Social Services Block Grant Pre-Expenditure Report - FY 2010

State of Illinois

Department of Human Services

Pat Quinn, Governor

Carol L. Adams. Ph.D., Secretary

Social Services Block Grant Pre-Expenditure Report

State Fiscal Year July 2009 - June 2010


As the administrator for the distribution of Social Services Block Grant funds, the Illinois Department of Human Services (IDHS) is charged with the responsibility of identifying and filling gaps in the social service continuum of the State of Illinois. This daunting task of addressing the needs of the diverse populations of this State is accomplished by engendering a spirit of cooperation between the service provider community, partnering State agencies and the Department. While the Department of Human Services administers large programs dedicated to serving significant populations of customers, the task of filling in the "gaps" which may be caused by need, eligibility factors, federal regulations or lack of a funding source, falls to the bureau which maintains experience and expertise necessary to administer the SSBG, the Bureau of Title XX Social Services. By considering the needs of the individuals, groups or communities, the Bureau of Title XX has demonstrated the ability to strategically target populations and provide needed services to persons who otherwise would not be served or under served customers.


Funds are allocated to the 50 States, the District of Columbia, the Commonwealth of Puerto Rico, and the Territories of Guam, American Samoa, the Virgin Islands, and the Northern Mariana Islands. Each fiscal year, States receive an allocation of SSBG funds based on population. Illinois allocation is approximately 4% of the total 1.7 billion in SSBG funds that are awarded to States.

For State Fiscal Year 2010, the Illinois allocation is $72,035,420. Approximately 120,000 persons are projected to be served with this funding.

Congress created the Title XX Social Services Block Grant (SSBG) in 1981 as part of the Omnibus Budget Reconciliation Act. Many lawmakers believed that by creating the block grant, states would be able to manage their own programs and respond more efficiently to local needs. Social Services Block Grant (SSBG) funds are to enable each State to furnish social services best suited to meet the needs of the individuals residing within the State.

National Goals

Each State has the flexibility to determine what services will be provided, who is eligible to receive services, and how funds are distributed among various services within the State. Target population is determined by each State according to these needs and must be directed at one or more of five broad statutory goals:

  • Achieving or maintaining economic self support to prevent, reduce or eliminate dependency;
  • Achieving or maintaining self sufficiency, including reduction or prevention of dependency;
  • Preventing or remedying neglect, abuse or exploitation of children and adults unable to protect their own interests or preserving, rehabilitating or reuniting families;
  • Preventing or reducing inappropriate institutional care by providing for community based care, home based care or other forms of less intensive care; and
  • Securing referral or admission for institutional care when other forms of care are not appropriate or providing services to individuals in institutions.

Various federal legislation authorize the block grant: Social Security Act, Title XX, as amended; Omnibus Budget Reconciliation Act of 1981, as amended, Public Law 97-35; Jobs Training Bill, Public Law 98-8; Public Law 98-473; Medicaid and Medicare Patient and Program Act of 1987; Omnibus Budget Reconciliation Act of 1987, Public Law 100-203; Family Support Act of 1988, Public Law 100- 485; Omnibus Budget Reconciliation Act of 1993, Public Law 103-66; 42 U.S.C. 1397 et seq. For more information on the Social Services Block Grant, go to this website:


Some restrictions are placed on the use of Title XX funds. Funds cannot be used for the following: most medical care except family planning; medical care (other than family planning services, rehabilitation services, or initial detoxification of an alcoholic or drug dependent individual); purchase of land, construction, or major capital improvements; most room and board except emergency short-term services; educational services generally provided by public schools; most social services provided in and by employees of hospitals, nursing homes, and prisons; cash payments for subsistence; child care services that do not meet State and local standards; and wages to individuals.

Illinois Department of Human Services

Title XX also assures that the mission of IDHS, "to provide immediate and continued supportive services and benefits that empowers individuals and families to gain stability and achieve self sufficiency through advocacy and a broad range of customized resources in a partnership and environment that is supportive, safe and respectful," is fulfilled in the activities funded by the SSBG.

Guiding principles of IDHS are:

  • To help families and individuals help themselves by increasing their ability to meet their responsibilities.
  • To serve clients with respect, fairness, and cultural competence.
  • To deliver services in a way that promotes independent living.
  • To find ways to reduce permanent dependence on the human services system.
  • To strengthen communities by coordinating and linking community and state resources, and involving them as partners in policy making and implementation.
  • To measure the effectiveness of human services in terms of outcomes and costs.
  • To deliver services in the most effective way possible within the resources invested in.

The Family Self-Sufficiency Advisory Council, as stated in 305 ILCS 5/12 4.2d, is composed of 30 members who represent recipients, service providers, local governmental units, community and welfare advocacy groups, and the general public. The Council advises the Department regarding all aspects of assistance delivered or contracted and other areas as deemed appropriate by the Secretary. The Council meets at least quarterly. The Council holds meetings in compliance with Illinois' Open Meetings Act (P.A. 82 387).

Department Organization

Department organization consists of the following Divisions and Offices which are all involved in services related to the Social Services Block Grant:

  • Division of Alcohol and Substance Abuse
  • Division of Community Health and Prevention
  • Division of Developmental Disabilities
  • Division of Human Capital Development
  • Division of Mental Health
  • Division of Rehabilitation Services

Eligibility for Services

Eligibility for social services funded by the Social Services Block Grant is determined by each individual State. For Illinois, eligibility is based primarily on the need for services and ability to benefit from the service. Funds are set aside to serve various target populations with many different types of services as defined by the State Department.

Each provider establishes criteria of need according to the service provided. Funds are generally utilized by service providers for families that have few resources and would not otherwise qualify for other state and federal programs. Fees for services are not charged to those served with the exception of child care which is on a sliding fee scale. Service providers submit a program plan, including a spending plan, to the Department for each Program detailed in the Community Services Agreement.

The standard Community Service Agreement (boilerplate) lists requirements which must be complied with by all contractors providing direct services to clients. The agreement cites the numerous statutes and Administrative Rules which providers must follow, lists the estimated amount of funding (which the Department may add to or reduce as needed without amending the agreement), and lists on the last page all attachments included in the agreement. Additional Exhibits may also be added to specify the scope of work or other provisions specific to the funded services.

How Persons May Apply for Services

Services are delivered through a network of community based agencies. Persons may apply for services at these agencies and are self referred, or referred by other local community or state agencies. As part of the service, these agencies may also assist persons in applying for other programs such as food stamps, medical, and cash grants. Information on service providers is made available at Family Community Resource Centers located across Illinois. Family Community Resource Centers and service providers can also be located by accessing the Department's website and typing in "Title XX" under search.

Funding Availability

The Department decides if and when to co-fund service programs. This decision is based upon the eligibility of the services to be provided, past experience with the provider in the provision of services, record keeping and general contractual compliance, availability of federal funds, the need for the service in the geographic area as evidenced by research available to the Department concerning the need for services, and the recommendations of sponsoring agencies and the best interests of the client population.

If previously obligated or new funds are made available, the Department may prepare a Request for Proposal, in accordance with Central Management Services Standard Procurement rules (44 Ill. Adm. Code 1).

SSBG Funds Distribution

There are no major changes from Fiscal Year 2009. The funds continue to be distributed to a variety of programs and services through three accounts within IDHS:

SSBG Funds Distribution Amount
762 Local Initiative Fund $20,614,720
408 Special Purpose Trust Fund $9,363,300
001 General Revenue Fund $42,057,400
Total SSBG Allocation $72,035,420


The Department makes use of the Local Initiative Fund as governed by the appropriations authority established by the Illinois General Assembly (Illinois Public Aid Code [305 ILCS 5/12-10.1]) for the purpose of purchasing social services. This authority is through the appropriation from the Local Initiative Fund, which is the designated account into which the Department receives federal funds and out of which it reimburses up to 75% of the costs of services provided under the Donated Funds Initiative (DFI).

The Division of Human Capital Development (HCD), Bureau of Title XX Social Services, contracts with community based providers for a variety of services. Public or private not-for-profit agencies providing services funded through the Local Initiative Fund are required (Illinois Administrative Code Title 89, Part 130) to provide local cash match and in-kind contributions for 25% of the cost of the program being funded. No more than 15% of the total cost of the program may be represented by in-kind contributions and no less than 10% cash match. The United Way, mental health boards, and donations from the community are examples of the local cash match. The other 75% is made available from federal funds provided through the Title XX Social Services Block Grant.

In addition to the Department sponsored Donated Funds Initiative programs, other Donated Funds Initiative programs are sponsored by the Departments on Aging, Corrections, and Children and Family Services through interagency agreements.

Approximately 50,000 persons are served through the Donated Funds Initiative each year. Sponsored service providers deliver the following services:

  • Domestic violence prevention services
  • Employment services for low income families
  • Family services to prevent neglect and abuse
  • Nurseries for infants and small children for families in crisis
  • Rehabilitation services for the disabled
  • Services for ex offenders
  • Senior services
  • Services for mental health and developmental disabilities
  • Treatment of alcohol and substance abuse
  • Youth development services
  • Other specialized community services

These funds are also utilized for administration cost associated with the oversight of the activities funded by the Social Services Block Grant. The administrative rules, program manual, service definitions, and list of service providers for this program may be obtained from the Department's website


The Department makes use of the Special Purpose Trust Fund as governed by the appropriations authority established by the Illinois General Assembly (305 ILCS 5/12 5). These funds are used for services administered by the Department's Division of Community Health and Prevention (CHP). The Department contracts with community based providers for a variety of services:

  • Chicago Department of Public Health
  • Family Case Management/Downstate
  • Family Planning Services
  • Parents Care and Share
  • Parents Too Soon
  • Responsible Parenting
  • School Based Health Centers
  • Teen Parent Services
  • Teen Pregnancy Prevention
  • Youth Opportunity

Approximately 60,000 persons are served through this funding each year. The administrative rules, program manual, service definitions, and list of service providers may be obtained from the Department's website


SSBG funds that are not utilized by the Local Initiative and Special Purpose Trust Funds are utilized to reimburse eligible General Revenue Fund expenditures that do not qualify for claiming to other categorical assistance programs. In addition to the SSBG federal allocation, up to 10% of the Temporary Assistance to Needy Families (TANF) block grant may be transferred into the Social Services Block Grant to reimburse for expenditures for families whose income is below 200% of federal poverty guidelines. While this method achieves the highest level of federal funding, it also makes it difficult to estimate where SSBG funds will ultimately be spent.

Only allowable services and costs are claimed under the SSBG federal program. Services that are reimbursed with General Revenue Funds and claimed to the Social Services Block Grant include the following Department programs:

  • Early Intervention
  • Home Services
  • Child Care
  • Domestic Violence Intervention

Approximately 10,000 persons are served with this funding. Additional expenditures for services provided through the Department and Children Services may also be claimed as needed. These may include adoption, counseling, foster care, homemaker, protective intervention, and residential child care. Further information on these services can also be obtained from the Department's website.


The Office of Contract Administration (OCA) is responsible for fiscal and administrative compliance. Program Divisions are responsible for evaluation of provider readiness and current compliance with DHS service delivery provisions and the related Manuals and Exhibits. Program Divisions are also responsible for payment and reconciliation methods and are also involved in fiscal and administrative on-site monitoring.

As a technical assistance tool for agencies, OCA has developed a "self-assessment checklist" that can guide a provider to summarize the general fiscal and administrative requirements and to identify the specific contract requirements of each service funded within an DHS Community Services Agreement. The individual checklist items may not apply to every agency, and the checklist is not intended to be a comprehensive list of requirements. The self-assessment checklist can be used to guide the organization to review the contract, attachment(s), Manual(s), and any cited regulations for administrative and client care systems.

State Reporting

Each year, States are required to prepare a federal pre expenditure report indicating how they will use the Title XX SSBG funds. The due date for the pre-expenditure report is thirty days prior to the beginning of the State's fiscal year. States are also required to prepare a post expenditure report within six months after the end of the fiscal year. States complete these reports based on uniform federal service definitions.

This report is made available to the public on the Department's website


The following is a listing of service programs that may be funded by the Social Services Block Grant and the associated Divisions, Offices and State Agencies:

Adoption (Department of Children and Family Services) Provision of permanent homes under new legal parentage, including the transfer of mutual rights and responsibilities prevailing in the natural parent-child relationship.
Case Coordination (IDHS/Divisions of Developmental Disabilities and Mental Health) Coordinating services to provide a necessary advocacy function to link available resources with clients' needs.
Chicago Department of Public Health (IDHS/Division of Community Health and Prevention) Direct health services and enabling services to pregnant women, children and women of reproductive age in the city of Chicago. Services are provided to the non-Medicaid and medically indigent population in CDPH clinics.
Child Care (IDHS/Division of Human Capital Development) Direct care and supervision of children inside or outside their homes during a portion of a 24-hour day in a day care center or in a home that meets state and local standards.
Community Maintenance (IDHS/Divisions of Developmental Disabilities and Mental Health) A series of services in community placement designed to sustain the current level of functioning and well-being of persons who have mental illness and persons with developmental disabilities. The combined methods of services obviate the need for a more restrictive environment for clients who have serious on going impairments.
Comprehensive Youth Development (IDHS/Division of Community Health and Prevention) Comprehensive activities provided to youth and their families that are designed to improve personal and social functioning. The activities aim to prevent future contact with the juvenile justice system. Youth may be placed in regular or specialized group homes or foster homes when appropriate.
Crisis Nurseries  (IDHS/Division of Human Capital Development) Provides 24 hour crisis care and post crisis care in licensed facilities to at-risk families who have children less than seven years of age. The contract deliverables, service activities, cost and outcomes are stipulated in the Program Plan.
Domestic Violence Victim Services (IDHS/Division of Community Health and Prevention) Provide safety assistance to victims of domestic violence.
Early Intervention (IDHS/Division of Community Health and Prevention) Provides services for infants and toddlers under three years of age who may have or be at risk for a developmental delay.
Employability Development (IDHS/Division of Human Capital Development and Department of Corrections) Arrange or provide for assistance in acquiring academic or vocational skills to enable individuals to obtain, retain, or improve employment and overcome barriers to employability. The service activities are not generally available without cost in the public school system.
Family Planning (IDHS/Division of Community Health and Prevention) Confidential and voluntary services provide information about birth control methods or help in planning the number and spacing of children, if and when you decide to become pregnant.
Family Support (IDHS/Division of Rehabilitation Services) Comprehensive, coordinated, and intensive sets of activities provided to or on behalf of an individual to promote maintenance or rehabilitation of the individual in his/her natural, foster, or adoptive home or in a similar homelike environment.
Foster Care (Department of Children and Family Services) Services associated with the provision of a substitute family life experience. Services other than room and board are provided to children in a licensed or approved family home, child care agency or in a supervised independent living situation.
Healthy Child Care Illinois (IDHS/Division of Community Health and Prevention) helps childcare providers to improve the health and well-being of children in their care.
Homemaker (Department of Children and Family Services) Teaching of and assistance in household management and personal care to support individuals and families in their own homes when there are disruptions caused by illness, disability, or other problems.
Home Services (IDHS/Division of Rehabilitation Services) Provides services to individuals with severe disabilities so they can remain in their own homes and live as independently as possible.
Outpatient Treatment (Department of Children and Family Services) Intervention and short-term active treatment for individuals who are at risk of institutionalization.
Parents Care and Share (IDHS/Division of Community Health and Prevention prevent child abuse and neglect by helping families to increase their family management and social support skills.
Parents Too Soon  (IDHS/Division of Community Health and Prevention) Services to individuals 20 years of age or younger who are facing the risk of long-term dependency or whose children might be at risk of abuse or neglect.
Protective Intervention (Department of Children and Family Services) Assistance to individuals in response to potential, actual, or alleged abuse, neglect, or exploitation and who are unable to protect their own interests or individuals who are harmed or threatened with harm through action or inaction by another individual or through their own actions.
Rehabilitation and Training for People with Disabilities (IDHS/Division of Rehabilitation Services) Residential care or home-based instruction, training, and rehabilitation to meet the special needs of individuals with disabilities. Services are not generally available to state residents without cost or without regard to their income.
Rehabilitation and Treatment for Substance Abuse (IDHS/Division of Alcohol and Substance Abuse) Comprehensive range of treatment, deterrent, and rehabilitation service activities designed to reduce or eliminate abuse or dependency, restore individuals to a drug free condition, and/or deter experimental use.
Responsible Parenting (IDHS/Division of Community Health and Prevention) helps adolescent mothers age 13 to 18 living in areas of high teen births. The goal of the program is to delay subsequent pregnancies, monitor consistent and effective use of birth control, enable below post secondary school completion, provide information to help young parents improve parenting skills and cope with social and emotional problems related to pregnancy and parenting and to ensure the teen and her child are healthy and prepared for school.
Residential Child Care  (Department of Children and Family Services) Residential care and supervision provided in a group environment to reduce child-centered problems and develop the potential for the child's return to family and community living.
Services for People Who Are Blind and Visually Impaired (IDHS/Division of Rehabilitation Services) Assists adults who are blind or visually impaired in achieving their education, employment, and independent living goals.
Services for Persons who are Deaf or Hard of Hearing (IDHS/Division of Rehabilitation Services) Provide accessible programming to persons who are Deaf, Hard of Hearing, Late Deafened or Deafblind. Services include interpreter services and advocacy.
School Based Health Care (IDHS/Division of Community Health and Prevention) Improving the physical and emotional health of enrolled students by teaching them life-long habits through the student's access to and receipt of primary health care services, especially for Medicaid children.
Social Adjustment and Rehabilitation (IDHS/Division of Human Capital Development and Departments of Corrections and Aging) Direct interaction between a service provider and an individual(s) in need of assistance in coping with personal problems and improving social functioning.
Teen Parenting Services (IDHS/Division of Community Health and Prevention) helps young parents, under age 21 who receive or apply for Temporary Assistance for Needy Families (TANF), or receive All Kids, WIC, FCM or food stamps who have not completed high school or equivalent. Participation is mandatory for teens receiving TANF and voluntary for, all other eligible teen parents. The goal of the program is to increase below post secondary school completion, reduce subsequent pregnancy, improve parenting skills, increase the rate of the immunizations, well baby visits and screening for developmental delay of the teen parent's children.
Teen Pregnancy Prevention (IDHS/Division of Community Health and Prevention) Support for community based planning to reduce teenage pregnancy and sexually transmitted diseases to promote self-sufficiency.
Transportation (Department on Aging) Assisting persons in making arrangements for travel to and from community resources. Services are provided to individuals sixty years of age or older. Services are measured based on each one-way participant trip. Each participant must reside in a non-long term care setting within a pre established geographic service area.
Treatment and Habilitation (IDHS/Divisions of Developmental Disabilities and Mental Health) Methods of development and enhancement that attempt to affect and improve mental and physical condition or related behaviors of individuals leading to improved social adaptation and integration.
Youth Opportunity (IDHS/Division of Community Health and Prevention) intensive counseling with a focus on building self-esteem; on-site case management, with an emphasis on identifying and resolving barriers to school completion; career awareness activities; job readiness activities; vocational training; advocacy; job placement and job retention support; and mentoring.


The federal government has uniform service categories for reporting. The following chart shows the state category as it relates to the federal category:


Admin. Admin. (IDHS)
Adoption Services Adoption (IDCFS)
Case Management Services  Case Coordination (IDHS)
Counseling Services  Social Adjustment and Rehabilitation, Crisis Nursery, Parents Care and Share, Youth Opportunity (IDHS/IDCFS/IDOC)*
Child Care Services-Children Child Care for Children (IDHS/IDCFS)
Employment Services  Employability Development (IDHS/IDOC)*
Foster Care Services for Children   Foster Care for Children (IDCFS)
 Health Related Services 

Health Support, School Based, Chicago Dept. of Public

Health, Health Child Care (IDHS)

Home Based Services  Homemaker (IDCFS), Home Services Program (IDHS/HSP)
Independent and Transitional Living Services  Community Maintenance (IDHS)
Pregnancy and Parenting Family Planning, Parents Too Soon, Responsible Parenting, Teen Parenting, Teen Preg. Prev. (IDHS)
Prevention and Intervention Services  Comprehensive Intervention for Victims of Domestic Violence (IDHS)
Protective Services for Children Protective Intervention (IDCFS)
Residential Treatment Services  Residential Child Care and Treatment (IDCFS)
Special Services -Disabled

Family Support (IDHS)

Early Intervention (IDHS)

Rehabilitation and Training for Persons with Disabilities,

Services for hard of hearing/deaf and visually impaired (IDHS)

Treatment/Habilitation (IDHS) 

Special Services -Youth at Risk

Comprehensive Youth Development (IDHS) 

Outpatient Treatment (IDHS)

 Substance Abuse Services  Rehabilitation and Treatment for Substance Abuse (IDHS)
Transportation Services  Transportation for Seniors (IDoA)*
Other Services  Multiple Service Contracts (IDHS)
Acronym Name of Agency
IDCFS Illinois Department of Children and Family Services*
IDHS Illinois Department of Human Services
IDHS/HSP Illinois Department of Human Services/Home Services
IDOC Illinois Department of Corrections*
IDoA Illinois Department on Aging*

*IDHS may contract directly with the provider but service is sponsored by partner Departments through Interagency Agreement.

401 South Clinton Street
Chicago, Illinois 60607

100 South Grand Avenue, East 
Springfield, Illinois 62762

Programs, activities and employment opportunities in the Illinois Department of Human Services are open and accessible to any individual or group without regard to age, sex, race, sexual orientation, disability, ethnic origin or religion. The department is an equal opportunity employer and practices affirmative action and reasonable accommodation programs.

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