March 9, 2011 Planning and Grants Sub-Committee


March 9, 2011
9:00AM - 12:00AM


  • 100 W. Randolph Street Suite 4-200
    Chicago, IL 60601
  • 1301 Concordia Court (Conkle Hall)
    Springfield, IL 62702


  1. Call to Order
  2. Roll Call
  3. Approval of Minutes
  4. Review of Title II Formula Application
  5. Review of Reentry Initiative/RFP Development
  6. DJJ's VDISC Proposal
  7. Results Based Accountability: Overview and Application to IJJC
  8. New Business
  9. Adjournment


Date/Time: March 9, 2011 - 9:00am to 12:00pm


  • 100 W Randolph Street Suite 4-200, Chicago, IL 60601
  • 1301 Concordia Court, Conkle Hall, Springfield, IL 62702

I. Call to Order

Meeting was called to order at 9:13am.

II. Roll Call

Commissioners and Committee Members: Planning and Grants Chairman Lisa Jacobs, Roseanna Ander, George Hill, Pamela Rodriguez, Wayne Straza and IJJC Chairman George Timberlake via telephone. Commissioners: Julie Biehl, Arthur Bishop, Rick Velasquez, Esther Franco-Payne.

Staff: Karrie Rueter, Lin Ferguson, and Julie Stremlau.

Guests: Michelle Arnold, Susan Witkin, Peter Mulhall, and Ashley Cross.

III. Approval of Minutes

Commissioner Straza motioned to approve January I9, 2011 minutes. Chairman Timberlake requested a minor edit. Minutes will be corrected. Commissioner Rodriguez seconded the motion. All in favor, minutes approved. Commissioner Ander motioned to approve February 9, 2011 minutes. Commissioner Straza seconded the motion. All in favor, minutes approved.

IV. Review of Title II Formula Application Draft

Karrie Rueter gave an overview of the Title II Application Draft that was distributed to the committee members prior to the meeting. The issue of Separation was discussed. Commissioner Jacobs explained that the Commission and the new DJJ Director are working to push a better interpretation. It is well known that many states have the same issue as Illinois. There is a section about issues with data, we cover that but this report gives statewide data. Chairman Timberlake and selected members of the Commission will get together to develop a request to OJJDP for consideration on this issue.

Commissioner Jacobs suggested to have the initial Commissioners selected to edit specific aspects of the Title II Grant will review this draft and make their specific recommendations. Commissioners Ander, Biehl, Bishop, Griffin, Jacobs, Rodriguez and Velasquez were recommended to provide their input on the key areas at the January 19, 2011 IJJC meeting. Reports were due to Commissioner Jacobs on February 1, 2011. These recommendations will be finalized and submitted to Karrie Rueter by close of business on March 11th.

Karrie Rueter explained some specific aspects of the Title II budget. The budget is not required to be specific and it is based on Program Area spending. The Commissioners will review the budget and report back to Karrie for final editing. Commissioner Hill inquired about the process to make alterations to the plan once it is submitted and approved. Karrie Rueter explained that the priority areas guide the programs implemented and the money spent. To change funding and/or programming we submit a Grant Adjustment Notice (GAN) to OJJDP. It is possible to adjust the planning and programming after this application has been submitted.

V. Reentry RFP (Continued Development)

Commissioner Jacobs explained the Reentry RFP is moving along nicely. There is a small group of Commissioners that have worked diligently to get this document prepared. This draft will be updated as necessary and presented to the Commission on March 16th.

VI. New Business

Chairman Timberlake explained that the Illinois Balanced and Restorative Justice Project submitted a proposal for funding from the Commission in February and, because the Commission has not yet acted upon that request for funds, he intends to issue an "emergency grant" to IBARJP in the amount of $25,000 while the full request for funds is reviewed. He noted that IBARJP has been receiving funding from the MacArthur Foundation as a Models for Change grantee to implement restorative justice practices in communities and schools across the state and, because that Models for Changed funding is ending, IBARJP is now seeking funding through the Commission. Commissioner Straza responded that he believed this type of funding would open the Commission up to a multitude of general requests for funding from a variety of sources. Commissioner Rodriguez stated that the Commission must first determine if they want to fund this activity or project and second to ensure there is funding available. Commissioner Straza made a motion to deny this funding. Commissioner Hill seconded the motion with the stipulation that it be noted Chairman Timberlake has the option of making emergency grants, as defined in the Commission bylaws, in his role Chairman of the Commission. All in favor, motion passed. Chairman Timberlake abstained.

VII. Introduction to Results Based Accountability

Phil Lee conducted an initial training for the Commission on the tenets of Results-Based Accountability planning, implementation and reporting of system change and programmatic efforts. The Committee looks forward to the full Commission reviewing this information and the continued work to assist the Commission in implementing strong results-based strategies and measures to support in its work.

VIII. Adjournment

Commissioner Jacobs motioned to adjourn. Commissioner Straza seconded the motion. All in favor, meeting adjourned at 12:31pm.