February 20, 2015 - Child Care Payment Update

Here is the latest information from the IDHS Child Care Information line. (217) 524-9041. To find out when your payment was entered, you usually can use 800-804-3833. That number is supposed to tell of entered payments the working day after entry, approval of a payment the working day following the approval, and generally will tell about issue of a payment two working days after the issue. Unfortunately, 800-804-3833 for some callers, has not been working well lately. Later in this call we will give you some web site information that you can use to see approved and issued payments. Licensed providers must enter the IVR case numbers to hear information on their payments. Please refer to the most recent child care certificate or other child care case information for the IVR number.

If you have a question regarding a redetermination, approval, address change, certificate needed, the number of days entered in for a payment, and many other questions, you will need to contact your child care office that takes care of your case. Also, contact the child care office that handles the case for any payment that was issued but was not received, or for those returned undeliverable to The Office of the Comptroller.

Regarding payments entered in February, The Child Care Assistance Program will continue to operate with federal funding only. In the past, DHS has combined Federal and State funds in order to pay the monthly bills for child care services; however, this is no longer possible as only Federal funds remain. With the Federal funding for February became available last week. On February 19th, DHS approved MOST of the remaining payments entered on February 1ST AND February 2nd, along with MOST payments entered on February 3rd, and many (not all) payments entered on February 4th. On February 20th, DHS should approve MOST payments entered on February 4th not already approved, and MANY (not all) payments entered on February 5th. We note MOST on the approval of enterd payments because some payments require extra technical work to process the payments, or there might be an issue with the provider information which can cause delays on the approval of the payments.

At this point, DHS is currently out of funding for this month. Without any new funding, most payments waiting to be approved after February 20th, won't start to be approved until mid-March when our normal Federal funding becomes available. We sincerely regret the hardship this lack of funding may cause.

On February 19th, The Office of the Comptroller issued payments that were approved by DHS on February 18th. As payments become approved by DHS, the payments should be issued within one to three working days after the approval dates. Payments are issued by The Office of the Comptroller at night. For providers paid a paper check, those are mailed the working day after being issued. For providers paid by direct deposit and debit card, those payments are in accounts two working days after being issued.

The child care payment process is 3 Steps. Your payment is entered into the child care system, when funding is available, and the system has no errors the payment is approved by DHS. After the payment is approved, generally the payment will be issued by The Office of the Comptroller 1-3 working days after the approval.

To follow payments via the internet, you can see approved payments at: www.dhs.state.il.us

  • Go to tab: FOR PROVIDERS
  • Click on: Payments
  • Click on: Provider Payment Inquiry
  • Enter: SS# or FEIN
  • Click on: Submit
  • CVR date is the approved date
  • Correct issue date will appear two working days after being issued

To see if a payment has been issued by the Office of the Comptroller use: illinoiscomptroller.gov

  • Go to Financial Inquiries (tab at top of the page)
  • Click on Vendor Payments
  • Enter SS# or FEIN
  • For the next two pages click on the Gray Boxes at bottom of page (Payments and Find Warrants)
  • Most recent issued payment will be listed at top of the page.

We hope this information helps you answer some of your questions. Again, regret the issues the lack of funding may cause. This message should be updated again in within a week, or earlier if new information becomes available.

Thank You!