September 15, 2014 - Child Care Payment Update

IDHS continues to provide up to date information on Child Care Assistance program payments. Here is the latest information provided on the Child Care information phone line: (217) 524-9041.

To find out when your payment was entered, you usually can use 800-804-3833. That number is supposed to tell of entered payments the working day after entry, approval of a payment the working day following the approval, and generally will tell about issue of a payment two working days after the issue. Unfortunately, 800-804-3833 for some callers, has not been working well lately. Later in this call we will give you some web site information that you can use to see approved and issued payments. Licensed providers must enter the IVR case numbers to hear information on their payments. Please refer to the most recent child care certificate or other child care case information for the IVR number.

If you have a question regarding a redetermination, approval, address change, certificate needed, the number of days entered in for a payment, and many other questions, you will need to contact your child care office that takes care of your case. Also, contact the child care office that handles the case for any payment that was issued but was not received, or for those returned undeliverable to The Office of the Comptroller.

For this program, we draw our Federal Child Care funds in the middle of the month each month which allows us to approve and issue the majority of the payments. Some months we still have funds from the previous month that allow us to approve some payments early in the current month. This month we did not have any carry over funds from August to use in early September. However, we did have some funding that became available on September 11th. At this point it appears MOST payments waiting to be approved by DHS that were entered on August 29th, and many (not all) payments entered on September 2nd were approved by DHS on September 11th. Providers with multiple cases entered on September 2nd probably didn't have all their case approved on September 11th. On September 12th, another small portion of payments entered on September 2nd were approved by DHS. On September 15th MOST of the payments entered on September 2nd not already approved should be approved by DHS, along with most payments entered on September 3rd, and many of the payments entered on September 4th. We note MOST on the approval of entered payments because some payments require extra technical work to process the payments, or there might be an issue with the provider information which can cause delays on the approval of the payments. With are full funding starting on September 15th, we should continue to approve payments throughout the remainder of September, and the backlog of payments waiting to be approved should be caught up around Wednesday, September 17.

For issued payments, the payments that were approved by DHS on September 11th should be issued by The Office of the Comptroller on September 15th. More payments will be issued starting around September 16th, and will continue throughout September as funding continues.

The child care payment process is 3 Steps. Your payment is entered into the child care system, when funding is available, and the system has no errors the payment is approved by DHS. After the payment is approved, generally the payment will be issued by The Office of the Comptroller 1-3 working days after the approval.

Paper checks are mailed the next working day after being issued. Direct Deposit and debit card payments are in accounts 2 working days after issue. Weekends and holidays are not working days.

To follow payments via the internet, you can see approved payments at:

  • Go to tab: FOR PROVIDERS
  • Click on: Payments
  • Click on: Provider Payment Inquiry
  • Enter: SS# or FEIN
  • Click on: Submit
  • CVR date is the approved date
  • Correct issue date will appear two working days after being issued

To see if a payment has been issued by the Office of the Comptroller use:

  • Go to Financial Inquiries (tab at top of the page)
  • Click on Vendor Payments
  • Enter SS# or FEIN
  • For the next two pages click on the Gray Boxes at bottom of page (Payments and Find Warrants)
  • Most recent issued payment will be listed at top of the page.

Check back in a few day for more updates. Some of this information could change, we will update you the best we can if new information becomes available.