Emergency & Transitional Housing Annual Report FY2015

Illinois Department of Human Services

Report to the General Assembly

State Fiscal Year 2015

Illinois Emergency & Transitional Housing Program

State Fiscal Year 2015

PREFACE

The Illinois Department of Human Services (IDHS) Emergency and Transitional Housing Program (ETH)  is compiled for the House and Senate Appropriation Committees of the Illinois General Assembly in accordance with 305 ILCS 5/12-4.5. This report provides historical and current fiscal year information about the Emergency and Transitional Housing Program, and outlines funding by detailing program expenditures, types of services, and number of people served.

This report should not be construed to represent the total homeless population in Illinois. This  report contains data compiled from quarterly reports from organizations funded by the ETH Program.

Introduction

The Illinois Emergency and Transitional Housing (ETH) Program was developed to provide immediate food and shelter to homeless persons and families or persons and families at imminent risk of becoming homeless. The ETH Program was designed to provide meals, beds and supportive services through not-for-profit organizations to homeless individuals and families to assist them to return to self-sufficiency.

Funding for the ETH Program has provided funding for emergency shelters, transitional shelters, voucher programs, food, and an array of supportive services to homeless individuals and families across the state of Illinois. In State Fiscal Year 2015, $8.8 million in funding was allocated to the Emergency and Transitional Housing Program providers.

Program Goal

The goal of the Emergency and Transitional Housing Program is to render immediate and comprehensive shelter services to homeless individuals and families or individuals and families at imminent risk of homelessness. The program provides food, shelter, and supportive services through local not-for-profit agencies. Program deliverables require that:

  • All participants be provided with case management services, counseling services and advocacy services within 5 days of admittance to the program for transitional programs and within 15 days for overnight programs.
  • All participants have access to case management services outside of normal business hours of operation including, but not limited to evening case management service hours.
  • All participants have complete intake and assessment done upon entry into the program. Providers must submit all intake and assessment forms to IDHS annually for approval.
  • All providers have a community outreach plan which includes a detailed description for notifying the community of the program, hours of operation, and admittance / eligibility requirements into the program they administer for IDHS. This plan includes outreach to other community service agencies and the local Family and Community Resource Center (FCRC). IDHS must be advised of any publication and distribution of flyers, printed materials and / or brochures that are part of the IDHS funded program.
  • All providers have a referral process that assists program participants with enrollment into public benefit programs such as TANF, Supplemental Nutrition Assistance Program (SNAP, formerly known as food stamps), ALL Kids, medical assistance, disability assistance, as well as any other resources that address the needs of the program participants.
  • All progress and supportive services for transitional shelter participants be tracked and reported within each participant's case file through the development of an Individual Service Plan that includes at a minimum a record of the participant's supportive services, case management, outcomes, goals, progress notes, and benefit assistance.
  • All providers have the ability to download the IDHS Supplemental Nutrition Assistance Program (SNAP, formerly known as food stamps) application and distribute to all eligible households.
  • All providers have a written agreement or memorandum of understanding for referrals with other social service providers. The agreement or memorandum of understanding includes at a minimum; the type of services to be provided, the referral process of each agency, and follow-up actions.
  • All providers accurately report outcomes and submit quarterly reports to IDHS utilizing the Emergency and Transitional Housing web-based reporting system.
  • All providers report the following information in the annual Funding Plan:
  1. an unduplicated number of projected participants to be served in the fiscal year;
  2. an unduplicated number of projected households to be served in the fiscal year;
  3. the projected nights of shelter to be provided during the fiscal year; and
  4. the projected number of meals to be provided, served, purchased, or vouchered during the fiscal year.

Administration

The IDHS Division of Human Capital Development, Bureau of Homeless Services and Supportive Housing administer the state funded ETH Program. Program staff perform all administrative and program management functions that includes, but is not limited to, the implementation of funding plans, contracting, program payments, and program monitoring. The ETH program deliverables are verified by IDHS staff through on-site field monitoring.

Funding

The General Revenue Fund (GRF) allocation for the ETH Program provides food, shelter and supportive services to homeless individuals and families throughout the state. The allocation is divided between Chicago (54%) and the balance of the state (46%).

The public and not-for-profit organizations that participate in the ETH Program must provide shelter and supportive services and match at least 25% of the program costs from other sources. Fifty percent of the match must be cash. The other fifty percent may be cash and/or in-kind services, including volunteer services, or the value of the property.

Included in the ETH appropriation are funds allocated for technical assistance. The Illinois Association of Community Action Agencies provides monthly information to homeless agencies across the state regarding legislative and programmatic changes, public and private funding opportunities, and changes in federally funded homeless programs.

Reporting

In Fiscal Year 2009 the Department made significant improvements to the ETH Program by developing a web-based quarterly reporting system. In an attempt to capture the maximum amount of available data, the Department designed a reporting system compatible with the U.S. Department of Housing and Urban Development homeless program reporting formats. The Department also added data elements to the reporting system to provide statistical information regarding homeless children.

Fiscal Reporting: Fiscal compliance, program activity, and program monitoring are employed by IDHS staff to ensure the effective administration of the ETH Program. Upon execution of the ETH contract, all agencies are required to report expenditures quarterly utilizing a web-based reporting system.

Service Reporting: client activity is also reported quarterly on the IDHS web-based reporting system. The number of participants served, characteristics, services, causes of homelessness, special needs, and household types are just some of the data elements collected.

Program Services

Shelter programs funded by the ETH Program include:

  • Overnight / Emergency Shelters that provide emergency sleeping accommodations for 12 or fewer hours that serves at least one meal and provides supportive services;
  • Voucher Programs that provide emergency shelter on a per diem basis at a nearby hotel or motel when other overnight shelter is not available and also provides supportive services and may provide food;
  • Transitional Shelters that provide shelter, food and supportive services for up to 24 months.

While the majority of the ETH funding provides for food and shelter, all organizations must also provide supportive services to receive funding from the ETH Program.

The supportive services provided by the ETH Program assist homeless individuals and families return to self-sufficiency. The eligible supportive services include:

Advocacy - Intervening on behalf of program participants to assist in the receipt and use of support services.

Alcohol Abuse Services - Providing or arranging services for participants to attend AA (Alcoholics Anonymous) or other programs that address alcohol abuse issues.

Case Management - Coordinating the acquisition, delivery and use of supportive services. Case management must include individual assessments that are used to develop individual service plans.

Child Care - Providing or arranging child care services.

Children's Services - Providing or arranging services for child-specific services, such as child abuse counseling or preschool programs.

Counseling - Providing or arranging for individual or group counseling to alleviate physical abuse, mental health issues, substance abuse, and/or familial obstacles that are preventing a return to self-sufficiency.

Domestic Violence - Providing or arranging services for victims of domestic violence.

Education - Providing or arranging services for participants to complete a course of study leading to a diploma or specific skill certificate.

Employment Services - Providing or arranging services for participants to complete job preparation and/or to secure job interviews or employment. This may include acquiring special tools or clothing to perform the job in which the participant is placed or receiving training.

English as a Second Language - English language services available to persons who seek to improve Language their English language skills.

Follow Up - Assessing the need and providing additional services upon completion of, and discharge from the Emergency and Transitional Housing Program.

Health/Dental Services - Providing or arranging services for participants and assuring use of needed medical and dental services.

HIV/AIDS Related Services - Supportive services related to the needs of participants diagnosed with HIV/AIDS.

Housing Location / Inspection - Locating and/or the initial inspection of rental property on behalf of Inspection participants to ensure that the housing is decent and adequate for the household and meets the general health and safety standards prior to tenant occupancy.

Legal Service Referral - Referrals to any legal services which may be needed by participants.

Mental Health Services - Providing or arranging services that address serious mental health issues that can not be resolved through regular counseling services.

Outreach - Locating and contacting homeless individuals or families in the community and inform them of available services.

Substance Abuse Services - Providing or arranging services for participants to attend NA (Narcotics Anonymous) or other programs that address substance abuse issues.

Transportation - Transporting or purchasing services, such as bus tokens or taxi fares for participants to obtain medical care, public assistance, education, training and other services not provided on site.

Fiscal Year End Program Data

The following statistics were downloaded directly from the Department's ETH web-based reporting system. All of the following program data was compiled from the quarterly reports submitted by the ETH providers.
Number of Homeless Persons

Listed below is the total number of adults and children under the age of 18 that utilized ETH during the fiscal year.

Population Number
Adults 26,495
Children Under Age 18 10,384
Total 36,879


Number of Homeless Households

Population Number
Single Male 13,753
Single Female 6,065
Couple No Children 251
Couple with Children 757
Male with Children 181
Female with Children 4,295
Total Unduplicated Households 25,302

Prior Living Situation

The ETH participants reported sleeping in the following places in the week prior to entering the program.

Prior Living Situation Adults Children Under Age 18
Non-Housing (street, park, car, bus station, etc.) 4,053 418
Emergency Shelter 5,607 2,622
Transitional Housing for Homeless Persons 548 343
Permanent Housing 395 183
Psychiatric Facility 235 0
Substance Abuse Treatment Facility 476 24
Hospital 489 24
Jail/Prison 978 9
Domestic Violence Situation 769 806
Living with Relatives/ Friends 8,654 3,966
Rental Housing/ Eviction 2,576 1,314
Disaster/ Fire 124 84
Condemned Housing 117 78
Other 1,474 512
TOTAL 26,495 10,383


Other Shelters

This section provides the number of participants that used "other" shelters in the year prior to entering the Emergency and Transitional Housing Program. If no shelters were utilized during the prior year, the number of these participants were reported in the "None" category.

Number of Shelters Adults Children Under Age 18
None 15,250 5,972
1 6,970 2,721
2 2,687 1,238
3 910 281
4 335 103
5 or more 343 68
TOTAL 26,495 10,383

Age and Gender

This section describes the age and gender of all participants that entered the program during the fiscal year.

Age of Adults Males Females
62 and over 919 329
51 to 61 3,717 1,595
31 to 50 5,914 4,578
18 to 39 4,396 4,828
Emancipated Minor or Unaccompanied Youth * 108 110
Age - Children Males Females
13 to 17 672 784
6 to 12 1,813 1,871
1 to 5 2,163 2,090
Under 1 510 464

Total Adults is 26,494
Total Children is 10,367


Age and Gender of Reunited Family Members or Newborns

The age and gender of newborns, other family members, emancipated minors, or unaccompanied youth

reunited with a participant that entered the ETH program during the fiscal year is provided in this section.

Age of Adults Males Females
62 and over 0 0
51 to 61 0 0
31 to 50 0 0
18 to 30 0 1
Emancipated Minor or Unaccompanied Youth* 0 0
Age of Children Males Females
13-17 0 1
6-12 1 0
1-5 0 1
Under 1 9 4

Total Adults reunited with their families is 1.
Total Children reunited with their families is 16.
*Emancipated or Unaccompanied Youth are defined as:  emancipated minors, unaccompanied youth, married youth and/or youth with a child.

Ethnicity

This section provides the ethnicity of the ETH participants entering the program within the fiscal year.

Ethnicity Adults Children Under Age 18
Hispanic or Latino 2,825 1,322
Non-Hispanic or Latino 23,670 9,061
Total 26,495 10,383
Race

This section provides the race of participants entering the ETH Program during the fiscal year.

Race Adults Children Under Age 18
American Indian/Alaskan Native 128 29
Asian 148 22
Black/African American 14,526 7,241
Native Hawaiian/Other Pacific Islander 53 10
White 10,034 2,030
American Indian/Alaskan Native and White 43 21
Asian and White 29 15
Black/African American and White 336 420
American Indian/Alaskan Native and Black/African American 108 76
Other * 1,090 519
TOTAL 26,495 10,383

* The "Other" category exists for participants that do not declare themselves in any of the given categories.

Special Needs
This section provides information regarding the types of special needs declared by the ETH program participants upon entering the program. (A participant may have multiple special needs.)

Special Need/ Conditions Adults Children Under Age 18
Substance Abuse (SA) 3,952 154
Alcohol Abuse (AA) 3,547 144
Mental Illness (MI) 6,243 270
Developmental Disability (DD) 1,090 181
Physical Disability (PD) 2,966 87
HIV and/ or AIDS (HIV) 621 7
Chronic Medical Health Problem 3,033 235
Domestic Violence 2,626 1,105
Unaccompanied Youth 409 16
Pregnant/ Parenting Teen 494 37
Ex-Offenders 2,607 69
Other 285 88
Total 27,873 2,393


Disabling Condition
The total number of program participants declaring a disabling condition upon entry into the program is 7,666.
The definition of a disabling condition is:

  1. A disability as defined in Section 223 of the Social Security Act;
  2. A physical, mental, or emotional impairment which is expected to be of a long continued and indefinite duration; substantially impedes an individual's ability to live independently, and of such a nature that such ability could be more suitable housing conditions;
  3. A developmental disability as defined in section 102 of the Developmental Disabilities Assistance and Bill of Rights Act;
  4. The disease of acquired immunodeficiency syndrome or any conditions arising from the etiological agency for acquired immunodeficiency syndrome; or
  5. A diagnosable substance abuse disorder.


Veterans

The number of participants that declared themselves as a veteran* that participated in the ETH Program is 1,375.

* A veteran is anyone who has ever been on active military status.


Cash Income
This section provides monthly cash income levels for all ETH program participants entering the program and the income status of program participants when exiting the program.

Income of those Entering the Program Adults Children Under 18
No Income 16,323 9,033
$1 to 150 646 114
$151 to 250 740 150
$251 to 500 1,751 413
$501 to 1000 4,664 462
$1001 to 1500 1,409 139
$1501 to 2000 578 51
$2001 plus 384 21
Total 26,495 10,383


Income of those Exiting the Program Adults Children Under 18
No Income 9,817 6,764
$1 to 150 453 103
$151 to 250 501 91
$251 to 500 1,373 362
$501 to 1000 3,848 437
$1001 to 1500 1,351 164
$1501 to 2000 530 87
$2001 plus 355 37
Total 18,228 8,045


Sources of Cash Income
The sources of cash income for all participants entering the ETH program are provided in this section.  Participants may have multiple sources of cash income.

Income Source of those Entering the Program Adults Children Under 18
AABD 16 0
Alimony/Spousal Support 120 32
Child Support (or DCFS Grant) 467 267
Employment and Training 148 12
Employment Income 4,477 412
Pension/Retirement 242 4
Private Disability Insurance 78 2
Social Security 513 24
SSDI 1,588 87
SSI 2,450 328
Targeted Work Initiative 15 8
Temp. Asst. Needy Families (TANF) 1,207 534
Transitional/GA/Earnfare 144 0
Unemployment Benefits 420 43
Veterans Benefits 375 0
Work First/Work Pays 2 0
Worker's Compensation 103 2
Total 12,365 1,755
Income Source of those Exiting the Program Adults Children Under 18
AABD 5 5
Alimony/ Spousal Support 107 19
Child Support (or DCFS Grant) 358 189
Employment and Training 141 18
Employment Income 4,087 644
Pension/ Retirement 169 0
Private Disability Insurance 73 0
Social Security 350 23
SSDI 1,286 60
SSI 2,040 248
Targeted Work Initiative 7 0
Temp. Asst. Needy Families (TANF) 948 455
Transitional/GA/Earnfare 125 17
Unemployment Benefits 274 30
Veterans Benefits 158 0
Work First/Work Pays 4 0
Worker's Compensation 86 2
Total 10,218 1,710


Non-Cash Benefits
The non-cash benefits for all participants entering the program are provided in this section, as well as the non-cash benefits for all participants exiting the program during the fiscal year.

Source of Benefits of those Entering the Program Adults Children Under 18
All Kids 757 1,929
Child Care Assistance 128 117
Emergency Food Assistance 4,143 1,377
LIHEAP 132 88
Teen Parent Program 38 26
WIC 756 812
Medical Card 8,769 4,976
Other 1,078 141
Total 15,801 9,466
Source of Benefits of those Exiting the Program Adults Children Under 18
All Kids 525 1,448
Child Care Assistance 94 78
Emergency Food Assistance 3,153 1,355
LIHEAP 146 60
Teen Parent Program 30 23
WIC 530 501
Medical Card 7,899 4,107
Other 982 122
Total 13,359 7,694


Supplemental Nutrition Assistance Program / SNAP
(formerly known as Food Stamps)

This section provides an unduplicated number of households entering the program during the fiscal year that were either currently enrolled, agency enrolled or ineligible for the program.

Number of Participants Receiving SNAP
Enrolled Prior to Entering 14,079
Enrolled After Entering 8,887
Ineligible 2,336
Total Households 25,302


Shelter Nights and Meals

The total number of shelter nights and meals served to all program participants during the fiscal year is provided in this section.
Shelter Nights

Population Overnight Shelter Voucher Shelter Transitional Shelter
Male Adults 789,571 2,991 64,281
Male Children 253,186 3,549 108,860
Female Adults 504,799 4,799 166,979
Female Children 257,090 2,989 111,673
Total 1,804,646 14,328 451,793
Grand Total Shelter Nights is 2,270,767.
Shelter Meals
Shelter Meals Overnight Shelter Voucher Shelter Transitional Shelter

Meals Served/purchased/

or Vouchered for All Participants

3,380,032 7,061 421,028

Grand Total Shelter Meals is 3,808,121.


Supportive Services

The supportive services provided to all program participants during the fiscal year is represented in this section. (Advocacy, Case Management, and Counseling are required supportive services.)

Supportive Services Adults Children
Advocacy 104,601 89,779
Case Management 277,729 30,068
Counseling - Financial 60,559 1,713
Counseling - Life Skills 153,195 25,004
Other Counseling Services 79,717 17,134
Alcohol Abuse Services 29,065 66
Child Care 6,367 7,685
Children's Services 8,596 19,185
Domestic Violence 3,845 1,348
Education 30,827 9,623
Employment Services 70,310 1,647
English as a Second Language 2,087 314
Follow-Up Services 60,074 6,595
Health/ Dental Services 29,521 2,194
HIV/ AIDS Related Services 10,137 0
Housing Location/Inspection 35,129 3,402
Mental Health Services 19,534 1,026
Legal Service Referrals 6,715 568
Outreach 28,940 4,067
Substance Abuse Services 34,141 62
Transportation 140,624 16,554
Other 83,473 12,583
Total 1,275,186 250,617
Grand total of Supportive Services is 1,525,803.
Length of Stay

This section provides information regarding the length of time participants spent in the Emergency and Transitional Housing Program before leaving.

Time Period Adults Children Under Age 18
Less than 1 month 8,654 3,483
1 to 2 months 3,658 1,507
3 to 6 months 3,982 2,056
7 to 12 months 1,463 670
13 to 24 months 337 256
25 months to 3 years 101 68
4 to 5 years 25 4
6 to 7 years 8 1
8 to 10 years 0 0
10 years and up 0 0
Total 18,228 8,045

Reason for Departure

Upon departing from the Emergency and Transitional Housing Program, the following reasons were cited for all program participants during the fiscal year.

Reason for Departure Adults Children Under Age 18
Left for housing opportunity before completing program 2,315 923
Completed Program 4,396 2,608
Non-payment of rent/occupancy charge 45 9
Non-compliance with project 1.562 683
Criminal activity/destruction of property/violence 323 123
Reached maximum time allowed in project 1,035 617
Needs could not be met by project 242 42
Disagreement with rules/persons 622 218
Death 17 0
Voucher funds exhausted 41 18
Voluntary Departure 3,849 1,877
Unknown/disappeared 3,015 672
Other 766 255
Total 18,228 8,045

* Transitional shelter programs are allowed to charge up to 30% of participant income for rent.

Destination

This section provides the destination of the participants who exited the program during the fiscal year and were not expected to return.

Permanent Housing Destination Adults Children Under Age 18
Rental house or apartment (non-subsidized) 2,382 1,243
Public Housing 247 167
Section 8 90 106
Shelter Plus Care 52 11
HOME subsidized house or apartment 180 67
Other subsidized house of apartment 665 388
Home Ownership 43 11
Moved in with family or friends 2,006 1,302
Transitional Housing Destination (24 Months or Less) Adults Children Under age 18
Transitional Opportunity 566 359
Moved in with family or friends 1,549 766
Institutional Destination Adults Children Under age 18
Psychiatric hospital 87 13
Inpatient alcohol or other drug treatment facility 258 13
Jail/prison 139 12
Other Emergency Shelter Destination Adults Children Under age 18
Emergency Shelter 774 340
Other supportive housing 154 60
Places not meant for human habitation (e.g. street) 187 5
Other 982 286
Unknown Destination Adults Children Under age 18
Unknown 7,867 2,896
Destination Totals Adults Children Under age 18
Grand Total 18,228 8,045

Reason for Turnaway

This section provides information regarding the reason participants were turned away from the Emergency and Transitional Housing Program during the fiscal year.

Reason for Turnaway Adults Children Under Age 18
No Vacancy 18,360 15,374
No Voucher Funds 160 58
Inappropriate for shelter 9,591 2,293
Refused to accept rules 1,320 200
Found other housing 1,008 564
Total 30,439 18,489

Turnaway Referral

This section represents a duplicated count of the referrals  made to program participants for other social services that were turned away from the Emergency and Transitional Housing Program.  There were 27,787 participants turned away during the fiscal year.

Primary Language

The Department is attempting to identify the total number of program participants that could not speak or read English. A duplicated count of the primary language for these program participants is provided in this section.

Category Number of Adults Number of Children
Albanian 0 0
Arabic 10 8
Bosnian 0 0
Bulgarian 2 6
Chinese 5 0
French 24 7
Gujarati 0 0
Hindi 1 0
Khmer 0 0
Korean 1 0
Lithuanian 0 0
Mandingo 0 0
Polish 28 0
Romanian 1 0
Russian 7 3
Spanish 565 109
Ukrainian 2 3
Urdu 3 2
Uzbek 0 0
Vietnamese 3 0
Other - Asian 8 1
Other - African 14 8
Other - Central and South American 3 3
Other - European 1 0
Other - India 0 0
Other 29 2
Total 707 152