Indicator #14 - Timeliness and Accuracy of Illinois Data

Early Intervention
Illinois Annual Performance Report

Part C State Annual Performance Report for (FFY07)
(OMB NO: 1820-0578 / Expiration Date: 12/31/2009)

Timeliness and Accuracy of Illinois Data

Part C State Annual Performance Report (APR) for FFY 07/SFY 08

Overview of the Annual Performance Report Development:

The Illinois APR documents performance data on State targets for each Child and Family Connections (CFC) office and documents CFC and state progress or slippage toward measurable and rigorous targets. The Illinois Early Intervention (EI) Program makes the Illinois APR and State Performance Plan (SPP) available on its web site and through links from the other EI web sites (the Illinois Early Intervention Training Program; Provider Connections, the Early Intervention credentialing office; and the Early Childhood Intervention Clearinghouse). The APR and SPP documents are also available to the public at each of the 25 CFC offices.

The APR is part an ongoing process of performance measurement and strategic planning for the Illinois Early Intervention Program. For a number of years, Illinois has been reporting performance data to key stakeholders including the Illinois Interagency Council on Early Intervention (IICEI), the Child and Family Connections (CFC) offices, and the general public through various reporting mechanisms. Work groups of the IICEI have been formed to address specific indicators (Service Delay Work Group and Transition Work Group) and overall operation issues (Finance Work Group). These work groups have helped analyze data and suggest improvement strategies.

Monitoring Priority: Effective General Supervision Part C / General Supervision

Indicator 14: State reported data (618 and State Performance Plan and Annual Performance Report) are timely and accurate.

(20 U.S.C. 1416(a)(3)(B) and 1442)


State reported data, including 618 data, State performance plan, and annual performance reports, are:

  1. Submitted on or before due dates (February 1 for child count, including race and ethnicity, settings and November 1 for exiting, personnel, dispute resolution); and
  2. Accurate (describe mechanisms for ensuring error free, consistent, valid and reliable data and evidence that these standards are met).

FFY: 2007 (7/1/07-6/30/08)

Measurable and Rigorous Target: 100 percent of state reported data will be timely and accurate.

Actual Target Data for FFY07/SFY08:

  1. 100 percent of 618 data tables, state performance plan and annual performance report were submitted by the established due dates.
  2. 100% of the data was submitted on time and accurately.

Discussion of Improvement Activities Completed and Explanation of Progress or Slippage that occurred for FFY07/SFY08:

The Illinois Cornerstone system is a statewide database application that is used by all Child and Family Connections (CFC) offices. The application includes a number of edit checks on numeric data, character data, and data fields, as well as content-specific edit checks and logical consistency checks. The design of the Cornerstone system, including all of the edit and logical consistency checks help ensure the quality and consistency of the data.

All 618 data tables contain data that met computational and logic edit checks. All 618 and other data were accurate to the best knowledge of the lead agency

Several other controls and checks have also been implemented.

  • Monthly, CFC offices receive an Early Intervention statistical report, which includes 32 data elements. These reports are reviewed and analyzed by each CFC office and by the lead agency. These reports have been used to identify and quickly resolve data problems.
  • Quarterly, CFC offices receive other data reports from the lead agency that are used to facilitate data review for accuracy. For example, CFC offices receive a report which lists the names of children in the program that are not enroll in the state Medicaid/Child Health Insurance Program and do not have a family fee. CFC office are asked to research each case to ensure that an application to the state Medicaid/Child Health Insurance Program is submitted or a family fee is assessed, when appropriate.
  • CFC offices have the capacity to establish and run data reports directly from the system to meet their own quality assurance needs.
  • Cornerstone provides a series of edit rights so that a service coordinator or his/her supervisor can correct data under specified circumstances. Corrections that fall outside these guidelines must be address through the HEAT ticket process, with each request reviewed and approved by Bureau staff. These requests are monitored and technical assistance is provided to CFC staff, when indicated.
  • Each CFC office received an on-site monitoring visit during which monitoring staff reviewed both electronic and hard-copy files to verify that required data elements were correctly entered/documented.
  • All new service coordinators receive training on use of the Cornerstone system. Training on system modifications or procedure clarifications are provided to all service coordinators, when needed.
  • FFY07/SFY08 represents the first full year in which service delay data were reported using an electronic reporting system. Monthly reports were submitted by each CFC office and provided detailed data regarding service delays. Discussion of this improved data resource can be found under Indicator 1.
  • Child find data sharing with the Illinois State Board of Education (ISBE)/Part B program has been fully implemented statewide. Discussion of this data sharing can be found under Indicator 8.
  • In FFY07/SFY08, there has been a greater emphasis on maintaining the security of protected health information. Encryption software was loaded on all laptops used by service coordinators.

Revisions, with Justification, to Proposed Targets / Improvement Activities / Timelines / Resources for FFY07/SFY08

The activities listed above to ensure timely and accurate data will continue, with modifications to the Cornerstone system and training updates, when necessary. No revisions to the SPP are needed.