Chapter Nine - Assessments

Table of Contents

  1. Assessments History
    1. Assessment Details
  2. YASI II (Pre-Assessment)
    1. YASI II - Program Selection
    2. YASI II - Assessment Date and Type Selection
    3. YASI II (Pre-Assessment)
    4. YASI II (Pre-Assessment) - Results
  3. YASI II (Full-Assessment)
    1. YASI II - Program Selection
    2. YASI II - Assessment Date and Type Selection
    3. YASI II (Full-Assessment)
    4. YASI II (Full-Assessment) - Graphical Results
      1. YASI II (Full-Assessment) - Text Results
  4. YASI II (Re-Assessment)
    1. YASI II - Program Selection
    2. YASI II - Assessment Date and Type Selection
    3. YAI II (Full-Assessment)
    4. YASI II (Full-Assessment) - Graphical Results
      1. YASI II (Full-Assessment) - Text Results
  5. YASI II (Closing Assessment)
    1. YASI II - Program Selection
    2. YASI II - Assessment Date and Type Selection
    3. YASI II (Full-Assessment)
    4. YASI II (Full-Assessment) - Graphical Results
      1. YASI II (Full-Assessment) - Text Results
  6. ACLSA Assessment
    1. Add ACLSA
      1. YASI II - Program Selection
      2. Select Assessment
      3. Add ACLSA
    2. Update ACLSA
  7. YASI II - Text Results History

The Assessment function is only available for use with case managed programs.

The Assessment function allows the user to perform various assessments for the programs that the participant is enrolled in. There are different assessments available for different programs, but the YASI II is the mandatory assessment type for case managed programs. Only an assigned case worker can create an Assessment for the participant.

Assessments History

Click Participant the click Assessments to access the Assessment History screen.

  • Click the Create a new Assessment link to create a new assessment record. (The Create a new Assessment link will only be available to the case worker assigned to the participant.)
  • Click the View YASI II Results History link to view the YASI II Assessment results history. The system will display the YASI II - Text Results History screen. (The View YASI II Results History link will only be available if there is an existing assessment record.)
  • Click the Print Blank YASI II Pre-Assessment (Opens a new window) link to access the YASI II (Pre-Assessment) - Printer Friendly View screen.
  • Click the Print Blank Full YASI II (Opens a new window) link to access the YASI II (Full-Assessment) - Printer Friendly View screen.

Assessment History Table:

  • Click the Assessment Type link to view the assessment record. (The Assessment Type link will only be available if there is an existing assessment record.)
  • Click the View Details (Opens New Window) link to access the Assessment Details screen. (The View Details (Opens New Window) link will only be available if there is an existing assessment record.)

Assessment History screen

Assessment Details

To access the assessment details, click the View Details (Opens New Window) link found on the Assessment History screen. The system will display the Assessment Details screen. The screen will open in a new window.

  • Click Close Window to close the Assessment Details screen.

the Assessment Details screen

YASI II (Pre-Assessment)

The YASI II (Pre-Assessment) is the initial assessment used to develop a review of the case characteristics, determine which services are necessary to manage the case, and supply a summary assessment of risk factors. This assessment must be completed within 14 days of the referral date.

The YASI II (Pre-Assessment) is required for the Youth Services: CCBYS program.

YASI II - Program Selection

Click the Create a new Assessment link to access the YASI II - Program Selection screen. Data fields with an asterisk (*) are required.

YASI II - Program Selection screen

  1. Select a Program from the drop-down menu.
  2. Click Next. The system will display the YASI II Assessment Date and Type Selection screen.
    • Click Cancel to cancel the screen and return to the Assessment History screen.

YASI II - Assessment Date and Type Selection

Data fields with an asterisk (*) are required.

YASI II Assessment Date and Type Selection screen

  1. Enter the Assessment Date.
    • Click the Date Selector button to display the drop-down calendar.
  2. Select the Assessment Type from the drop-down menu.
  3. Click Next. The system will display the YASI II (Pre-Assessment).
    • Click Cancel to cancel the screen and return to the Assessment History screen.

YASI II (Pre-Assessment)

As each assessment screen is completed, a check-mark will appear next to the Assessment Screen Name. Each assessment screen must be completed before the assessement can be submitted. Validation errors will be displayed at the top of the screen if questions are not completed.

YASI II (Pre-Assessment) Aggression screen

  1. Answer the questions for each YASI II (Pre-Assessment) screen.
  2. Click Save/Next to save the screen and forward to the next assessment screen.
    • Click Save/Prev to save the screen and return to the previous assessment screen.
    • Click Refresh to refresh the current assessment screen.
    • Click the Assessment Screen Name link to access the selected assessment screen.
  3. Click the Submit link to submit the assessment. The system will updated the assessment records and display the YASI II (Pre-Assessment) - Results screen.

YASI II (Pre-Assessment) - Results

Click the Submit link to access the YASI II (Pre-Assessment) - Results screen. The assessment results are used to guide the case worker in the determining which services should be recommended for the participant.

  • Click the Printer Friendly Version link to access the YASI II (Pre-Assessment) - Printer Friendly View screen.

YASI II (Pre-Assessment) - Results screen

YASI II (Full-Assessment)

The YASI II (Full-Assessment) is a full profile of risk factors and protective factors for a case. The resulting profile is used to plan services to meet the participant's needs. The YASI Full-Assessment is completed for all cases scoring Medium or High on the Pre-Assessment version. This assessment must be completed within 30 days of the referral.

If the YASI II (Pre-Assessment) was administered prior, the system will transfer all answered questions to the full-assessment.

YASI II - Program Selection

Click the Create a new Assessment link to access the YASI II - Program Selection screen. Data fields with an asterisk (*) are required.

the YASI II - Program Selection screen

  1. Select a Program from the drop-down menu.
  2. Click Next. The system will display the YASI II - Assessment Date and Type Selection screen.
    • Click Cancel to cancel the screen and return to the Assessment History screen.

YASI II - Assessment Date and Type Selection

Data fields with an asterisk (*) are required.

YASI II - Assessment Date and Type Selection screen

  1. Enter the Assessment Date.
    • Click the Date Selector button to display the drop-down calendar.
  2. Select the Assessment Type from the drop-down menu.
  3. Click Next. The system will display the YASI II (Full-Assessment).
    • Click Cancel to cancel the screen and return to the Assessment History screen.

YASI II (Full-Assessment)

As each assessment screen is completed, a check-mark will appear next to the Assessment Screen Name. Each assessment screen must be completed before the assessement can be submitted. Validation errors will be displayed at the top of the screen if questions are not completed.

YASI II (Full-Assessment) - Community and Peer Relationships screen

  1. Answer/update the questions for each YASI II (Full-Assessment) screen.
  2. Click Save/Next to save the screen and forward to the next assessment screen.
    • Click Save/Prev to save the screen and return to the previous assessment screen.
    • Click Refresh to refresh the current assessment screen.
    • Click the Assessment Screen Name link to access the selected assessment screen.
  3. Click the Submit link to submit the assessment. The system will update the assessment records and display the YASI II (Full-Assessment) - Graphical Results screen.

YASI II (Full-Assessment) - Graphical Results

The assessment results are used to guide the case worker in the determining which services should be recommended for the participant.

  • Click the Text Results link to access the YASI II (Full-Assessment) - Text Results screen.
  • Click the Printer Friendly Version link to access the YASI II (Full-Assessment) - Printer Friendly View screen.

YASI II (Full-Assessment) - Graphical Results screen

YASI II (Full-Assessment) - Text Results

To access the text results, click the Text Results link found on the YASI II (Full-Assessment) - Graphical Results screen. The system will display the YASI II (Full-Assessment) - Text Results screen.

  • Click the Graphical Results link to access the YASI II (Full-Assessment) - Graphical Results screen.
  • Click the Printer Friendly Version link to access the YASI II (Full-Assessment) - Printer Friendly View screen.

YASI II (Full-Assessment) - Text Results screen

YASI II (Re-Assessment)

The YASI II (Re-Assessment) must be completed within 90 days of referral date.

YASI II - Program Selection

Click the Create a new Assessment link to access the YASI II - Program Selection screen. Data fields with an asterisk (*) are required.

YASI II - Program Selection screen

  1. Select a Program from the drop-down menu.
  2. Click Next. The system will display the YASI II - Assessment Date and Type Selection screen.
    • Click Cancel to cancel the screen and return to the Assessment History screen.

YASI II - Assessment Date and Type Selection

Data fields with an asterisk (*) are required.

the YASI II - Assessment Date and Type Selection screen

  1. Select the Re-Assessment option from the Assessment Type drop-down menu.
  2. Click Next. The system will display the YASI II (Full-Assessment).
    • Click Cancel to cancel the screen and return to the Assessment History screen.

YAI II (Full-Assessment)

Select the Assessment Screen Name link to access the assessment screen, in order to administer the re-assessment. Validation errors will be displayed at the top of the screen if questions are not completed.

YASI II (Full-Assessment) screen

YASI II (Full-Assessment) screen

  1. Answer/update the questions for each YASI II (Full-Assessment) screen.
  2. Click Save/Next to save the screen and forward to the next assessment screen.
    • Click Save/Prev to save the screen and return to the previous assessment screen.
    • Click Refresh to refresh the current assessment screen.
    • Click the Assessment Screen Name link to access the selected assessment screen.
  3. Click the Submit link to submit the assessment. The system add the re-assessment records and will display the YASI II (Full-Assessment) - Graphical Results screen.

YASI II (Full-Assessment) - Graphical Results

The re-assessment results are used to guide the case worker in the determining if additional services are needed for the participant.

  • Click the Text Results link to access the YASI II (Full-Assessment) - Text Results screen.
  • Click the Printer Friendly Version link to access the YASI II (Full-Assessment) - Printer Friendly View screen.

YASI II (Full-Assessment) - Graphical Results screen.

YASI II (Full-Assessment) - Text Results

To access the text results, click the Text Results link found on the YASI II (Full-Assessment) - Graphical Results screen. The system will display the YASI II (Full-Assessment) - Text Results screen.

  • Click the Graphical Results link to access the YASI II (Full-Assessment) - Graphical Results screen.
  • Click the Printer Friendly Version link to access the YASI II (Full-Assessment) - Printer Friendly View screen.

YASI II (Full-Assessment) - Text Results screen

YASI II (Closing Assessment)

When a participant completes the services their assigned program services, a closing assessment should be administered. Also, if a case is closed within the referral period, the YASI II (Closing Assessment) must be completed. The user can administer a closing assessment at any time.

YASI II - Program Selection

Click the Create a new Assessment link to access the YASI II - Program Selection screen. Data fields with an asterisk (*) are required.

YASI II - Program Selection screen

  1. Select a Program from the drop-down menu.
  2. Click Next. The system will display the YASI II - Assessment Date and Type Selection screen.
    • Click Cancel to cancel the screen and return to the Assessment History screen.

YASI II - Assessment Date and Type Selection

Data fields with an asterisk (*) are required.

YASI II - Assessment Date and Type Selection screen

  1. Select the Closing option from the Assessment Type drop-down menu.
  2. Click Next. The system will display the YASI II (Full-Assessment).
    • Click Cancel to cancel the screen and return to the Assessment History screen.

YASI II (Full-Assessment)

Select the Assessment Screen Name link to access the assessment screen, in order to administer the closing assessment. Validation errors will be displayed at the top of the screen if questions are not completed.

YASI II (Full-Assessment) screen

YASI II (Full-Assessment) screen

  1. Answer/update the questions for each YASI II (Full-Assessment) screen.
  2. Click Save/Next to save the screen and forward to the next assessment screen.
    • Click Save/Prev to save the screen and return to the previous assessment screen.
    • Click Refresh to refresh the current assessment screen.
    • Click the Assessment Screen Name link to access the selected assessment screen.
  3. Click the Submit link to submit the assessment. The system add the closing assessment records and will display the YASI II (Full-Assessment) - Graphical Results screen.

YASI II (Full-Assessment) - Graphical Results

The closing-assessment results are used to review the participant's progress from the provided services.

  • Click the Text Results link to access the YASI II (Full-Assessment) - Text Results screen.
  • Click the Printer Friendly Version link to access the YASI II (Full-Assessment) - Printer Friendly View screen.

the YASI II (Full-Assessment) - Graphical Results screen

YASI II (Full-Assessment) - Text Results

To access the text results, click the Text Results link found on the YASI II (Full-Assessment) - Graphical Results screen. The system will display the YASI II (Full-Assessment) - Text Results screen.

  • Click the Graphical Results link to access the YASI II (Full-Assessment) - Graphical Results screen.
  • Click the Printer Friendly Version link to access the YASI II (Full-Assessment) - Printer Friendly View screen.

YASI II (Full-Assessment) - Text Results screen

ACLSA Assessment

The ACLSA assessment form is not available on the eCornerstone system.

For the Homeless Youth program, the ACLSA (Ansell Casey Life Skills Assessment) must be completed based on the youth's age. The ACLSA can be completed from another source and can be entered into the eCornerstone system.

Add ACLSA

YASI II - Program Selection

Click the Create a New Assessment link to access the YASI II - Program Selection screen. Data fields with an asterisk (*) are required.

YASI II - Program Selection screen

  1. Select the Homeless Youth option form the Program field.
  2. Click Next. The system will display the Select Assessment screen.
    • Click Cancel to cancel the screen and return to the Assessment History screen.

Select Assessment

the Select Assessment screen

  1. Select the ACLSA option from the Assessment drop-down menu.
  2. Click Next. The system will display the Add ALSCA screen.
    • Click Cancel to cancel the screen and return to the Assessment History screen.

Add ACLSA

Data fields with an asterisk (*) are required.

the Add ALSCA screen

  1. Enter the Completed Date.
    • Click the Date Selector button to display the drop-down calendar.
  2. Select the answer to 1. Was there an appropriate assessment supplement? from the drop-down menu.
  3. Select the answer to 2. Was the appropriate assessment supplement completed? from the drop-down menu.
  4. Click Save. The system will return to the Assessment History screen with the ACLSA Assessment record.
    • Click Cancel to cancel the screen and return to the Assessment History screen.

Update ACLSA

To update the ACLSA assessment, click the Assessment Type (ACLSA) link found on the Assessment History screen. The system will display the Update ACLSA screen. Data fields with an asterisk (*) are required.

the Update ACLSA screen

  1. Enter the Completed Date.
    • Click the Date Selector button to display the drop-down calendar.
  2. Select the answer to 1. Was there an appropriate assessment supplement? from the drop-down menu.
  3. Select the answer to 2. Was the appropriate assessment supplement completed? from the drop-down menu.
  4. Click Save. The system will return to the Assessment History screen with the ACLSA Assessment record.
    • Click Delete to delete the ACLSA Assessment record.
    • Click Cancel to cancel the screen and return to the Assessment History screen.

YASI II - Text Results History

To access the text results history, click the View YASI II Results History link found on the Assessment History screen. The system will display the YASI - Text Results History screen.

  • Click the Back link to return to the Assessment History screen.

YASI - Text Results History screen

Chapter Ten