be given to past performance, if applicable. Funding decisions will be made based on the quality of the complete proposal as score through the Merit Based Review Process. Final award decisions will be made by the Director of the Division of Developmental Disabilities or his designee at the recommendation of the Bureau Chief of Reimbursement and Data Support. The Department reserves the right to negotiate with successful applicants to cover un-served areas that may result from this process of modify the overall budget request to meet the funding availability.

CLARIFICATIONS, NEGOTIATIONS OR DISCUSSIONS INITIATED BY DHS

The Department may contact any applicant prior to the final award for the following purposes. As part of the Department's review process, the Department may request an applicant clarify its bid or application. An applicant may not be allowed to materially change its bid or application in response to a request for clarification. Discussions may be held to promote understanding of the Department's requirements and the applicant's application and to facilitate arriving at a contract that will be most advantageous to the State considering price and other evaluation factors set forth in the NOFO. When the Department knows or has reason to conclude that a mistake has been made, the Department shall ask the applicant to confirm the information. Situations in which confirmation should be requested include obvious or apparent errors on the face of the document or a price unreasonably lower than the price others submitted, or if the price is considerably higher than what is currently paid for this type of services. If the applicant alleges a mistake, the bid or application may be corrected or withdrawn following the conditions set forth by the State of Illinois.

LATE APPLICATIONS/RESPONSES

Late applications will not be opened or considered and will be automatically disqualified, but will be retained by the Department. The Department will notify all applicants whose applications will not be considered because of lateness or non-compliance with application submission requirements.

APPEALS

  1. Only the Merit Based Review Process is subject to appeal. An appeal must be submitted in writing and received within 14 calendar days and must include the appealing party, the grant and reasons for the appeal. The Department will provide an acknowledgement within 14 calendar days of receipt and a response within 60 calendar days.
  2. The decision of the Department is final. Protests must be in writing and will be considered filed when physically received by the Department at the following address:

    Department of Human Services
    Division of Developmental Disabilities
    319 East Madison Street, Suite 2K
    Springfield, IL 62701

  3. Note new address effective 8/15/16: 600 East Ash Street, Building 400, Springfield, IL 62703.

PUBLIC INFORMATION

  1. Some information submitted pursuant to this NOFO is subject to the Illinois Freedom of Information Act. The successful applicant must recognize and accept that any material marked proprietary or confidential that must be made a part of the contract may be considered open for public inspection. Price information submitted by the successful applicants shall be considered public.
  2. For applications that are not selected for funding, only the list of those submitting applications/responses shall be considered public. Any internal documentation used to determine grant selections will not be considered public information.
  3. Applicant scores will NOT be made public. The Department may give applicants feedback about their application upon request and at the discretion of the Department.

PROJECT EVALUATION AND REPORTING REQUIREMENTS

In order to assure accountability at all levels of service provision, the Illinois Department of Human Services is implementing the practice of performance-based contracting with its grantee agencies. The articulation and achievement of measurable outcomes assure that we are carrying out the most effective programming possible.

TRAINING AND TECHNICAL ASSISTANCE

If required, successful applicants must agree to receive consultation and technical assistance from authorized representatives of the Department. Successful applicants and collaborating partners will be required to be in attendance at site visits. Successful applicants may be required to attend regular meetings and training as provided by the Department or a sub-contractor of the Department.

ADDITIONAL INFORMATION

The Department reserves the right to request additional information that could assist the Department with its award decision. Applicants are expected to provide the additional information within a reasonable period of time. Failure to provide the information could result in the rejection of the application.

SECTARIAN ISSUE

Applicant organizations may not expend federal or state funds for sectarian instruction, worship, prayer, or proselytization. If the applicant organization is a faith based or religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the project.

BACKGROUND CHECKS

Background checks are required for all project staff and volunteers who have one-on-one contact with children, youth, vulnerable adults or individuals enrolled in the DD Waivers. Funded projects will be required to have a written protocol on file requiring background checks, as well as evidence of their completion.

CHILD ABUSE/NEGLECT REPORTING MANDATE

Per the Child Abuse and Neglect Reporting Act, adults working with children and youth under the age of 18 years old, vulnerable adults or individuals enrolled in the DD Waivers are mandated reporters for suspected child abuse and neglect. Funded projects must have a written protocol for identifying and reporting suspected incidents of child abuse or neglect.

HIRING AND EMPLOYMENT POLICY

It is the policy of the Department to encourage cultural diversity in the work environment and to promote employment opportunities through its projects. The Department's philosophy is that the projects workforce should appropriately reflect the populations to be served, with special attention given to hiring individuals indigenous to those communities. Consistent with Department policy, whenever a position becomes available, funded projects are encouraged to consider TANF clients for employment, contingent upon their qualifications in the area of education and work experience.

ANTICIPATED ANNOUNCEMENT

It is anticipated an announcement regarding State awards will occur in October 2016.

Award Administration Information

STATE AWARD NOTICES

Following the selection of a grantee, a Notice of State Award (NOSA) will be issued via email to the Authorized Representative on the Uniform Application for State Grant Assistance. A NOSA is not authorization to begin performance.

ADMINISTRATIVE AND NATIONAL POLICY REQUIREMENTS

The NOSA will be distributed by the Department of Human Services prior to the issuance of the Uniform Grant Agreement. Awardees should carefully review the terms and conditions of the award and should be prepared to comply with the Indirect Cost Rate Requirements as applicable.

INDIRECT COST RATE REQUIREMENTS

  1. Federally Negotiated Rate - Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA.
  2. State Negotiated Rate - The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award.
  3. De Minimis Rate - An organization that has never received a Federally Negotiated Rate may elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.

POST ASSISTANCE REQUIREMENTS

Post Assistance Requirements shall be incorporated by reference to the FY 2017 Grant Agreement

Article XII, Maintenance and Accessibility of Records; Monitoring;

Article XIII, Financial Reporting Requirements;

Article XIV, Performance Reporting Requirements;

Article XV, Audit Requirements

G. State Awarding Agency Contact(s)

  1. Questions related to this NOFO should be sent to the contact person listed below.
  2. All email correspondence must be sent using the following subject line:

    17-444-24-0836-05 Mary Hebert

  3. CONTACT PERSON

    Mary Hebert
    Department of Human Services, Division of Developmental Disabilities
    319 East Madison, Suite 2K
    Springfield, IL 62701
    Phone: 217-557-7673
    Fax: 217-782-9535
    TTY: 1-866-376-8446
    Email: mary.hebert@illinois.gov

  4. Note new address effective 8/15/16: 600 East Ash Street, Building 400, Springfield, IL 62703. All other information remains the same.
  5. All email correspondence should be sent to mary.hebert@illinois.gov

H. Other Information, if applicable

  1. This is a program funded for FY 2017.
  2. The Department of Human Services is not obligated to make any State Award as a result of this announcement.
  3. The Department will not reimburse applicants for expenses incurred prior to the complete and final execution of the written contract. If the applicant receives an award letter from the Secretary, then it is reasonable to assume that the Department will be forwarding the applicant a contract. No services can be reimbursed prior to the full and complete execution of the contract and filing with the Illinois Office of the Comptroller.
  1. Uniform Application for State Grant Assistance (pdf)
  2. Uniform Grant Budget Template | Instructions