Chapter Twelve - Time/Activity

Table of Contents

  1. Participant Related Time/Activity Summary
    1. Search Results
  2. Add Participant Related Time/Activity
  3. Modify Participant Related Time/Activity
  4. Participant Related Time/Activity Detail

The Time/Activity function allows the user to document the time applied towards activities, as well as time spent for non-program participant related activities. The Activity Codes must be selected based on the relevance of the Activity in the Program.

Participant Related Time/Activity Summary

The following process explains how the access the Time/activity for a participant. When the user selects the Start Date and End Date, any activity performed in the selected time period is displayed. Click Participant then click Time/Activity to display the Participant Related Time/Activity Summary screen.

Participant Related Time/Activity Summary screen

  1. Enter the Start Date of the activity time period.
  2. Enter the End Date of the activity time period.
  3. Click Search. The system will display the time/activity Search Results and the total time spent.

Search Results

The search results will display. If the time/activity record does not exist in the eCornerstone system, it can be added. If the record already exists, the record can be edited.

Navigation Links:

  • Click the Expand All link to view all the time/activity details.
  • Click Collapse All link to hide all the time/activity details.
  • Click the [View Detail] link to view the selected time/activity details.
  • Click the [Hide Detail] link to hide the selected time/activity details.

Action Links:

  • Click the Add Participant Time/Activity link to add a time/activity record. The system will display the Add Participant Related Time/Activity screen.
  • Click the Description link to update an existing time/activity record. The system will display the Modify Participant Related Time/Activity screen.

Participant Related Time/Activity Summary screen with Add Paricipant Time

Add Participant Related Time/Activity

To add participant related time/activity data, click the Add Participant Time/Activity link found on the Participant Related Time/Activity Summary screen. The system will display the Participant Related Time/Activity screen. Data fields with an asterisk (*) are required.

Add Participant Related Time/Activity screen

  1. Enter the Activity Date.
    • Click the Date Selector button to display the drop-down calendar.
  2. Select the Activity Code from the drop-down menu. The selected Activity Code will determine which Time and Worker name fields will be available for data entry.
  3. Enter the Activity Time Start.
    1. Select the Hr from the drop-down menu.
    2. Select the Min from the drop-down menu.
    3. Select AM or PM.
  4. Enter the Activity Time End.
    1. Select the Hr from the drop-down menu.
    2. Select the Min from the drop-down menu.
    3. Select AM or PM.
  5. Enter the Time Spent.
    1. Enter the Hour(s) spent
    2. Enter the Minute(s) spent.
  6. Enter the case worker's name:
    • Select the Worker from the Activity Performed By drop-down menu.
    • Enter the Worker Name.
  7. Indicate the Activity Contact Type.
  8. Indicate if the activity is on or off site.
  9. Click Save. The system will return to the Participant Related Time/Activity Summary screen with the added time/activity record.
    • Click Cancel to cancel the screen and return to the Participant Related Time/Activity Summary screen.

Modify Participant Related Time/Activity

To modify participant related time/activity data, click the Description link found on the Participant Related Time/Activity Summary screen. The system will display the Modify Participant Related Time/Activity screen. The selected Activity Code will determine which Time and Worker name fields will be available for data entry. Data fields with an asterisk (*) are required

Modify Participant Related Time/Activity screen

  1. Enter the Activity Time Start.
    1. Select the Hr from the drop-down menu.
    2. Select the Min from the drop-down menu.
    3. Select AM or PM.
  2. Enter the Activity Time End
    1. Select the Hr from the drop-down menu.
    2. Select the Min from the drop-down menu.
    3. Select AM or PM.
  3. Enter the Time Spent.
    1. Enter the Hour(s) spent.
    2. Enter the Minute(s) spent.
  4. Enter the case worker's name:
    • Select the Worker from the Activity Performed By drop-down menu.
    • Enter the Worker Name.
  5. Indicate the Activity Contact Type.
  6. Indicate if the activity is on or off site.
  7. Click Save. The system will return to the Participant Related Time/Activity Summary screen with the updated time/activity record.
    • Click Delete to delete the time/activity record. The system will display the Participant Related Time/Activity Detail screen.
    • Click Cancel to cancel the screen and return to the Participant Related Time/Activity Summary screen.

Participant Related Time/Activity Detail

To confirm the removal of a participant related time activity record, click Delete found on the Modify Participant Related Time/Activity Detail screen. The system will display the Participant Related Time/Activity Detail screen.

Participant Related Time/Activity Detail screen

  1. Click Confirm to confirm the time/activity record deletion.
    • Click Cancel to cancel the screen and return to the Modify Participant Related Time/Activity screen.

Chapter Thirteen