DDD Information Bulletins

The Division of Developmental Disabilities (DDD) has established the use of Division Information Bulletins in an effort to improve and organize the various formal communications released from the Division to stakeholders.

Please review and comment on DRAFT Bulletins.

Information Bulletins - 2024

Reference Number	Title of Bulletin
DD.24.012	Health Risk Screening Tool (replaces DD.24.005)
DD.24.011	CDS Operations Under COVID-19
DD.24.010	ADA/Olmstead Outreach - Updated 2/2/24 (replaces DD.22.010)
DD.24.009	HCBS Settings Rule: Right to Furnish and Decorate Their Sleeping and Living Units
DD.24.008	HCBS Settings Rule: Right to Control Personal Resources
DD.24.007	HCBS Settings Rule: Right to Freedom from Restraint
DD.24.006	HCBS Settings Rule: Right to Physical Accessibility
DD.24.005	Guidance on the Health Risk Screening Tool (replaces DDD.21.015)
DD.24.004	DDD Supported Employment Program (Replaces DD.21.022 and DD.20.027)
DD.24.003	Crisis Process (replaces portions of DD.21.005)
DD.24.002	Paid Leave for All Workers
DD.24.001	January 1 Wage/Rate Increase

Information Bulletins - 2023

Reference Number	Title of Bulletin
DD.23.016	HCBS Settings Rule: Right to Engage in Community Life
DD.23.015	HCBS Settings Rule: Right to Dignity and Respect
DD.23.014	HCBS Settings Rule: Right to Freedom from Coercion
DD.23.013	HCBS Settings Rule: Right to Choose a Roommate in Waiver-Funded Settings
DD.23.012	Increases in the Home-Based Support Services Program (HBS)
DD.23.011	COVID-19 Guidance for Community Supported Residential Settings
DD.23.010	UPDATED - V.4 - ISC Remote Monitoring Activities (Replaces DD.20.019, DD.21.010 and DD.22.007)
DD.23.009	UPDATED - V.5 - COVID-19 Home Based Support (HBS), Bogard Specialized Services & Fee-for-Service Billing, Agency and Consumer Guidance (replaces DD.20.024, DD.20.020, DD.20.009, DD.21.008 and DDD.22.008)
DD.23.008	HCBS Settings Rule: Final Residency Agreement (Replaces DD.22.005)
DD.23.007	Remote Support (Replaces DD.21.019)
DD.23.006	HCBS Settings Rule: Right to Privacy
DD.23.005	HCBS Settings Rule: Right to Have Visitors of Their Choosing at Any Time in Waiver-Funded Settings
DD.23.004	HCBS Settings Rule: Access to Food at Any Time in Waiver-Funded Settings
DD.23.003	Live in Caregiver Exemption (Revised 11/20/23)
DD.23.002	Waiver Services Transition Information (Replaces portions of DD.21.005)
DD.23.001	Rate Changes for DDD Waiver Funded and ICF Programs

Information Bulletins - 2022

Reference Number	Title of Bulletin
DD.22.015	PSW in the Children's Support Waiver
DD.22.014	Individualized Back Up Plan
DD.22.013	Increases in the Home-Based Support Services Program (HBS) - DD.22.013
DD.22.012	Person-Centered Planning Process
DD.22.011	ISSA Monitoring Visits
DD.22.010	ADA/Olmstead Outreach
DD.22.009	UPDATED V.4 - COVID-19 Community Day Services (CDS) & Residential Rates and Reimbursement (Replaces DD.20.025, DD.20.008, and DDD.21.011)
DD.22.008	UPDATED - V.4 - COVID-19 Home Based Support (HBS), Bogard Specialized Services & Fee-for-Service Billing, Agency and Consumer Guidance (Replaces DD.20.024, DD.20.020, DD.20.009, and DD.21.008.
DD.22.007	UPDATED - V.3 - ISC Remote Monitoring Activities (Replaces DD.20.019 & DD.21.010)
DD.22.006	Update - CDS Operations Under COVID-19 (Replaces DD.21.013)
DD.22.005	Residency Agreement for Provider Owned or Controlled Settings
DD.22.004	Lockable Doors and Privacy in Provider Owned or Controlled Settings
DD.22.003	COVID-19 DSP Staffing Crisis Response (Replaces DD.21.024 and DD.20.023)
DD.22.002	Intermittent CILA (ICILA) Services and Supports Clarification of Program Scope and Billing - REVISED (Replaces DD.15.060)
DD.22.001	Host Family CILA - REVISED

Information Bulletins - 2021

Reference Number	Title of Bulletin
DD.21.026	Converting Bed Hold to Occupancy Factor
DD.21.025	Rate Changes for DDD Waiver Funded Programs
DD.21.024	COVID-19 DSP Training Flexibilities Part 2 (Replaced by DD.22.03)
DD.21.023	Increases in the Home-Bases Support Services Program (HBS)
DD.21.022	Supported Employment Program (SEP) Revalidation and Future Awards IB (Replaces DD.20.027)
DD.21.021	Testing of Functional Literacy
DD.21.020	Non-Medical Transportation (55T)
DD.21.019	Remote Support (Replaced by DD.23.007)
DD.21.018	Important News About Fire Marshal Safety and Inspections
DD.21.017	Individual Rights and Autonomy
DD.21.016	Abuse, Neglect, Exploitation and Mistreatment
DD.21.015	Guidance on the Health Risk Screening Tool (Replaced by DD.24.005)
DD.21.014	Personal Support Services In a Hospital Setting
DD.21.013	Update - CDS Operations Under COVID-19 (replaces DD.20.012)
DD.21.012	Individual Funds Management
DD.21.011	UPDATED V.3-COVID-19 Community Day Services (CDS) & Residential Rates and Reimbursement (Replaced by DD.22.009)
DD.21.010	UPDATED - V2 -ISC Remote Monitoring Activities (Replaced by DD.22.007)
DD.21.009	Collection of Earned Income - REVISED
DD.21.008	UPDATED - V.3 - COVID-19 Home Based Support (HBS), Bogard Specialized Services & Fee-for-Service Billing, Agency and Consumer Guidance (Replaced by DD.22.008)
DD.21.007	Dietary Supports and Mealtime Practices
DD.21.006	Behavior Intervention and Treatment Implementation and Billing
DD.21.005	Crisis And Waiver Service Transition Information Bulletin (Replaced by Waiver Services Transition IB DD.23.002 and Crisis Information DD.24.003)
DD.21.004	Critical Incident Reporting Analysis System (CIRAS)
DD.21.003	Enteral Tube Policy
DD.21.002	Aging out of Children's Residential Services
DD.21.001	PUNS Clarification and Additional Guidance

Information Bulletins - 2020

Reference Number	Title of Bulletin
DD.20.027	Supported Employment (Waiver Funded)
DD.20.026	Planning Guidance and Documentation Requirements for Residential Providers with a Positive COVID-19 Case
DD.20.025	UPDATED - V.2 - COVID-19 Community Day Services (CDS) & Residential Rates and Reimbursement - (Replaces DD.20.008) (Replaced by DD.22.009)
DD.20.024	UPDATED - V.2 - COVID-19 Home Based Support (HBS), Bogard Specialized Services & Fee-for-Service Billing, Agency and Consumer Guidance - (Replaces DD.20.009) (Replaced by DD.22.008)
DD.20.023	UPDATED - V.2.1 - COVID-19 DSP Training - (Replaced by DD.22.03)
DD.20.022	Increases in the Home-Based Support Services Program (HBS) - DD.20.022
DD.20.021	Purchase of Service (POS) Bed Hold Request Form and Process - REVISED (Replaces DD.16.071)
DD.20.020	COVID-19 PSW Background Checks (Replaced by DD.22.008)
DD.20.019	ISC Remote Monitoring Activities (Replaced by DD.22.007)
DD.20.018	Virtual Day Services (Revised 10/9/2020)
DD.20.017	CILA and DD Facilities Electronic Monitoring Forms and Process
DD.20.016	Additional Staff Supports During At-Home Day Services (Waiver Funded)
DD.20.015	Appeals Process
DD.20.014	Rate Increase for DDD Waiver Funded Programs FY2021
DD.20.013	CDS Serving Individuals from ICF/DDs and SODCs, effective 9/1/20
DD.20.012	CDS Operations Under COVID-19
DD.20.011	At-Home Day Program (37U) Use
DD.20.010	UPDATED - COVID-19 DSP Training - (Replaces DD.20.005)
DD.20.009	UPDATED - COVID-19 Home Based Support (HBS) & Fee-for-Service Billing, Agency and Consumer Guidance - (Replaces DD.20.004) (Replaced by DD.22.008)
DD.20.008	UPDATED - COVID-19 Community Day Services (CDS) & Residential Rates and Reimbursement - (Replaces DD.20.003) (Replaced by DD.22.009)
DD.20.007	CARES Act for LTC Residents and Pandemic Unemployment Compensation
DD.20.006	Rate Increase Effective January I, 2020 for DDD Funded Waiver Funded Programs
DD.20.005	COVID-19 DSP Training - (Replaced by DD.20.010)
DD.20.004	COVID 19 Home Based Support (HBS) & Fee-for-Service Billing, Agency and Consumer Guidance - (Replaced by DD.20.009)
DD.20.003	COVID 19 Community Day Services (CDS) & Residential Rates and Reimbursement - (Replaced by DD.20.008)
DD.20.002	Guidance on Office of State Fire Marshal Life Safety Code Changes
DD.20.001	Adaptive Equipment, Assistive Technology, Home and Vehicle Modification Request Process

Information Bulletins - 2019

Reference Number	Title of Bulletin
DD.19.012	Medicaid Redeterminations
DD.19.011	New Birdseye Software for DDD
DD.19.010	July 1, 2019 COLA & FY2019 Rollover
DD.19.009	Health Risk Screening Tool (Replaces DD.19.006)
DD.19.008	Increases in the Home-Based Support Services Program 2019 (HBS)
DD.19.007	Residential Site ID or Change to Residential Site Rate Determining Factors
DD.19.006	Health Risk Screening Tool RESCINDED (See DD.19.009)
DD.19.005	Changing Grant Payment Procedures (7000.120)
DD.19.004	Changing from 38U to 30U Program/Bill Codes
DD.19.003	Administration of Medications by Direct Support Staff in Community Day Service Programs
DD.19.002	New Service Code: 31C - Community Day Service (Community Location)
DD.19.001	Staff Training Reimbursement Methodology for Insulin & Enteral Tubes

Information Bulletins - 2018

Reference Number	Title of Bulletin
DD.18.006	New Employer Tax Rate for Participant-Directed Personal Support Services
DD.18.005	Timely reporting of Service Hours by Participant-Directed Personal Support Workers
DD.18.004	Staff Training Billing and Reimbursement Process (Replaces DD.16.073)
DD.18.003	Two Year Renewal of Training Programs - Policy Change
DD.18.002	Increases in the Home-Based Support Services Program 2018 (HBS)
DD.18.001	Rate Increase for DDD Programs 2018

Information Bulletins - 2017

Reference Number	Title of Bulletin
DD.17.005	Day Program Audit Trail Guidance
DD.17.004	Increases in the Home-Based Support Services Program
DD.17.003	Rate Increase for DDD Programs 2017
DD.17.002	Personal Needs Allowance Increase (Replaces DD.15.057 & DD.14.040)
DD.17.001	MC/DD Adult Referrals

Information Bulletins - 2016

Reference Number	Title of Bulletin
DD.16.086 DD.16.085	LIGAS Hold Form Increase in Behavior Intervention/Treatment Hours (56U)
DD.16.084	Increases in the Home-Based Support Services Program (HBS) and Family Assistance Program (FAP)
DD.16.083	Revised: CANTS Clearance Process
DD.16.082	Independent Service Coordination/Individualized Service and Support Advocacy Transfer Request Rescinded
DD.16.081	Revised: Rights of Individuals Form (Replaces DD.11.007)
DD.16.080	Children's Waivers and Medicaid Eligibility
DD.16.079	Community Integrated Living Arrangements (CILA) Clarification of Family or a Person's Own Home
DD.16.078	Independent Service Coordination (ISC) Specialized Additional Monitoring
DD.16.077	Request to Exceed 25-Hour ISSA Service Cap
DD.16.076	Community Integrated Living Arrangement (CILA) Closure Choice Form
DD.16.075	Revised: Pre-Admission Screening (PAS) Manual Revisions for the Psychological Assessment
DD.16.074	Federal Regulations: Disclosure of Information About Intermediate Care Facilities for Individuals with Developmental Disabilities (ICF/DD)
DD.16.073	Staff Training Billing and Reimbursement Process (Replaces DD.14.034 and Replaced by DD.16.073)
DD.16.072	Service Termination Approval Request (STAR) Form & Process
DD.16.071	Bed Hold Request Form and Process (Replaced by DD.20.021)

Information Bulletins - 2015

Reference Number	Title of Bulletin
DD.15.070	No Increase in HBS and FAP Allocations, Effective in January, 2016
DD.15.069	Pre-Admission Screening (PAS) Manual Revisions for the Psychological Assessment RESCINDED: SEE DD.16.75
DD.15.068	Revisions to Prioritization of Urgency of Need for Services (PUNS) Manual and Enrollment Tool
DD.15.067	New Rules: Overtime Wages for Home-Based Support Services Personal Support Workers
DD.15.066	Support Service Teams (SST) Referral Form - Revised
DD.15.065	ROCS System modification to allow ICD-10 Codes
DD.15.064	IMPACT Provider Enrollment System - New System Now In Effect
DD.15.063	On-Site Review Activities for FY16 by the Division of Developmental Disabilities
DD.15.062	New Forms: Skilled Nursing Facility/Pediatric (SNF/Ped) Forms
DD.15.061	Change in Community Integrated Living Arrangement (CILA) Award Letter Process for Site Approval
DD.15.060	Clarification of DSP Hours for Family and Intermittent CILAs (Replaced by DD.22.002)
DD.15.059	Reminder of Available Funding for Home/Vehicle Modifications and Equipment/Technology
DD.15.058	Ligas Transition Service Plan - Quality Review Tool
DD.15.057	Personal Needs Allowance: Addendum (Replaces DD.14.040 and Replaced by DD.17.002)
DD.15.056	Document Clearance Process for Information Bulletins and Manual Modifications
DD.15.055	Change in Medicaid Provider Enrollment - IMPACT System
DD.15.054	Emergency Closure of an ICF/DD
DD.15.053	DHS Learning Management System Used for Training of Providers and Other Stakeholders - RESCINDED
DD.15.052	Emergency Closure of a CILA Agency
DD.15.051	Revised CANTS Clearance Process (See Revised Draft Bulletin of 8-9-16)
DD.15.050	Information Bulletin DD.14.043 on Overtime Wages for Personal Support Workers - RESCINDED
DD.15.049	New Provider Technical Assistance by Division of Developmental Disabilities

Information Bulletins - 2014

Reference Number	Title of Bulletin
DD.14.048	Revisions to the DDPAS-10 Form in the Pre-Admission Screening Manual
DD.14.047	Skilled Nursing Facilities for Pediatrics (SNF/Peds) Exceptional Care Issues
DD.14.046	Modifications of Ligas Transition Service Plan Form and Instructions
DD.14.045	Increase in HBS and FAP Rates, Effective January 1, 2015
DD.14.044	PAS Manual Modification - Medical History
DD.14.043	New Rules on Overtime Wages for HBS Personal Support Workers and Annual Increase in HBS Amounts - RESCINDED 1-27-15 (See DD.15.050)
DD.14.042	New Process to Change Fiscal/Employer Agencies
DD.14.041	Additional Staffing Requests/Awards under CILA & DT Programs
DD.14.040	Personal Needs Allowance (Replaced by DD.15.057)
DD.14.039	Pre-Admission Screening Manual Revisions - Required Assessments
DD.14.038	One- and Two-Person CILA Request - Commuunity Integrated Living Arrangements (CILA)
DD.14.037	Long-Term Additional Staff Support Requests - Community Integrated Living Arrangements (CILA) and Developmental Training (DT) - RESCINDED 9/14
DD.14.036	Initial Additional Staff Supports Request - Community Integrated Living Arrangement (CILA) and Developmental Training (DT) - RESCINDED 9/14
DD.14.035	CILA 60D Post Payment Option
DD.14.034	Staff Training Billing and Reimbursement Process (Replaces DD.14.034 and Replaced by DD.16.073)

Information Bulletins - 2013

Reference Number	Title of Bulletin
DD.13.033	Increase in HBS and FAP Rates Effective in January, 2014
DD.13.032	Waiver Request Process for Individual Listed on DCFS' State Central Register (CANTS)
DD.13.031	Ligas Service Transition Plan Compliance
DD.13.030	Staff Training Reimbursement Process Change - Rescinded 9-26-13, Not Implemented (See DD.14.034)
DD.13.029	Nursing Assessment Before Training of Unlicensed Staff
DD.13.028	Comfort Treatments
DD.13.027	Regularly Prescribed Over-the-Counter Medications
DD.13.026	Increase in HBS and FAP Rates Effective in January, 2013
DD.13.025	CILA Estimated Rate Calculator
DD.13.024	Reminder To ISSA and Service Facilitation Agencies to Present All Service Options to HBS Customers

Information Bulletins - 2012

Reference Number	Title of Bulletin
DD.12.023	Registration Needed to Comply with Background Checks Requirements
DD.12.022	Organizational Change in Division of Developmental Disabilities
DD.12.021	Documenting Education Requirements for Qualified Intellectual Disabilities Professional and Direct Support Persons
DD.12.019	Individual Service and Support Advocacy (ISSA) Review and Approval of Individual Service Plan (ISP) Form
DD.12.018	Risk Assessments for Participants in Home and Community-Based Services Waivers
DD.12.017	Confidentiality of CILA Addresses
DD.12.016	Temporary Suspension of Staff Add-On Reviews for CILA & DT Programs

Information Bulletins - 2011

Reference Number	Title of Bulletin
DD.11.015	Award Memo Effective Dates
DD.11.014	Reporting Individual Financial Information/Third Party Payments
DD.11.013	Increase in HBS and FAP Rates for FY12
DD.11.012	Application For 60D CILA Support Services Form; Instructions & Revised Alternative Day Program Request Form
DD.11.011	Report: Support Service Teams, First Nine Months
DD.11.010	ISSA Guidelines: Problem and Conflict Resolution
DD.11.009	Billing Services for Providers of Behavior and Other Therapy Services
DD.11.008	ISSA Visiting Notes: Revision of Form
DD.11.007	Rights of Individuals Form (IL 462-1201)
DD.11.006	Reporting of Abuse & Neglect Allegations by Child Group Home Providers
DD.11.005	Referral of Children & Adolescents to Support Service Teams
DD.11.004	Report: Support Service Teams, First 180 Days
DD.11.003	New Edit: Medicaid Waiver Payment for Name/RIN Mismatch
DD.11.002	Reporting of Unusual Incidents (Restraint/Seclusion) by Child Group Home Providers
DD.11.001	Report: Support Service Teams, First 120 Days

Information Bulletins - 2010

Reference Number	Title of Bulletin
DD.10.005	Reporting Abuse & Neglect of Adult Residents in Children's Residential Programs
DD.10.004	Report: Support Service Teams, First 60 Days
DD.10.003	Closure of a CILA Agency
DD.10.002	Closure of an ICF/DD - Rescinded, replaced by DD.015.054
DD.10.001	Announcement of Division of Developmental Disabilities Information Bulletins