| 1 |
Absences |
The number of days the participant was absent within the applicable Academic Reporting Period. |
| 2 |
Academic Data End Date |
The date that the applicable Academic Reporting Period was completed. |
| 3 |
Academic Data Start Date |
The date that the applicable Academic Reporting Period began. |
| 4 |
Academic Progress Results |
An evaluation comparison of two Academic Reporting Periods. |
| 5 |
Academic Reporting Period |
A date range between an Academic Reporting Start Date and End Date used to evaluate the participant's academic progress (Ex: first quarter, second semester, etc.). |
| 6 |
Action Step |
A short-term task/goal set in the case plan, intended to reduce risks and build on the participant's strengths. |
| 7 |
Action Step Actual Completion Date |
The actual completion date of an action step set in a participant's case plan. |
| 8 |
Action Step Begin Date |
The date the participant started the action step. |
| 9 |
Action Step Review |
An analysis and/or update of the participant's progress with an action step. |
| 10 |
Action Step Review Date |
The date an action step was reviewed by a case worker. |
| 11 |
Action Step Review Frequency |
The scheduled rate a To Do reminder will be generated to remind the case worker to review a participant's action step (Ex: weekly, monthly, etc.). |
| 12 |
Action Step Review History |
A listing of all the dates that the case worker reviewed an action step. |
| 13 |
Action Step Status |
The current progress status of a participant's action step (Ex: Active, Achieved, or Not Achieved). |
| 14 |
Action Step Target Completion Date |
An estimated date that the participant is expected to complete an action step. |
| 15 |
Activity |
A case worker's recorded/tracked work hours associated with participant or non-participant related activities. |
| 16 |
Activity Contact Type |
Indicates whether the activity with the participant was in a group environment or on an individual basis. |
| 17 |
Activity Indicator |
Indicates whether the activity with the participant was performed on-site (at the agency) or off-site (outside of the agency). |
| 18 |
Agency |
A program site that provides participants with specific services and needs. |
| 19 |
Agency Arranged Placement |
The number of days an agency has arranged a place for the participant to stay while enrolled in the Youth Service CCBYS program. When Family Generated Placement is not an option then Agency Arranged Placement is used. Agency Arranged Placement must be a licensed setting. |
| 20 |
Agency Manager/Supervisor |
A person at an agency site that manages/supervises the staff, caseloads, and other tasks needed to provide services for participants. |
| 21 |
Allergy End Date |
The date the participant ceased being allergic to the particular allergy. |
| 22 |
Allergy Start Date |
The date the participant first developed the allergy. |
| 23 |
Allergy Type |
A description of the participant's allergy (Ex: airborne, insect bites, etc.). |
| 24 |
Assessment |
A defined set of questions and answers used to help evaluate a participant. |
| 25 |
Assessment Closing |
An assessment with the closing evaluation data of a participant at the end of their program enrollment. |
| 26 |
Assessment - Full |
The full-assessment focuses on all ten areas/domains that are risk or protective factors for a participant. The full-assessment will ask questions in each of ten domains. |
| 27 |
Assessment Full - Completion Date |
The date of a successful submission of a completed full-assessment. |
| 28 |
Assessment - Initial |
An opening evaluation of a participant at the start of a program enrollment. This assessment is the baseline to help evaluate the progress of a participant at the beginning of a program. |
| 29 |
Assessment - Initial Administered Date |
The date the initial assessment was administered to the participant. |
| 30 |
Assessment - Pre |
The pre-assessment focuses on six of the ten section/domains that have risk and/or protective factors for the participant. The pre-assessment will establish a legal and social history and an overall risk. The questions that are supplied during the pre-assessment will become part of a full-assessment. |
| 31 |
Assessment Pre - Completion Date |
The date of a successful submission of a completed pre-assessment. |
| 32 |
Assessment -Reassessment |
A re-assessment used to evaluate the participant's progress during their involvement in a program. |
| 33 |
Assessment Results |
The numeric scores generated by the eCornerstone system upon submitting an assessment. |
| 34 |
Assessment Type/Domain |
A unique description used to identify the category of each se of assessment questions (Ex: nutrition, financial, general, YASI, environmental, etc.). |
| 35 |
Assignment |
The assignment of a participant's program enrollment to a case worker. The assigned case worker is responsible for monitoring the progress of the participant within the assigned program. |
| 36 |
Assignment End Date |
The end date of a case worker's assignment to a participant's program enrollment. |
| 37 |
Assignment Start Date |
The start date of a case worker's assignment to a participant's program enrollment. |
| 38 |
Attendance Date |
The date a participant attended a TeenREACH activity. |
| 39 |
Attendance Presets |
Presets that allow the worker to set a number of minutes to be used for each daily attendance in core service areas. |
| 40 |
Broadcast Message |
Provides a means for the Central Office Administrator to communicate with agencies by displaying the text on the eCornerstone Home Page. (Ex: version releases, procedure changes, etc.). |
| 41 |
Case |
The collection of artifacts and rules used on behalf of a participant in a program. |
| 42 |
Case Plan |
The collection on risks, goals, action steps, services, and other data that helps mitigate life risks to improve a participant's quality of life. |
| 43 |
Case Plan Agreement |
A printed summary of the Case Plan that is signed by the case worker and the participant after it is reviewed and both parties agree to the plan. |
| 44 |
Case Management |
Assistance either in the form of access or care coordination in circumstances where the youth needs, competency, capacities, personal conditions or other characteristics which require the provision of services by service providers. |
| 45 |
CCBYS |
Comprehensive Community-based Youth Services. The youth service program that serves youth age 10-17 at risk of involvement in the child welfare or juvenile justice system. |
| 46 |
Community Resource |
A local individual or facilities that can help a participant, but is not under contract to provide services. |
| 47 |
Confidence |
The level of belief or optimism the participant has in their ability to succeed in the goal established in the case plan. |
| 48 |
Confidential Indicator |
An indicator set by the worker when a progress note is entered for the selected participant. Progress notes with a Private Indicator are viewable only by the worker that entered the information and their supervisor. When an Agency indicator is used, the data is viewable by all workers at the agency. Progress notes are not viewable outside the agency where they are entered. |
| 49 |
Consent |
A contract signed by the participant or a legal guardian that agrees to let an agency collect and enter data about the participant into the system. |
| 50 |
Consent Begin Date |
The start date indicating that the participant or legal guardian consented to a case worker collecting and entering data about the participant. |
| 51 |
Consent End Date |
The end date indicating that the participant or legal guardian declines consent, after a one time consent, to a case worker collecting and entering data about the participant. |
| 54 |
Contracted Agency |
An agency that the state has entered into a relationship with to oversee the provision of a service to participant(s). |
| 55 |
Cross Reference ID |
An identification number for another program, outside of this system, that the participant is or has been a part of. |
| 56 |
Cross Reference System Code |
A description code used to identify other systems in the agency when they are used for cross referencing old and/or existing Ids for participants. |
| 57 |
DHS |
The Illinois Department of Human Services; this does not include any contractor, grantee, nominee agency or service provider. |
| 58 |
Demographic |
The documenting of a participant's characteristics such as sex, race, ethnicity, address, and financial statistics. |
| 59 |
eCornerstone |
A web based case management and assessment tool. |
| 60 |
Event Description |
A description of a service or a specific instance of a service provided on a designated data and time. |
| 61 |
Event Location |
A site location where a service or event is scheduled to be provided. |
| 62 |
External Activity |
Recorded worker actions outside of an agency site; work actions that can be participant and/or non-participant related. |
| 63 |
Family/Group |
A logical grouping of participants enrolled at an agency. The Family/Group of participants is unique to each Agency and a participant can be included in multiple groups at multiple agencies. |
| 64 |
Family Generated Placement |
The number of days a participant was provided a place to stay while enrolled in the Youth Service CCBYS program. Family Generated Placement is an agreed upon placement outside of the family home, preferably with friends, relatives, or another mutually agreed upon resource. |
| 65 |
Goal |
A component of the overall case plan for the participant to achieve in order to mitigate risks and enhance protective factors. The goal should be small, measurable, attainable, realistic, and timely. |
| 66 |
Home Page |
The starting point of entry into the eCornerstone applications for the worker. The Home Page provides a mechanism for the delivery of program broadcast messages and navigation to the functions within the eCornerstone application. |
| 67 |
Homeless Youth |
A person found within the state, under the age of 21, which is not in a safe and stable living situation, and cannot be reunited with their families. |
| 68 |
Household Income |
The monthly income for the complete household. |
| 69 |
Household Size |
The number of people living in a household. |
| 70 |
Importance |
The participant's level of motivation in obtaining an established goal in their case plan. |
| 71 |
Intake |
The necessary steps in registering a participant into the eCornerstone system. |
| 72 |
Intake Date |
The date a worker begins the registration/intake process for entering a participant into the eCornerstone system. |
| 73 |
Internal Activity |
Recorded worker actions on location at an agency site; work actions that can be participant and/or non-participant related. |
| 74 |
Length of Homelessness |
The number of days that the participant has been homeless at the time of enrollment into the Homeless Youth program. |
| 75 |
Location/Area |
The description of the geographical area where the participant is receiving services. |
| 76 |
Medication Dosage Type |
A description of a medication type and the method of administering the dosage (Ex: oral, injection, etc.) |
| 77 |
Medication End Date |
The date the participant stopped taking a prescribed medication. |
| 78 |
Medication Frequency |
Number of times each day the participant should take the prescribed dosage of medication. |
| 79 |
Medication Measures of Doses/Unit |
The unit of measurement or dosage size for the participant's medication prescription. |
| 80 |
Medication Prescribed Quantity |
The number of tablets or dosages prescribed to the participant. |
| 81 |
Medication Prescribed Dosage |
The number of dosages prescribed to the participant. |
| 82 |
Medication Time of the Day |
The time of the day that the participant should take the medication. |
| 83 |
Medication Start Date |
The date the participant started taking the prescribed medication. |
| 84 |
Medication Type |
A description of the type of medication the participant is taking (Ex: antihistamine, decongestant, etc.). |
| 85 |
Outcome |
The result achieved by the participant by the agreed end date. |
| 86 |
Participant |
A person who is in need of service(s) from a state program(s). |
| 87 |
Participant Activities |
A series of steps that will help a participant to complete a desired goal set in their case plan. |
| 88 |
Placement |
Living arrangements for a participant outside of their home or regular residence. |
| 89 |
Planned Service |
An agreed upon service for the participant to work on, in order to reduce risks and achieve set goals. |
| 90 |
Presenting Problem |
The underlying cause and reason for the participant's high risk assessment. |
| 91 |
Primary Physician |
The physician who provides the participant with their regular medical needs and services. |
| 92 |
Program |
A structured resource that provides services and/or assistance to participants. |
| 93 |
Program Actual Termination Date |
The official date that a participant is removed from a program. |
| 94 |
Program Enrollment Date |
The date the participant was enrolled in to a program. |
| 95 |
Program Initial Contact Date |
The date a case worker was initially in contact with a program participant. |
| 96 |
Program Referral From Date |
The date the participant was referred to a program for enrollment by an agency, family member, or other external entity. |
| 97 |
Program Scheduled Termination Date |
The date the participant is expected to complete their enrollment in a program. |
| 98 |
Program Start/Certification Date |
The date the participant became certified and/or eligible for program services. |
| 99 |
Program Status |
The status of a participant in a service program (Ex: active, ineligible, eligible, terminated, wait list, etc.). |
| 100 |
Program Status Date |
The date a participant's program status became effective. |
| 101 |
Progress Notes |
Any notes that a worker documents about a participant's progress in a program. The notes can be marked as private to only be seen by the worker or their supervisor. These notes are not viewable outside the originating agency. |
| 102 |
Progress Note Date |
The date the worker developed the progress note on a participant. |
| 103 |
Protective Factors - Dynamic |
Assessment scores that are subject to change. |
| 104 |
Protective Factor - Static |
Assessment scores that tend to remain the same. |
| 105 |
Provider |
A person or series of people that provide services to a participant. |
| 106 |
Provider - External |
An organization outside the current agency that can provide services to participant. |
| 107 |
Provider - Internal |
A person or series of people within the current agency that can provide service to a participant. |
| 108 |
Referring Agency |
An agency that refers the participant to another state approved agency for program services and assistance. |
| 109 |
Resource |
The providers that an agency will consistently use to refer participants for services. |
| 110 |
Risk Factors - Dynamic |
Assessment determined problem areas for the participant(s) that are subject to change. |
| 111 |
Risk Factors - Static |
Assessment determined problem areas for the participant(s) that tend to remain the same. |
| 112 |
Roles |
The functions and rights assumed by a user of the eCornerstone application. A user can be assigned to one or multiple roles in the eCornerstone system. |
| 113 |
Scheduled Item |
A scheduled program service or event. |
| 114 |
Scheduled Item Capacity |
The maximum number of participants that can attend a Scheduled Item. This capacity is set by either the physical size of the Site/Event Location or the number of people helping to facilitate the Scheduled Service/Event. |
| 115 |
Scheduled End Time |
The expected time of the day (HH:MM) that a Scheduled Item will end. |
| 116 |
Scheduled Start Time |
The expected time of the day (HH:MM) that a Scheduled Item will begin. |
| 117 |
Service |
A specific entity that is identified to help reduce a life risk for a participant. |
| 118 |
Service Actual Completion Date |
The date when the service was actually completed. |
| 119 |
Service Begin Date |
The date when the service began. |
| 120 |
Service Category |
A logical grouping used to identify available program services offered to participants. |
| 121 |
Service Referral Date |
The date the participant was referred to an external provider for services. |
| 122 |
Service Status |
An indicator of when a service status changes. |
| 123 |
Service Status Date |
A system generated date and time that indicates when a service status changes. |
| 124 |
Service Target Completion Date |
The expected date that a service will be completed. |
| 125 |
Site |
A physical location or building used/managed by an agency where program services are provided. |
| 126 |
Sub-Contracted Agency |
An agency that is contracted to provide services to participants by an already contracted agency. |
| 127 |
Support Contact |
A person that a participant will turn to for help and assistance in times of need. |
| 128 |
Suspensions |
The number of times a participant was suspended from school within a given Academic Reporting Period. |
| 129 |
System Cross-reference |
A mechanism that allows users of the system to link a participant in the system with an external source that is outside the boundaries of the Human Service system. |
| 130 |
To Do Messages |
The notifications a Worker receives to help them remember important time sensitive events that need to be completed for cases or case plans. The notifications are sorted with earliest to complete first. The events that can be listed include: completion of pre-assessments and full assessments, case plan expirations, follow-up reminders, generic reminders, and other time related notifications related to case or case plans. |
| 131 |
Teen REACH Core Services |
Academic Achievement, Life Skills, Mentoring, Parental Involvement, and Sports/Recreation/Arts/Culture. |
| 132 |
Total Nights of Housing Provided |
The number of days that the agency provided housing for the participant while enrolled in the Youth Service program. |
| 133 |
Un-Assigned Participant |
A participant that is enrollment in a service program but is not assigned or linked to a case worker. |
| 134 |
Wheel |
Visual representation of the assessment results. The wheel is a computer generated circle made up of 10 segments representing the 10 domains of the assessment. |
| 135 |
Worker |
A person who has been authorizes to use the Human Services system for general system processing. |
| 136 |
Youth |
A person under 21 years of age who is eligible for services as defined by program specific. |
| 137 |
YASI |
Youth Assessment and Screening Instrument |
| 138 |
Youth Worker |
A specialized individual who helps participants in need of Youth Services and reports on their progress. |
