CESSA Technology, Systems Integration & Data Management Subcommittee Meeting - Approved Minutes 04/07/2025

CESSA Technology, Systems Integration & Data Management Subcommittee Meeting - Approved Minutes 04/07/2025

Time: 2:00 - 3:30 pm

Via Zoom

Subcommittee members: Brent Reynolds, Cindy Barbera-Brelle, David Albert (Designee- Lucy Craycroft), Jim Kaitschuk, Robert Van Bebber, Candace Coleman (Designee-Jessica Gimeno)

The meeting was called to order by Brent Reynolds at 2:04 p.m.

Roll Call

  • Present: Brent Reynolds, Cindy Barbera-Brelle, Lucy Craycroft, Jim Kaitschuk, Leslee Stein-Spencer, Jessica Gimeno
  • Quorum is present

Approval of Minutes from the Previous Meetings

  • Cindy Barbera-Brelle moved to approve January 6 meeting minutes; Jessica Gimeno seconded the motion
    • No discussion/changes
    • Approved: Brent Reynolds, Cindy Barbera-Brelle, Lucy Craycroft, Jim Kaitschuk, Leslee Stein-Spencer, Jessica Gimeno
    • Quorum approved the minutes
  • Cindy Barbera-Brelle moved to approve February 3 meeting minutes; Jessica Gimeno seconded the motion
    • No discussion/changes
    • Approved: Cindy Barbera-Brelle, Lucy Craycroft, Jim Kaitschuk, Leslee Stein-Spencer, Jessica Gimeno
    • Abstained: Brent Reynolds
    • Quorum approved the minutes

State Updates (Allie Lichterman)

  • Introducing Allie Lichterman (Community Crisis Programs Administrator)
  • Update about federal funding: ARPA dollars that had been used for 590 were cut off, effective immediately. Big impact in FY 26 is not expected because ARPA dollars only provide a fraction of funding and cut off was anticipated later in the year. Also, State Attorney General and several other states are suing to reverse the action; more updates forthcoming.

Pilot Updates (Dr. Mary Smith)

  • Total Response
    • 9 Total Response pilot sites officially launched as of late February; sites are working with the Hub and the Statewide 911 Administrator to address implementation issues and refine data collection/reporting processes
  • Priority Dispatch
    • Pre-test and pilot preparation activities completed and/or underway; pre-test began with 4 sites (March 3-31); pilots began with 3 sites on April 1 and 8 sites are preparing to launch
  • APCO
    • Currently confirming sites (~4) for pre-test and pilots

Illinois 988 Quality Assurance Plan (QAP) (Craig Williams)

  • This plan was a requirement of the second cohort of SAMSHA funding; need to emphasize sentinel event management
  • The plan was submitted to SAMSHA in March 2025
  • QAP ensures high-quality crisis services, standardizes operations across 988 LCCs, promotes continuous quality improvement, etc.
    • Includes operational standards & KPIs

Baseline Assessment Project Updates (Jodie Bargeron)

  • Status: Recently completed step #1 Identifying outcomes, measures, and benchmarks for assessment and step #2 Confirming timeframe for baseline period
    • Steps #3-7 to be completed in the current fiscal year
    • Remaining steps (including report) to be completed by the fall

Provider Data Collection and Reporting Database (Pete Eckart)

  • Status: The Hub is creating a database to collect, store, and report on how providers are providing services; currently developing software and on track to be completed ~May 2025
    • Work is continuing; next steps include internal, user, and provider testing; training and implementation; and comprehensive data reporting, to be expected in FY 26

Vote on Meeting Cadence for 2025

  • Should the TSIDM Subcommittee continue to meet monthly, or adopt a bimonthly schedule?
  • Discussion
    • Brent Reynolds: The demand on time seems to be increasing across the board for me. But I thought today's meeting had a lot of great information and detail and although there weren't a lot of questions on what was presented, I still think it's important for us to provide that opportunity to ask questions on these updates. And yes, that could go back and forth in emails, but I really think that there's a value to having the meetings. So, I will just give my opinion-bimonthly with the idea that if there's a need to schedule a meeting we could ask. I believe the OMA allows us to schedule another meeting with proper notice.
    • Leslee Stein-Spencer: I can only speak for Bobby, and I know, based on timeframe and commitment, the bimonthly would work out fine with him and again, as Brent said, with the option that if something comes up, we could always call a meeting sooner.
    • Cindy Barbera-Brelle: I support that as well.
  • Cindy Barbera-Brelle moved to adopt a bimonthly meeting cadence; Leslee Stein-Spencer seconded the motion
    • Approved: Brent Reynolds, Cindy Barbera-Brelle, Lucy Craycroft, Jim Kaitschuk, Leslee Stein-Spencer
    • Abstained: Jessica Gimeno
    • Quorum passed motion to adopt bimonthly meeting cadence

Next Meeting Dates

  • Monday, June 2, 2:00-3:30 pm

Public Comment

Adjournment:

  • Leslee Stein-Spencer moved to adjourn; Cindy Barbera-Brelle seconded the motion
    • Approved to adjourn: Brent Reynolds, Cindy Barbera-Brelle, Lucy Craycroft, Jim Kaitschuk, Jessica Gimeno