System Planning and Operation


  1. 1. ADP System Planning
  2. 2. System Documentation
  3. 3. Automated Data Processing Services
  4. 4. System Security/Data Confidentiality
  5. 5. Description of IS changes that occurred in the past year:
  6. 6. Description of IS changes planned for the upcoming year.

1. ADP System Planning

  1. The WIC State agency is included in the following comprehensive Statewide ADP plan(s):
    • Title IVa (TANF)
    • Title XIX (Medicaid)
    • Title V (MCH)
    • Food Stamp Program
    • No - Checked
    • Other (specify):
    • If no, the WIC State agency has its own plan for ADP utilization
      • Yes - Checked
      • No
  2. The State agency has written procedures for monitoring and approving local agency requests for ADP goods and services
    • Yes - Checked
    • No

ADDITIONAL DETAIL: Information System Appendix and/or Procedure Manual (cite): WIC PPM, Part 1, Section 2, #1. Nutrition Services and Administration Costs

2. System Documentation

  1. The State system is fully documented in accordance with (check all that apply):
    • USDA/FNS Computer Security Policy Handbook No. 701 - Checked
    • USDA/FNS ADP Security Guide - Checked
    • Other (specify):
  2. The State agency's overall ADP system documentation includes (check all that apply):
    • a general design - Checked
    • a detailed design - Checked
    • user's manual - Checked
    • maintenance manual - Checked
    • method for updating documentation for system changes/modifications - Checked

ADDITIONAL DETAIL: Information System Appendix and/or Procedure Manual (cite):

3. Automated Data Processing Services

  1. Indicate below whether the following ADP functions, if applicable, are performed by State agency/local agency staff or are contracted to an outside firm:
Performed by Staff Contracted to Outside Firm
State Agency Local Agency (specify co. name):
Data entry Checked
Food instrument production Checked
Management reports Checked
Feasibility study Checked
APD development Checked
ADP system hardware operation Checked
Custom software development Checked
Custom software maintenance Checked
Printing forms/FIs
Backup computer facility Checked
Other (specify):
  1. The State agency has a blanket purchase agreement in effect (check all that apply):
    • equipment - Checked
    • services
    • software
  2. The State agency has methods in place for ensuring that the cost of equipment or services used by WIC and other programs are equitably prorated among funding sources
    • Yes - Checked
    • No
  3. The State agency periodically reviews system costs billing
    • Yes - Checked
    • No
  4. The State agency acquires banking services through:
    • competitive bids among banks within the State
    • competitive bids among in-State and out-of-State banks - Checked
    • use of State agency designated bank
    • other:

ADDITIONAL DETAIL: Information System Appendix and/or Procedure Manual (cite):

4. System Security/Data Confidentiality

  1. To ensure that data files and computer programs are protected, the State agency ensures that (check all that apply):
    • there is a separate organizational area/individual to control access to tapes, diskpacks, etc. - Checked
    • access to WIC Program data files is controlled through password access or similar control - Checked
    • operational personnel are limited to only those jobs for which they are responsible - Checked
    • passwords are protected - Checked
    • passwords are changed periodically - Checked
    • the system access procedures are audited at least once a year - Checked
    • procedures are implemented for removing passwords, ID's etc. when personnel leave - Checked
    • Biennial security reviews are performed by - Checked
    • Periodic risk assessments are performed by
    • Other (specify):
  2. To ensure that file storage and backup hardware procedures are sufficient to allow the system to recover and continue processing after fire, flood or similar disaster, the State agency ensures that (check all that apply):
    • backup copies of files and program are stored off-site in a secure location - Checked
    • backup copies are kept up-to-date - Checked
    • there is an agreement with another processing unit with compatible hardware to provide services in an emergency
    • a contingency plan is in place in the event of service interruption - Checked
    • a recent test of the WIC system or mock disaster recovery operation has been conducted at the backup facility
    • other (specify):

ADDITIONAL DETAIL: Information System Appendix and/or Procedure Manual (cite):

5. Description of IS changes that occurred in the past year:

Racial Ethnic Report was revised to include the new racial ethnic codes and the new Revision 8 Risk Factors.

6. Description of IS changes planned for the upcoming year.

The following IS changes are planned for the upcoming year: Implementation of some of the new food package rules and any infant forumla changes.