Table of Contents
- 19.1 WISEWOMAN OVERVIEW
- 19.2 WISEWOMAN PROGRAM SCREEN FLOW
- 19.2.1 WISEWOMAN PROGRAM SCREEN FLOW - NEW PARTICIPANT
- 19.2.2 WISEWOMAN PROGRAM SCREEN FLOW - ESTABLISHED PARTICIPANT
- 19.2.3 WISEWOMAN PROGRAM SCREEN FLOW - INTEGRATED OFFICE VISIT - INITIAL OFFICE VISIT/RESCREEN
- 19.2.4 WISEWOMAN PROGRAM SCREEN FLOW - HEALTHY LIFESTYLE ASSESSMENT
- 19.2.5 WISEWOMAN PROGRAM SCREEN FLOW - INTERVENTION INFORMATION
- 19.2.6 WISEWOMAN PROGRAM SCREEN FLOW - FOLLOW-UP PHASE INFORMATION
19.1 WISEWOMAN OVERVIEW
The Illinois WISEWOMAN Program is a cardiovascular disease (CVD) risk factor screening, intervention and evaluation study for low-income women aged 35, who participate in the Illinois Breast and Cervical Cancer Program (IBCCP) at existing local program sites. The Illinois WISEWOMAN Program is a collaborative effort between the Centers for Disease Control and Prevention (CDC), the Illinois Department of Public Health-Office of Women's Health (IDPH-OWH), the University of Illinois at Chicago (UIC), and The Cooper Institute of Dallas, Texas (CI).
The primary aim of the Illinois WISEWOMAN Program is to improve the cardiovascular health of women between the ages of 40 to 64, in the Illinois Breast and Cervical Cancer Program population using a nutrition and physical activity intervention. The cardiovascular risk profile of women in the intervention group will be compared to the cardiovascular risk profile of women in the control group. All Illinois WISEWOMAN Program participants will receive a baseline screening consisting of total lipid profile, blood glucose, blood pressure, height, weight, waist circumference, resting pulse, dietary intake, and physical activity level. These parameters will be measured again at post intervention, twelve months and two years. Both groups will also receive educational pamphlets about cardiovascular disease, and nutrition and physical activity. In addition to the educational pamphlets, women in the intervention group will participate in a thirteen-week long program with one orientation session and twelve weekly sessions on nutrition and physical activity, which are approximately one and a half hour in length.
19.2 WISEWOMAN PROGRAM SCREEN FLOW
19.2.1 WISEWOMAN PROGRAM SCREEN FLOW - NEW PARTICIPANT
Please refer to the "Cornerstone WISEWOMAN (WW) Screen Flows" displayed in Appendix A.
The following is information about entry of data into Cornerstone for the intake of a participant in the Illinois WISEWOMAN Program (WW).
SEQUENCE OF SCREENS
When fast path keys are not available at the bottom of the screen, easy access to various screens are available by pressing the CTRL and F9 keys simultaneously. Please refer to Chapter 2 "System Environment" under "2.4.3 Other Features" for more information.
PARTICIPANT LOOK-UP (PA01)
Prior to registration into Cornerstone, the Participant Look-Up is used to verify the existence of a participant ID number by searching the Master Index to find a participant who may have previously been enrolled in Cornerstone.
The screen is used to copy minimal demographic information on a participant who is already enrolled in Cornerstone to the local computer files. A "copy-in" of this data is necessary prior to performing a shared data Wide Area Network (WAN) Look-Up.
Use of the Participant Look-Up reduces duplicate entry of participants. For this reason, the Participant Look-Up must be performed before a new participant can be enrolled into Cornerstone.
Please refer to Chapter 3 "Participant Screens" under "3.1 Participant Look-Up (PA01)" for more information.
For information about resolving duplicate participants in Cornerstone, please refer to Chapter 3 "Participant Screens" under "3.21 Participant Duplicate Browse (PA21)."
PARTICIPANT ENROLLMENT (PA03) - add/edit Address as needed
This screen is used to enroll a new participant into Cornerstone and to capture demographic information for a new or existing participant. Since an Illinois WISEWOMAN Program participant must already be active in the Illinois Breast and Cervical Cancer Program (IBCCP), this screen is used to view and update demographic information.
The Participant Enrollment Screen (PA03) is completed only once for each participant participating in Cornerstone programs, but can be edited thereafter. participants may be made active in several programs from the same enrollment record.
The processing within this screen includes checking for duplicate enrollment; assigning a unique, permanent statewide participant ID number (when enrolling a participant for the first time in Cornerstone); assessing potential eligibility for Cornerstone programs; and recording a participant's date of death.
The user has the option to select a Wide Area Network (WAN) Look-Up on this screen by pressing the F2 shared data key. This will copy-in and add to the local data any additional information found in at the statewide search of the participant Look-Up function. From this screen, the "Address" pop-up window is used to record address and telephone information by pressing F9 .
Please refer to Chapter 3 "Participant Screens" under "3.03 Participant Enrollment (PA03)" for more information.
PROGRAM INFORMATION (PA15)
The Program Information (PA15) screen must be completed for every program in which the participant will be participating. This screen is completed in order to determine eligibility for the program.
The Illinois WISEWOMAN Program uses the Program Information (PA15) screen to record the participant's randomization status and her overall status in the program. Participants are enrolled in the Illinois WISEWOMAN Program by selecting the Program Code "WW". The "Category" field is used to track the participant's randomization status. Select the only option, the "IWP - Illinois Wisewoman Program" code. Following the completion of this screen, the participant will be made active in the program.
Note: The participant must have an active PA15 record for the BCCP program and have a Category Code of "A - CDC Eligible" before an IWP record can be saved.
Please refer to Chapter 12 "Program Information Screen (PA15) for All Programs" under "12.1 General Information and Enrollment" for more information.
WISEWOMAN INFORMATION (AS04)
This screen is used to record all Wisewoman information for a participant. Enter the Integrated Office Visit Date, select the Service Type (WWIS or WWRS) and enter the Next Screening Date. The Next Screening Date should be entered as a year and a day from the Integrated Office Visit.
Under the IWP Screening Tab, enter participant's Height, Weight, 1st and 2nd Blood Pressure, the Date of the Lab Visit, whether or not the participant fasted for 9 hours, the Blood Lipid Panel, the participant's results and, if necessary, the diagnostic work-up information. If a referral is needed, please enter "Y - Yes" in Referred for DX Office Visit and the date in the Date of the DX Office Visit field.
Under the Health History Tab, enter participant's answers to health history questions.
CASELOAD REASSIGNMENT (AD17)
This screen is used by an administrator (supervisor) to assign newly enrolled (unassigned) participants who have a program record in the Illinois WISEWOMAN Program to a case manager.
This screen is used to change a participant's case manager, and is also used to display a case manager's current caseload. Reassignment of a case manager's entire caseload to another case manager may be accomplished on this screen. Groups (families) can easily be assigned to the same case manager as well.
Please refer to Chapter 9 "Administrative Screens" under "9.17 Caseload Reassignment (AD17)" for more information.
19.2.2 WISEWOMAN PROGRAM SCREEN FLOW - ESTABLISHED PARTICIPANT
Please refer to the "Cornerstone WISEWOMAN (WW) Screen Flows" displayed in Appendix A.
The following information is about data entry into Cornerstone for an established participant in the Illinois WISEWOMAN Program (WW).
SEQUENCE OF SCREENS
When fast path keys are not available at the bottom of the screen, easy access to various screens is available by pressing the CTRL and F9 keys simultaneously. Please refer to Chapter 2 "System Environment" under "2.4.3 Other Features" for more information.
PARTICIPANT LOOK-UP (PA01)
Prior to registration into Cornerstone, the Participant Look-Up is used to verify the existence of a participant ID number by searching the Master Index to find a participant who may have previously been enrolled in Cornerstone.
The screen is used to copy minimal demographic information on a participant who is already enrolled in Cornerstone to the local computer files. A "copy-in" of this data is necessary prior to performing a shared data Wide Area Network (WAN) Look-Up.
Use of the Participant Look-Up reduces duplicate entry of participants. For this reason, the Participant Look-Up must be performed before a new participant can be enrolled into Cornerstone.
Please refer to Chapter 3 "Participant Screens" under "3.1 Participant Look-Up (PA01)" for more information.
For information about resolving duplicate participants in Cornerstone, please refer to Chapter 3 "Participant Screens" under "3.21 Participant Duplicate Browse (PA21)."
PARTICIPANT ENROLLMENT (PA03) - add/edit Address as needed
This screen is used to enroll a new participant into Cornerstone and to capture demographic information for a new or existing participant. Since an Illinois WISEWOMAN Program participant must already be active in the Illinois Breast and Cervical Cancer Program (IBCCP), this screen is used to view and update demographic information.
The Participant Enrollment Screen (PA03) is completed only once for each participant participating in Cornerstone programs, but can be edited thereafter. participants may be made active in several programs from the same enrollment record.
The processing within this screen includes checking for duplicate enrollment; assigning a unique, permanent statewide participant ID number (when enrolling a participant for the first time in Cornerstone); assessing potential eligibility for Cornerstone programs; and recording a participant's date of death.
The user has the option to select a Wide Area Network (WAN) Look-Up on this screen by pressing the F2 shared data key. This will copy-in and add to the local data any additional information found in at the statewide search of the participant Look-Up function. From this screen, the "Address" pop-up window is used to record address and telephone information by pressing F9 .
Please refer to Chapter 3 "Participant Screens" under "3.3 Participant Enrollment (PA03)" for more information.
PARTICIPANT PROGRAM (PA15)
The Program Information (PA15) screen must be completed for every program in which the participant will be participating. This screen is completed in order to determine eligibility for the program.
The Illinois WISEWOMAN Program uses the Program Information (PA15) screen to record the participant's randomization status and her overall status in the program. Participants are enrolled in the Illinois WISEWOMAN Program by selecting the Program Code "WW". The "Category" field is used to track the participant's randomization status. Select the only option, the "IWP - Illinois Wisewoman Program" code. Following the completion of this screen, the participant will be made active in the program.
Note: The participant must have an active PA15 record for the BCCP program and have a Category Code of "A - CDC Eligible" before an IWP record can be saved.
Please refer to Chapter 12 "Program Information Screen (PA15) for All Programs" under "12.1 General Information and Enrollment" for more information.
WISEWOMAN INFORMATION (AS04)
This screen is used to record all Wisewoman information for a participant. Enter the Integrated Office Visit Date, select the Service Type (WWIS or WWRS) and enter the Next Screening Date. The Next Screening Date should be entered as a year and a day from the Integrated Office Visit.
Under the IWP Screening Tab, enter participant's Height, Weight, 1st and 2nd Blood Pressure, the Date of the Lab Visit, whether or not the participant fasted for 9 hours, the Blood Lipid Panel, the participant's results and, if necessary, the diagnostic work-up information. If a referral is needed, please enter "Y - Yes" in Referred for DX Office Visit and the date in the Date of the DX Office Visit field.
Under the Health History Tab, enter participant's answers to health history questions.
CASE NOTES (CM04)
This screen is optional and is to be used at any time to enter and view case notes for participants that are related to a service or a case management activity. Specifically, this screen is used to document services provided by the case manager.
This screen is available for use in all Cornerstone programs. Case notes are available to other users in the local health department who have security access to this screen, unless the note is marked "confidential". If marked "confidential", only the user who entered the case note and their supervisor will be able to view the notes.
The case notes must be written in a clear and focused manner. Notes are free form and may be used to record information about the service or activity provided to the participant. There is no limit to the number of notes that may be entered.
NOTE: Once case notes have been saved they cannot be edited or deleted. If errors occur, new case notes must be entered in order to correct the errors.
Please refer to Chapter 6 "Case Management Screens" under "6.4 Case Notes (CM04)" for more information.
19.2.3 WISEWOMAN PROGRAM SCREEN FLOW - INTEGRATED OFFICE VISIT - INITIAL OFFICE VISIT/RESCREEN
Please refer to the "Cornerstone WISEWOMAN (WW) Screen Flows" displayed in Appendix A.
The following information is about entry of data into Cornerstone for a participant in the Illinois WISEWOMAN Program (WW) for their Initial Office Visit/Rescreen.
SEQUENCE OF SCREENS
When fast path keys are not available at the bottom of the screen, easy access to various screens are available by pressing the CTRL and F9 keys simultaneously. Please refer to Chapter 2 "System Environment" under "2.4.3 Other Features" for more information.
PARTICIPANT LOOK-UP (PA01)
Prior to registration into Cornerstone, the Participant Look-Up is used to verify the existence of a participant ID number by searching the Master Index to find a participant who may have previously been enrolled in Cornerstone.
The screen is used to copy minimal demographic information on a participant who is already enrolled in Cornerstone to the local computer files. A "copy-in" of this data is necessary prior to performing a shared data Wide Area Network (WAN) Look-Up.
Use of the Participant Look-Up reduces duplicate entry of participants. For this reason, the Participant Look-Up must be performed before a new participant can be enrolled into Cornerstone.
Please refer to Chapter 3 "Participant Screens" under "3.1 Participant Look-Up (PA01)" for more information.
For information about resolving duplicate participants in Cornerstone, please refer to Chapter 3 "Participant Screens" under "3.21 Participant Duplicate Browse (PA21)."
PARTICIPANT ENROLLMENT (PA03) - add/edit Address as needed
This screen is used to enroll a new participant into Cornerstone and to capture demographic information for a new or existing participant. Since an Illinois WISEWOMAN Program participant must already be active in the Illinois Breast and Cervical Cancer Program (IBCCP), this screen is used to view and update demographic information.
The Participant Enrollment Screen (PA03) is completed only once for each participant participating in Cornerstone programs, but can be edited thereafter. participants may be made active in several programs from the same enrollment record.
The processing within this screen includes checking for duplicate enrollment; assigning a unique, permanent statewide participant ID number (when enrolling a participant for the first time in Cornerstone); assessing potential eligibility for Cornerstone programs; and recording a participant's date of death.
The user has the option to select a Wide Area Network (WAN) Look-Up on this screen by pressing the F2 shared data key. This will copy-in and add to the local data any additional information found in at the statewide search of the participant Look-Up function. From this screen, the "Address" pop-up window is used to record address and telephone information by pressing F9 .
Please refer to Chapter 3 "Participant Screens" under "3.3 Participant Enrollment (PA03)" for more information.
PROGRAM INFORMATION (PA15)
The Program Information (PA15) screen must be completed for every program in which the participant will be participating. This screen is completed in order to determine eligibility for the program.
The Illinois WISEWOMAN Program uses the Program Information (PA15) screen to record the participant's randomization status and her overall status in the program. Participants are enrolled in the Illinois WISEWOMAN Program by selecting the Program Code "WW". The "Category" field is used to track the participant's randomization status. Select the only option, the "IWP - Illinois Wisewoman Program" code. Following the completion of this screen, the participant will be made active in the program.
Note: The participant must have an active PA15 record for the BCCP program and have a Category Code of "A - CDC Eligible" before an IWP record can be saved.
Please refer to Chapter 12 "Program Information Screen (PA15) for All Programs" under "12.1 General Information and Enrollment" for more information.
WISEWOMAN INFORMATION (AS04)
This screen is used to record all Wisewoman information for a participant. Enter the Integrated Office Visit Date, select the Service Type (WWIS or WWRS) and enter the Next Screening Date. The Next Screening Date should be entered as a year and a day from the Integrated Office Visit.
Under the IWP Screening Tab, enter participant's Height, Weight, 1st and 2nd Blood Pressure, the Date of the Lab Visit, whether or not the participant fasted for 9 hours, the Blood Lipid Panel, the participant's results and, if necessary, the diagnostic work-up information. If a referral is needed, please enter "Y - Yes" in Referred for DX Office Visit and the date in the Date of the DX Office Visit field.
Under the Health History Tab, enter participant's answers to health history questions.
SERVICE ENTRY (SV01)
The Service Entry (SV01) screen is used for entering the actual services that have taken place for the specified participant, regardless of whether the services were delivered at the local health department or by an external provider, and is to be used to add/edit service information any time during and after service is provided.
Please refer to Chapter 4 "Service/Activity Screens" under "4.1 Service Entry (SV01)" for more information.
Note: WW (WiseWoman) is the only valid payor code for all procedures.
19.2.4 WISEWOMAN PROGRAM SCREEN FLOW - HEALTHY LIFESTYLE ASSESSMENT
Please refer to the "Cornerstone WISEWOMAN (WW) Screen Flows" displayed in Appendix A.
SEQUENCE OF SCREENS
When fast path keys are not available at the bottom of the screen, easy access to various screens are available by pressing the CTRL and F9 keys simultaneously. Please refer to Chapter 2 "System Environment" under "2.4.3 Other Features" for more information.
PARTICIPANT LOOK-UP (PA01)
This screen is used to locate the participant's records in Cornerstone.
Please refer to Chapter 3 "Participant Screens" under "3.1 Participant Look-Up (PA01)" for more information.
PARTICIPANT ENROLLMENT (PA03) - add/edit Address as needed
This screen is used to update the participant's address, if applicable. Pressing F9 accesses the "Address" pop-up window.
Please refer to Chapter 3 "Participant Screens" under "3.3 Participant Enrollment (PA03)" for more information.
WISEWOMAN INFORMATION (AS04)
This screen is used to record all Wisewoman information for a participant.
The Healthy Lifestyle Assessment should be completed during the WW Follow-up Phone Call.
Under the Intervention Information Tab, enter the date Level I Intervention Materials were discussed with the participant and enter Tobacco Quitline question "If Participant Smokes Cigarettes".
19.2.5 WISEWOMAN PROGRAM SCREEN FLOW - INTERVENTION INFORMATION
Please refer to the "Cornerstone WISEWOMAN (WW) Screen Flows" displayed in Appendix A.
The following is information about entry of data into Cornerstone for a participant in the Illinois WISEWOMAN Program (WW) under the Intervention Information Tab on the Wisewoman Information (AS04) screen.
SEQUENCE OF SCREENS
When fast path keys are not available at the bottom of the screen, easy access to various screens is available by pressing the CTRL and F9 keys simultaneously. Please refer to Chapter 2 "System Environment" under "2.4.3 Other Features" for more information.
PARTICIPANT LOOK-UP (PA01)
This screen is used to locate the participant's records in Cornerstone.
Please refer to Chapter 3 "Participant Screens" under "3.1 Participant Look-Up (PA01)" for more information.
PARTICIPANT ENROLLMENT (PA03) - add/edit Address as needed.
This screen is used to update the participant's address, if applicable. Pressing F9 accesses the "Address" pop-up window.
Please refer to Chapter 3 "Participant Screens" under "3.3 Participant Enrollment (PA03)" for more information.
WISEWOMAN INFORMATION (AS04)
This screen is used to record all Wisewoman information for a participant.
Under the Intervention Information tab, enter the Intervention Intensity and the Date(s) of the Intervention(s). For Level II, enter the nutrition/physical activity counseling and/or linkages.
19.2.6 WISEWOMAN PROGRAM SCREEN FLOW - FOLLOW-UP PHASE INFORMATION
Please refer to the "Cornerstone WISEWOMAN (WW) Screen Flows" displayed in Appendix A.
The following is information about entry of data into Cornerstone for a participant in the Illinois WISEWOMAN Program (WW) under the Follow-up Phase Information tab on the Wisewoman Information (AS04) screen.
SEQUENCE OF SCREENS
When fast path keys are not available at the bottom of the screen, easy access to various screens are available by pressing the CTRL and F9 keys simultaneously. Please refer to Chapter 2 "System Environment" under "2.4.3 Other Features" for more information.
PARTICIPANT LOOK-UP (PA01)
This screen is used to locate the participant's records in Cornerstone.
Please refer to Chapter 3 "Participant Screens" under "3.1 Participant Look-Up (PA01)" for more information.
PARTICIPANT ENROLLMENT (PA03) - add/edit Address as needed
This screen is used to update the participant's address, if applicable. Pressing F9 accesses the "Address" pop-up window.
Please refer to Chapter 3 "Participant Screens" under "3.3 Participant Enrollment (PA03)" for more information.
WISEWOMAN INFORMATION (AS04)
This screen is used to record all Wisewoman information for a participant.
Under the Follow-up Phase tab, select the Type of Contact, Date Postcard sent to participant, Date Check-In was provided to participant, Date Reminder was provided to participant and Date any other materials were sent to participant.
REPORTS
The following is a list of reports used by the Illinois WISEWOMAN Program:
- Summary of Services Rendered (HSPR0781)
- Detailed Procedure and Reimbursement Report (HSPR0783)
- Re-Screening Reminder Report (HSPR0786)
- Detailed Procedure Results With No Bill (HSPR0787)
These reports can be found at the Cornerstone Main Menu under the "Reports" module, then under the "BCCP" submenu.
Please refer to Chapter 10 "Report Screens" for information on how to run a report.
Please refer to Chapter 11 "Report" under "11.9 - BCCP" for more information about a specific report.
