March 9, 2016 Planning and Grants Committee Meeting


Illinois Juvenile Justice Commission Planning and Grants Members and Staff. The public is welcome to attend.


March 9, 2016, 9:00 a.m. to 11:00 a.m.


  • 401 S Clinton
    7th Floor
    Chicago, IL
  • 815 E Monroe
    Springfield, IL
  • Call In: 888-494-4032 Code: 5329547331#


  1. Call to Order
  2. Roll Call
  3. Approval of Minutes
    • February 10, 2016
  4. Fiscal Updates
  5. Juvenile Officers Association
  6. JJC Application Review
  7. JMIS Upgrades
  8. Review of SFY16 System Improvement Grants
  9. New Business
  10. Public Comment
  11. Adjournment


  1. Call to Order
    The meeting was called to order at 9:10am.
  2. Roll Call
    Chairperson Lisa Jacobs and IJJC Chairman George Timberlake. Commissioners: George Hill, Esther Franco-Payne and Rick Velasquez. Quorum present. Guests: Susan Witkin, Tony Jacobson and Wendell Russell-Juvenile Officers Association. Staff: Karima Douglas, Ron Smith and Grace Hong Duffin.
  3. Approval of Minutes
    February 10, 2016: Commissioner Velasquez motioned to approve the minutes. Commissioner Hill seconded the motion, minutes approved.
  4. Juvenile Officers Association
    Representatives from the Juvenile Officers Association (JOA) Tony Jacobson and Wendell Russell presented on plans for the upcoming JOA conference in June in an effort to secure grant funding from the Commission. Chairperson Jacobs gave a brief financial overview of decreasing federal funding and that the Commission would have to ensure that if the Conference is funded by the Commission the substance of the conference would have to be in line with Commission priorities. Mr. Jacobson explained that the JOA shared many of the same goals as the IJJC. Its membership is about 95% police officers and the conference would be a great avenue for the Commission to have an audience with the state's law enforcement. Opportunities for the Commission to be involved in the conference are by asking members for better arrest data, learning more about training plans, participating in the legal update workshop and asking JOA membership to participate in local juvenile justice councils. Commissioner Hill motioned to approve funding the JOA Conference up to $10,000 with Commission participation. Chairperson Jacobs seconded the motion. All in favor, motion passed. Commissioner Franco-Payne suggested the Commission begin working with the JOA leadership on planning next year's conference within the next few weeks. Karima Douglas will send out information about the JOA conference through the IJJC list serve.
  5. JJC Application Review
    Chairperson Jacobs gave a general update from the workgroup that reviewed SFY17 applications, on Friday-March 4th. Karima Douglas provided a grid detailing the notes and recommendations coming out of that workgroup. The Committee then discussed in detail the merits of the applications needing further review- 4th Circuit, St. Clair, Second Circuit and Cook County. Commissioner Franco-Payne suggested that the Commission have a broad discussion about expectations and deliverables related to our core priority areas. That discussion can help guide how the Commission determines success of its grantees. The committee made no formal recommendations to the Commission but instead will document the pros and cons of each application for a more in depth discussion at the upcoming IJJC meeting scheduled for March 16, 2016. Chairperson Jacobs and Karima Douglas will work together to update the application review grid to make it more beneficial for making final funding decisions.
  6. JMIS Upgrades
    Chairperson Jacobs announced that JMIS will soon be out of date and the Commission should proactively work towards upgrades. Susan Witkin is working with a university contractor to price out the cost of upgrading the system. Basic upgrades will cost between $28,000 and $30,000. More substantive changes will cost up to $45,000. After some discussion around the merits of basic upgrades and enhancements, Commissioner Hill motioned to recommend approval of up to $45,000 to fund upgrades and enhancements of the JMIS system in FY17. Commissioner Velasquez seconded the motion. All in favor, motion passed.

    The discussion continued to the topic of moving away from paper submissions from local lock-ups to a web-based system for compliance monitoring. Commissioner Franco-Payne suggested surveying the lockups so that the Commission is assured a web-based system would be useful and beneficial to its primary consumers. Karima Douglas will work with the compliance monitoring team to develop and distribute the surveys and report back. Commissioner Velasquez motioned to allocate up to $15,000 for the development of the electronic system. Motion seconded by Commissioner Franco-Payne. Motion carried.
  7. Review of SFY16 System Improvement Grants
    The review of SFY16 System Improvement grants was tabled for a later meeting.
  8. New Business
    None noted.
  9. Public Comment
    None noted.
  10. Adjournment
    Chairperson Jacobs motioned to adjourn. Commissioner Hill seconded the motion. Meeting adjourned at 11:47am.