01.03.04 - Personnel Management-Staff Development

01.03.04 - Personnel Management - Staff Development
Policy Number and Last Update (01.03.04 / 06/2017)

Positions are determined by the grant application submitted by IDHS MSHS staff and approved by Office of Head Start Migrant and Seasonal Program, and are based on funds available to IDHS. Position descriptions generated by IDHS MSHS are distributed to staff at the time of hiring and include the title, responsibilities, required qualifications and major duties.


  1. Delegate staff attends the annual state-wide pre-service training conducted by DHS MSHS staff.
  2. Delegate programs carry out one week of pre-service training at their sites. Teachers and assistant teachers participate in one in-service training session monthly. Employees hired after pre-service training will be trained before they begin work.
  3. Employees, with their supervisors, assess their individual training needs, and agree upon the best strategies for improving their skills.
  4. Delegate directors create a professional development plan with each employee, based on evaluations of the employee's and the supervisor's evaluations.
  5. As part of the professional development plan, supervisors will develop an Individual Coaching Plan, if necessary, for the teaching staff.
    1. Use practice or set of practices identified during the planning meeting;
    2. Data from Curriculum Implementation Fidelity observations;
    3. Teacher-Child interaction (CLASS) observations;
    4. and/or, Self-reflection's data to identify priorities for coaching and develop action plan.
  6. Records of employees' training activities are kept in personnel files, and continuously updated.
  7. Delegate directors complete the T/TA plan for their program, setting priorities according to the availability of funds, and submit the plan to IDHS MSHS staff for approval.
  8. Staff of IDHS MSHS revise plans as needed, return the revised plans to delegate directors and include them in the federal funding application.

Topics for annual state-wide pre-service training

For all staff:

  • MSHS Policies and Procedures
  • Implementation of HSPPS
  • Family engagement and school readiness
  • SIDS
  • Shaken Baby Syndrome
  • Child supervision ("Active supervision" webinar available at OHS ECLKC.)

For Family Service Workers:

  • Interviewing for the Family Assessment
  • Setting and continuing goals with parents
  • Strategies for involving fathers in the program
  • Facilitating the parent curriculum
  • Home visits
  • Basic child development & nutrition for children
  • Initiatives of OHS
  • Domestic violence

For Education Coordinators:

  • Monitoring and coaching curriculum fidelity
  • Transition services
  • Family engagement and school readiness
  • Education and classroom-related policies and procedures

For Health Coordinators:

  • Special dietary needs of children with disabilities
  • Child-specific health care needs and food allergies
  • Use of Growing Healthy training kit for parents
  • Disaster and emergency preparedness plan
  • Cultural competency in health services

For Disabilities Coordinators:

  • IDEA
  • ADA
  • Child inclusion 

For Mental Health Coordinators:

* Children's mental health (with education staff)

Topics for Delegate Pre-service or mid-season training

For all staff, consultants and volunteers:

  • Mandated reporting of child abuse and neglect (available on line from IDCFS)
  • Disaster preparedness - medical and dental emergencies and fire, weather, toxins or community emergencies
  • Philosophy and goals of Head Start

For all Teachers and Assistant Teachers:

  • Curriculum implementation and fidelity
  • Child observation and assessment
  • Classroom management and child guidance
  • Mental health in early childhood (also for Mental Health Coordinators)
  • School readiness
  • Practice-based coaching
  • Planned language approach
  • Dual language learners
  • Child inclusion Caring for children with special needs (available in Spanish and English through Illinois Gateways to Opportunity)
  • Basics of culturally and linguistically appropriate practices (available through Illinois Gateways to Opportunity)
  • Family engagement and school readiness
  • Playground, pedestrian and transportation safety
  • How to conduct developmental and socio-emotional screenings
  • Classroom-related policies and procedures

For Teachers of infants and toddlers:

  • Infant/toddler-related Policies and procedures

For Education Coordinators:

  • "Adult Learning Theory and Presentation Skills" (available through Illinois Gateways to Opportunity
  • "Designing Effective Training" (available through Illinois Gateways to Opportunity)

For Family Service Workers:

(Available from OHS ECLKC website)

  • PFCE webinar series, "Strengthening Connections," and "Father Engagement is Everyone's Business"
  • Video series, "Best Practice in Family and Community Engagement"
  • Video, "Journeys of Hope and Courage: Using storytelling…"
  • Webcast, "Children's Learning and Development and Family Engagement"
  • Head Start Program Performance Standards
  • Webinar series, "Measuring What Matters"
  • Webinar series, "Building Foundations of Economic Mobility"
  • "Facilitating Change; Conversations That Help"
  • "Building relationships with adult education and training programs"

For Health Coordinators:

  • Monitoring food service
  • Health-related policies and procedures
  • Safety practices: emergency procedures, 1st Aid, CPR, workplace emergency plan
  • OHSA hygiene practices

For Disabilities Coordinators:

  • Inclusion and modification plan

For Mental Health Coordinators:

 Role of mental health consultant