Chapter Thirteen - Academic

Table of Contents

  1. Academic Progress
    1. Academic Summary
      1. School Detail
    2. Academic Progress
    3. Academic Progress (Edit)
      1. Academic Course
      2. Academic Course (Edit)
  2. Standardized Tests
    1. Standardized Tests Summary
  3. Standardized Tests And College Entrance Exams

Academic data is primarily used for Participants enrolled into the Teen REACH program.

The Academic functions allow the user to track a participant's progress in individual classes at school. The user can also track information about student attendance and grades.

Academic Progress

The Academic Progress function allows the user to keep track of a participant's progress in each of their enrolled classes at school.

Academic Summary

Click Participant then click Academic then click Academic Progress to access the Academic Summary screen.

Navigation Links:

  • Click View Courses to display the course information.
  • Click Hide Courses to hide the course information.

Action Links:

  • Click Add Academic Data to add an academic data record. The system will display the Academic Progress screen.
  • Click the Reporting Period link to update an existing academic data record. The system will display the Academic Progress screen. (The Reporting Period link will only be available if there is an existing academic data record.)
  • Click View Details (Opens New Window) to view the School Detail screen. (The View Courses link will only be available if there is an existing academic data record.)

Academic Summary screen

School Detail

To access the school details, click the View Details (Opens New Window) link found on the Academic Summary screen. They system will display the School Detail screen. The screen will open in a new window.

  • Click the Close Window link to close the School Detail screen.

the School Detail screen

Academic Progress

To access academic progress, click the Add Academic Data link found on the Academic Summary screen. The system will display the Academic Progress screen. Data fields with an asterisk (*) are required.

Academic Progress screen

  1. Select the School from the drop-down menu.
  2. Select the participant's Grade Level from the drop-down menu.
  3. Select the Reporting Period from the drop-down menu.
  4. Enter the participant's GPA.
  5. Fill in the information for each of the participant's classes:
    1. Select the SUBJECT AREA: Pre-Defined Course from drop-down menu (Required if the class is a pre-defined course).
    2. Enter the name of the course in the Other Course field (Required if the course is not named in the Subject Area options).
    3. Enter the participant's Grade for the course.
    4. Select the participant's Progress from the drop-down menu.
      • If this is the participant's first reporting period (i.e. this is a new participant), select Baseline.
    5. Indicate if the participant passed the course.
    6. Indicate if the participant was in an Advanced Course
    7. Indicate if the course was an Advanced Placement for the participant.
  6. Indicate whether the participant had 5 or more unexcused absences in the 1st and 2nd quarter of school year.
  7. Enter the number of Unexcused Absences for the participant, or select the No Data Available indicator.
  8. Enter the number of Excused Absences for the participant, or select the No Data Available indicator.
  9. Enter the number of Suspensions for the participant, or select the No Data Available indicator.
  10. Enter the number of Expulsions for the participant, or select the No Data Available indicator.
  11. Indicate if the participant was Promoted to the next grade.
  12. Enter any relevant Comments.
  13. Click Save. The system will return to the Academic Summary screen with the updated academic data record.
    • Click Cancel to cancel the screen and return to the Academic Summary screen.

Academic Progress (Edit)

To access edit academic progress, click the Reporting Period link found on the Academic Summary screen. The system will display the Academic Progress (Edit) screen. Data fields with an asterisk (*) are required.

Academic Progress (Edit) screen

  1. Enter the participant's GPA.
  2. Click Add Course to add new course information. The system will display the Academic Course screen.
    • Click the SUBJECT AREA: Pre-Defined Course link to access existing course information. The system will display the Academic Course screen for the selected course. (The SUBJECT AREA: Pre-Defined Course link will only be available if there is existing course information.)
  3. Indicate whether the participant had 5 or more unexcused absences in the 1st and 2nd quarter of school year.
  4. Enter the number of Unexcused Absences for the participant, or select the No Data Available indicator.
  5. Enter the number of Excused Absences for the participant, or select the No Data Available indicator.
  6. Enter the number of Suspensions for the participant, or select the No Data Available indicator.
  7. Enter the number of Expulsions for the participant, or select the No Data Available indicator.
  8. Indicate if the participant was Promoted to the next grade.
  9. Enter any relevant Comments.
  10. Click Save. The system will return to the Academic Summary screen with the updated academic data record.
    • Click Delete to delete the course information. The system will return to the Academic Summary screen.
    • Click Cancel to cancel the screen and return to the Academic Summary screen.

Academic Course

To add an academic course, click the Add Course link found on the Academic Progress (Edit) screen. The system will display the Academic Course screen. Data fields with an asterisk (*) are required.

Academic Course screen

  1. Select the SUBJECT AREA: Pre-Defined Course from the drop-down menu.
  2. Enter the Other Course name.
  3. Enter the participant's Grade in the course.
  4. Select the participant's Progress from the drop-down menu.
  5. Indicate if the participant passed the course.
  6. Indicate if the participant was in an Advanced Course.
  7. Indicate if the course was an Advanced Placement for the participant.
  8. Click Save. The system will return to the Academic Progress screen with the added course information.
    • Click Cancel to cancel the screen and return to the Academic Progress screen.

Academic Course (Edit)

To edit an academic course, click the SUBJECT AREA: Pre-Defined Course link found on the Academic Progress (Edit) screen. The system will display the Academic Course screen. Data fields with an asterisk (*) are required.

Academic Course screen

  1. Enter the participant's Grade in the course.
  2. Select the participant's Progress from the drop-down menu.
  3. Indicate if the participant passed the course.
  4. Indicate if the participant was in an Advanced Course.
  5. Indicate if the course was an Advanced Placement for the participant.
  6. Click Save. The system will return to the Academic Progress screen with the added course information.
    • Click Delete to delete the course information. The system will return to the Academic Progress screen. (An existing Academic Progress record can be deleted up to 3 months after the end date of the quarter.)
    • Click Cancel to cancel the screen and return to the Academic Progress screen.

Standardized Tests

The Standardized Tests function enables the user to manage standardized test results for the participant. The standardized tests tracked in the system include ISAT, PSAE, IMAGE, ACT, SAT and PSAT.

Standardized Tests Summary

Click Participant then click Academic then click Standardized Tests to access the Standardized Tests Summary screen.

  • Click the Add Standardized Test Scores link to add test score information. The system will display the Standardized Test And College Entrance Exams screen.
  • Click the School Year link update existing test score information. The system will display will display the Standardized Test And College Entrance Exams screen. (The School Year link will only be available if there is existing test score information.)

Standardized Tests Summary screen

Standardized Tests And College Entrance Exams

The Standardized Test And College Entrance Exams screen allows the user to add/update test score information. Click the Add Standardized Test Scores link to access the Standardized Test And College Entrance Exams screen. Data fields with an asterisk (*) are required.

Standardized Test And College Entrance Exams screen

  1. 1. Select the School Year from the drop-down menu.
    1. Enter the Standardized Test results
    2. Enter the test Score
    3. Select the test Outcome from the drop-down menu.
  2. Enter the College Entrance Exam results:
    1. Enter the exam Score
    2. Select the month the exam was taken from the Month Taken drop-down menu.
  3. Click Save. The system will return to the Standardized Tests Summary screen with the added/updated test score information.
    • Click Cancel to cancel the screen and return to the Standardized Tests Summary screen.

Chapter Fourteen