Section 1.0: Introduction to the IDHS Family Planning Program Guidelines

Part I: Guidelines for Delegate Agency Program Management and Administration

  1. 1.0: Introduction to the IDHS Family Planning Program Guidelines
  2. 1.1 Purpose of the Guidelines
  3. 1.2 Definitions

1.0: Introduction to the IDHS Family Planning Program Guidelines

The Illinois Department of Human Services (IDHS) Family Planning Guidelines have been revised and updated to reflect changes in the Federal policy, law and program priorities under Title X of the Public Health Services Act (42 U.S.C. 300, et seq), Illinois State regulations under the Illinois Family Planning Program Services Code (77 Illinois Admin. Code 635), Region V Infertility Prevention Project service guidelines, as well as Illinois State law that is applicable to the provision of family planning services. These Guidelines have been reviewed by the IDHS Family Planning Program Administrator, members of the Family Planning Advisory Council, representatives of delegate agencies, and the Family Planning Program staff and will be issued to family planning program staff at each service site. Any additions or revisions will be distributed as needed.

This document is organized into three major parts: Part I (Sections 1.0 through 6.11) contains guidelines for delegate agency program management and administration; Part II (Sections 7.0 through 10.4) includes guidelines for client services and clinic management; and Part III (Sections 11.0 through 11.3) consists of the evaluation criteria and monitoring components, as well as the evaluation methodology, used by IDHS for ongoing program review. These guidelines and criteria are included in this manual for delegate agency self-evaluation and to assure delegate compliance with the program requirements.

1.1 Purpose of the Guidelines

The IDHS Family Planning Program Guidelines have been developed to direct program personnel, including physicians, mid-level clinicians, and other clinic staff on the program requirements and recommendations for the effective delivery of family planning and related reproductive health care in the local setting. As a quality assurance mechanism, this manual is designed to assure compliance with program regulations, to serve as a resource for staff orientation and continuing education, and to ensure the continuity and quality of care for all clients receiving reproductive health care in the Illinois family planning service network.

These Guidelines reflect the minimum acceptable level of care. The IDHS does not permit deviation from the requirements set forth by its funding agencies and governmental regulations. IDHS also expects family planning services to comply with other pertinent regulations, such as those required by the CDC STD Guidelines, CLIA, OSHA and HIPAA requirements.

1.2 Definitions

Throughout this document, the words "required" or "must," indicate mandatory program guidelines, services or requirements. The word "should" indicates recommended program guidelines. The words "can" and "may," indicate suggestions for consideration by delegate agencies.

"Evaluation" refers to review criteria, instruments and activities that can be used to examine family planning administration and clinical operations. Meeting the standards established in these evaluation criteria will demonstrate compliance with program guidelines/requirements and existence of a particular service.

The "grantee" is the entity that receives the federal grant and assumes legal and financial responsibility and accountability for the awarded funds and for the performance of the activities approved for funding. The Illinois Department of Human Services Family Planning Program is a Grantee of Title X funds in Illinois.

"Delegate agencies" are those entities that provide family planning services with Title X funds under a negotiated, written agreement with the grantee. The terms "delegate agency" and "delegate" are used interchangeably in this document.

"Service (clinic) sites" are those locations where services actually are provided by the delegate agencies.