September 9, 2014 JDAI/DMC Committee Meeting

Audience

Illinois Juvenile Justice Commission JDAI/DMC Committee Members and Staff. The public is welcome to attend.

Date/Time

September 9, 2014, 9:30a.m. to 11:30a.m.

Location

160 N LaSalle
10th Floor
Chicago, IL
823 E Monroe
Springfield, IL

Agenda

Call to Order
Roll Call
Approval of Minutes
Chair's Comments
Detention/Detention Alternatives
1. Project Updates
  1. Detention Self-Assessment Recap
  2. IPCSA Conference
  3. Transportation Study
  4. Detention Standards
2. Compliance Monitor Concerns about Jail Removal Violations
3. Upcoming Projects: Detention Screening (AOIC) and Model Site Visit
DMC
1. Ongoing Project Updates
  1. CASP
  2. Law Enforcement/YMCA Project
  3. DMC Data Collection
  4. DMC Newsletter
2. Youth Advisory Board Update
3. August DMC Committee Meeting Update
  1. Workplan Revisions
New Business
Next Meeting
November 6, 2014
Adjourn

Minutes

Call to Order
Meeting called to order at 9:30am.
Roll Call
Commissioners: Chairman Rick Velasquez, Esther Franco-Payne, Rodney Ahitow, George Hill and Michael Rodriguez. Quorum declared present. Staff: Ron Smith, Robert Vickery, Karima Douglas, Julie Stremlau, Monica Kelley and Jeff Bradley. Guests: Susan Witkin, Jason Steele, Erica Hughes.
Approval of Minutes
Commissioner Hill motioned to approve the minutes. Commissioner Franco-Payne seconded the motion. July minutes approved.
Chair's Comments
Detention/Detention Alternatives
1. Project Updates
  1. Detention Self Assessment Recap
    Jeff Bradley updated the group by describing the work involved with the Peoria detention center self-assessment and indicated that the site visits were completed. He is currently working with the teams to follow-up on the results of the assessment. Karima Douglas is a part of the Peoria team. She explained that the members of the Peoria juvenile justice council will have to decide if and how they will release the findings of the assessment.
  2. IPCSA Conference
    The IPCSA fall conference will be October 29-30 in the Champaign. The Commission will be supporting and participating in one of the breakout sessions. The Commission has launched a yearlong pilot initiative with three probation departments - the Second Judicial Circuit, Ogle County, and DuPage County. The project offers probation departments and local stakeholders an opportunity to evaluate how their own practices align with best practices.
  3. Transportation Study
    Chairman Velasquez asked about IJJC's/JDAI's role in the Transportation Study and DJJ's Detention Alternatives. The Transportation Study has not advanced much since the last meeting. The Planning and Grants Committee is addressing the funding issues. Monica Kelley is researching best practices. Jeff would like to do preliminary work on the issues involved in the study while we wait for the resolution. It was announced that DJJ transports 700 kids a month. Many believe that number is not correct. Committee members agreed that DJJ should definitely be a part of this study.
  4. Detention Standards
    Jeff Bradley explained the DJJ standards and jail standards are all different. Jeff and Ron Smith continue to work on updating these standards. DJJ's standards are confusing because in the past, DOC was completing them. DJJ now has distinct statutory authority of the standards. AOIC has programming practices but not really standards.
2. Compliance Update
  Compliance Monitor, Ron Smith talked about the compliance issues and that Illinois is getting very close to its de minimus number. The majority of the infractions are not status offenders. Commissioner Hill asked if we are able to get an extension from OJJDP on the release changes. Staff will follow up with OJJDP for more guidance on the recent changes.
  Chairman Velasquez recently met with a CCBYS agency. They shared data for their first quarter on status offenders. Apparently they are not using CCBYS and domestic battery cases were 10% to 12% of their data. There is a need to follow up on this. The Superintendent was asked to get involved. There needs to be support for CCBYS and it is critical at the district level. The protocol for randomized studies is in place and Robert Vickery is confident the number of violations will decrease. There is no penalty at this point. If we get over 270 OJJDP might penalize. We must address these violations.
3. Upcoming Projects: Model Site Visits, Warrant training & New JMIS Data Report
  Jeff Bradley will be speaking at CMO meeting and attending the Detention Committee meeting. Jason Steele will also be in attendance. Rob Vickery and Commissioner Esther Franco-Payne have a workshop planned on Adolescent Domestic Battery. Jeff talked about the spring conference and possibly bringing in Portland model sites. The topic for the conference is detention release screenings.
  Susan Witkin added that a statewide detention data report will be available soon. We can determine a better focus for next quarter. Susan will present information to the full IJJC this month. There was a recommendation to meet with Mike Tardy.
  Plan to start preliminary site visits, finalize questionnaires and determine what we want to accomplish.
DMC
1. Ongoing Project Updates
  1. CASP
    Work on the CASP initiative is ongoing at the two local sites: Peoria and Macon County juvenile justice councils. Chairwoman Esther Franco-Payne requested that representatives from both councils participate in future DMC Committee meetings.
  2. Law Enforcement/YMCA Project
    Representatives from the YMCA presented on the progress of the project. They explained that they are on track to complete the yearlong project on September 30th. Community cafes and peace circles will be conducted throughout the month in District 10 (Little Village) and District 4. The representatives also highlighted that work in District 8 stalled due to a lack of community partnerships. The group has also produced a toolkit/curriculum for longterm replication of the work as well as an audio CD filled with stories from both youth and law enforcement. The YMCA will present on the project for the full Commission at the November meeting.
  3. DMC Data Collection
    Currently data collection is on hold but staff will begin data collection outreach throughout the fall using the new data template created by the data improvement workgroup.
  4. DMC Newsletter
    DMC Coordinator made a call for contributors to the newsletter as well as any notices for upcoming events. The Committee also decided to add a "community highlights" section to the newsletter detailing the work of local communities to combat r.e.d.
2. Youth Advisory Board Update
  The DMC Coordinator discussed the last YAB meeting. Next steps for the group and for the Commission is to establish a set of bylaws that would govern the group and formulate a longterm structure. The Executive Director will also spearhead "youth commissioner" recruitment efforts to help support the YAB and better fulfill the needs of the Commission.
3. August DMC Committee Meeting Update
  The Committee reviewed the notes from the strategic planning discussion at last month's DMC Committee meeting. Members continued the discussion on DMC and community awareness. Members specifically focused on the benefits of targeted institutional outreach. Some suggestions included: disseminating a training toolkit to specific stakeholder groups and youth service agencies; a train the trainers workshop, partnering with "alternative schools" and a community "listening session." Chairwoman Franco-Payne also suggested bringing in members from law enforcement to the next Committee meeting for brainstorming dialogue. The "homework assignment" for the Committee is to develop three questions for members to pose to members of law enforcement on the topic of their role in reducing DMC.
New Business
None noted.
Next Meeting
November 6, 2014 (Due to Election Day and Veterans Day 11/4 and 11/11)
Adjourn
Commissioner Franco-Payne motioned to adjourn, seconded by Commissioner Hill. Meeting adjourned at 11:41am.