Third Party Software Users

  • ROCS FTP interface for MH and DD Providers using Third Party Software Version 2.90 (exe) - 07/01/2014 (file size 2.03 MB) This is a self-extracting installation executable for use by Providers who use their own systems to report ROCS data.
  • File Specifications Manual for Providers Who Use Third Party Software (pdf)(pdf) - updated 10/1/2020
  • Effective December 31, 2021:
    • CILA payment for Bed Hold Days END.
    • CDS 31C & 31U temporary COVID Premiums END.
    • SEP 39G and 39U bill codes END.
  • Effective January 1, 2022:
    • CILA Payments resume for CILA Agencies formerly on Advance and Reconcile. Post Payment process is now allowed.
    • CILA Types and Bill Codes Change:
      • 24Hr. Shift Staff CILA remains as 60D Bill Code.
      • Foster Care [portion of 24-Hour Rate Methodology] ENDS. All individuals are converted to Host Family still under 60D Bill Code.
      • Intermittent and Family Intermittent [Per-Diem Payment every day] ENDS. All individuals are converted to Hourly I-CILA under the new 61H, 62H and 63H Bill Codes.
    • Day Programs:
      • The following Day Program Bill Codes: (31C, 31U, 33G, 35U, 36G, 37U) change to 5 hour per day, 115 hours per month and 1,200 annual billable hours.
      • Virtual Day Program (31V) remains unchanged at 5-hours per day, 45 hours per month and 520 hours annually.
      • New and Reactivated 33G, 36G & 36U for SEP Group and SEP Individual BEGIN.
      • People revalidated for SEP Group and/or SEP Individual are authorized for the 33G, 36G and 36U SEP bill codes.
      • Supported Employment Individual (36U) has an 8 hour per day, 90 hour per month and 300 hour per year maximums.
      • Billing requirements for all day programs remains unchanged and are to be billed to the closest 1/4 hour increment.
  • Effective February 1, 2022
    • 31C and 31U Added temporary 15% COVID Premium to rates.
  • Effective March 31, 2022
    • CDS Blanket and Auto Authorizations for Enhanced CILA Supports (37U) ENDS. 
    • 31C and 31U temporary 15% COVID Premiums END.
    • SODC Day Program: Bill Code 31S (Monthly Payments) END.
  • Effective April 1, 2022
    • SODC CDS new Bill Codes 38C (SODC CDS Off-Site) paid on an hourly basis up to a 5- hour daily maximum. Billing is to be to the closest 1/4 hour. Maximum of 115 hours in a month and 1,200 hours annual BEGINS.
    • SODC CDS new Bill Codes 38C (SODC CDS Off-Site) paid on an hourly basis up to a 5- hour daily maximum. Billing is to be to the closest 1/4 hour. Maximum of 115 hours in a month and 1,200 hours annual BEGINS.
  • The Division of Developmental Disabilities will continue to provide notifications to the field regarding advancements and programming changes which will directly impact the billing of services. 

For questions or technical support for the MIS systems - ROCS, Agency Plans, Fee for services, etc., please send e-mail to ROCS Support

ROCS Changes for ICD-10 implementation

New record formats will be required for client files submitted after September 21,2015.

Test files can be sent by using the FTP Test Installation Executable which can be downloaded using the link below.

FTP Test Installation Executable Download

Test files must contain valid data records and a trailer record.  Please contact the ROCS Help Desk before sending any test files.

Please send an email to DoIT.ROCS@illinois.gov for assistance.


Technical Support

Please review the Provider Assistance area for questions and answers about ROCS.

If you need further assistance, contact ROCS Technical Support

updated 11/16/2022