June 28, 2016 - Redeploy Illinois Oversight Board - Executive Committee

Redeploy Illinois Oversight Board - Executive Committee

Date

Tuesday, June 28, 2016
Time:  3:00p.m. - 5:00p.m.

Location

• Chicago: 401 S Clinton, 1st Floor Training Room
• Springfield: Harris Building - 100 S. Grand Avenue - FCS Video Conference Room

Agenda

1. Call to Order
2. Roll Call
3. Approval of FY17 Redeploy Applications
4. Next Meeting:
   • Tentative - Executive Committee - July 15, 2016 - 9:30a.m.
   • Full RIOB - August 19, 2016 - 9:30a.m.
5. Adjourn

Minutes

1. Call to Order
   The meeting was called to order at 3:10 P.M.
2. Roll Call
   Karrie Rueter, Mary Reynolds, Paula Wolff, Jim McCarter, Anne Studzinski, Janet Ahern, George Timberlake. Staff and Guests: Soreti Teshome (Illinois Justice Project) and Angie Jimenez.
3. Approval of FY17 Redeploy Applications
   Karrie Rueter prepared and distributed documents reporting on and summarizing FY16 & FY17 Redeploy Funding Projections, the status of FY17 applications and the status of programming for existing sites in light of the ongoing state budget impasse. McLean, Lee, Sangamon and Kankakee Counties did not apply for FY17. Karrie said that Tazwell County notified her that they would not be submitting an application for FY17. Peoria County submitted an application for FY17 without Tazwell County. Macon and Union Counties submitted budgets for the amount they received in FY16 rather than the amount they were told they could apply for. Karrie's staff has worked with Peoria and Macon Counties extensively on their applications.
   The Notice of Funding Opportunity (NOFO) contained a short application period which proved to be challenging for applicants. In addition, many sites were submitting applications in response to other NOFOs all within the same time frame. All applications for Redeploy were accepted for the amounts they requested. As we move forward and examine changes in the statutes and policies, the Board will need to go back to the drawing board on many issues including examining base lines. Karrie indicated that these will also likely impact provider budget amounts as well. A member asked if a state budget is passed, what happens to the four sites who did not apply. Karrie said DHS would need to publish another NOFO and encourage them to apply. Karrie said she would expect that all counties except for Lee County might reapply.
   Some applicants for FY17 contracts suspended services in FY16. Board members asked if DHS expects them to start providing services again in FY17 even though they are not receiving funds. Karrie noted that we are not in the best place to enforce requirements if we are not paying them. But, yes, if we have a contract we expect the services to be implemented. A member stated that some of these needed discussions are not very productive absent funding. Three staff from DHS reviewed the applications and scored and ultimately all were approved for funding with two requiring revisions prior to receiving funds. Karrie has recommended to the board that the applications be approved.
   Jim McCarter asked if it is possible to prepare a synopsis of the proposals recommended be approved highlighting any new programming or closures/suspensions of existing programming from FY16 to FY17, Karrie agreed and informed the board that just because nine sites submitted applications, that does not necessarily mean they will sign contracts for FY17. Karrie pointed out that we need a plan to get programs ramped up back to normal because none of the sites are operating at full capacity. Program staff to review program plans, identify training and technical assistance needs and implement a plan to address what those needs are. At this point the program plans are sound, Karrie can share that information with the board.
   Motion: Jim McCarter motioned that based upon recommendations made by Karrie Rueter, the board approve applications for FY17 in the amounts indicated in the Redeploy Funding Projections document effective July 1 or upon funding availability. The Program Plans are subject to review and modification by the board. Paula Wolff seconded the motion.
   Decision: The board approved the motion.
   Karrie said that the board also needs to identify funds to allocate to Youth Network Council. Karrie recommended that Youth Network Council be awarded an amount somewhere between the FY15 & FY16 amounts. In FY16, Youth Network Council did not have enough funds to do what the board was asking of them, including adding a new FTE. Karrie shared a couple of possible options. A member suggested that the language in the contract be modified to include a provision stating that any spending is subject to the board. Karrie said that this is existing contract, and deliverables have been set.
   Motion: George Timberlake motioned that the board approve the Youth Network Council budget for FY17 at $280,000 and to include that all spending/expenditures be approved by the board. The board will review their spending at every board meeting. Jim McCarter seconded the motion.
   Decision: The Board approved the motion. Anne Studzinski abstained.
4. Next Meeting: The next Executive Committee meeting is tentatively scheduled for July 15 at 9:30 a.m. The next RIOB Full Board Meeting is scheduled: August 19, 2016 at 9:30 a.m.
5. Adjourn
   Mary Reynolds made a motion to adjourn. The meeting was adjourned at 4:05 p.m.