DDD COMMUNICATION | July 10, 2025

IN 07/10/2025 PROVIDER RATES COMMUNICATION:

  • CILA Rate Sheet Updates & Mailings
  • End of FY/Beginning of FY CILA Packet Processing
  • Intellectability Changes and Rate Increase
  • Final Notification of Lapse Period/Final Billing for FY25
  • General Rates Processing & Inquiry Process Reminders

CILA AND POS RATE SHEET UPDATES AND MAILINGS:

Division of Developmental Disabilities (DDD) is preparing to send updated rate sheets for all individuals in Center for Integrated Living Arrangement (CILA), reflecting new rates effective July 1, 2025. These rate sheets will include Inventory for Client and Agency Planning (ICAP) and Health Risk Screening Tool (HRST) updates received in June. These updated CILA rate sheets are expected to be mailed to providers by the end of August and will follow a similar process and format as the July/August 2024 mailing.

INTELLECTABILITY CHANGE AND RATE INCREASE:

To accommodate IntellectAbility's monthly per-person fee increase from $3.00 to $3.50, the Miscellaneous Consultants reimbursement component of the CILA rate is increasing by $6.00 annually. DDD will fund this increase through adjustments to the Miscellaneous Consultants component of all CILA rates. Community Living Facility (CLF) rates will also be updated to cover the full $3.50 monthly cost per individual. Purchase of Service (POS) agencies will also be impacted by the IntellectAbility fee increase, effective July 1, 2025.

END OF FISCAL YEAR 2025/BEGINNING OF FISCAL YEAR 2026 CILA PACKET PROCESSING:

All CILA rate processing (including staff add-on and other changes) with effective dates of July 1, 2025 or later will be on hold until all end of FY25/beginning of FY26 processing is completed. This will likely be completed in early August. At that time, FY26 packets and other updates will begin to be processed. We appreciate your patience as we work through the backlog.

Final billing for DDD Grants must be submitted no later than Friday, August 8, 2025, at 5:00PM.

DDD Grants include:

  • Dental (400)
  • Epilepsy (250)
  • Autism Awareness (450-12)
  • Best Buddies (450-03)
  • Family Advocate (450-14)
  • Latinx (450-13)
  • Special Olympics & Special Children's Charities (450-21)
  • Special Olympics (450-04)
  • Lifespan Special Project (450-02)
  • DD Transition (450-18)
  • Access for Illinois Children with Autism (450-27)
  • Illinois Respite Coalition Lifespan Respite Care (450-31)
  • Independent Service Coordination (600)
  • Voucher Respite (880)
  • Competitive Integrated Employment Capacity Grant (450-40)
  • Autism Awareness Project (450-25)
  • SODC Project (450-28)
  • DSP Training, Person Centered Planning
  • Special Olympics IL (450-42 ARPA)
  • Special Olympics Children's Charities (450-41 ARPA)
  • Expanded Evaluation of Autism (SSM St. Mary's) (450-36)
  • Bullying Is Not The Answer (The Answer Inc) (450-43)
  • I/DD Artist Program (450-60)
  • Misericordia Home's Therapy (450-61)
  • Life Enrichment Programs (450-62)
  • After 22 Program (450-63)

All grant and fee-for-services (FFS) reported through ROCS, as provided below, must be submitted by Monday August 4, 2025, by 5:00PM.

DDD Grants which require Service Reporting through ROCS include:

  • 50D (51A - 51L)
  • In-Home Respite (87D)
  • Residential Respite (89D)

DDD FFS providers which require all State Fiscal Year (FY) 2025 billing and corrected billing to be submitted through ROCS include but are not limited to:

17D, 19D, 31C, 31U, , 32G, 33G, 34G, 34U, 35U, 36G, 36U, 37U, 38C, 38U, 41D, 42D, 50A, 51A - L, 52O, 52P, 52S, 53D, 53E, 53H, 53R, 53S, 53T, 53V, 55A, 55D, 55L, 55N, 55P, 55T, 56U, 57G, 57U, 58G, 58U, 61H, 62H, 63H, 67D, 67E & 67O, 73D, 75H, 75M, 75O, and 75Z.

Billing for 60D CILA only is not subject to this cut off.

At this time, DDD is unsure about the lapse period billing deadline for Hourly Intermittent CILA (Bill Codes 61H, 62H, and 63H), but it should be assumed that these bill codes have the same hard lapse period billing deadline as all other bill codes (other than 60D).

As a reminder, the FFS and Grant Service Reporting must be submitted to ROCS and Grant billing must be received by DDD by the above specified dates. Systems, Application, and Products (SAP) is the State-wide accounting system. All billing must have passed SAP Level 2 approval (Fiscal Services) status by August 15, 2025. Submitting all billings by the above specified dates will avoid the need to go through Court-of-Claims to receive payments.

The dates specified above allow enough time for the billing to be processed through Community Reporting System (CRS) and SAP and make it to level 2 final approval status before the August 15, 2025 cutoff date set by the Department of Human Services (DHS) Office of Fiscal Services to get voucher information to the Comptroller's Office.

GENERAL RATES PROCESSING & INQUIRY REMINDERS:

As DDD begins to transition into a new system and process, it will be essential that requests, inquiries and problems be properly documented so that they can be effectively worked and so that the proper systems can be accurately updated. This will require a more rigid process.

Beginning immediately:

  • DDD rates will required that a Site ID be included with CILA and POS (17D, 19D, 67D, 67E and 67O) rate packet requests. We are in the process of updating our systems and this will be a requirement before any CILA and POS rate packet can be processed. As currently policy dictates, any packet that is missing required information will be held or rejected until all necessary documentation is received.
  • DDD rates is also requiring that ALL Funding Requests submitted through Birdseye contain the following:
    • Individual's primary address (A-#####) linked to the funding request.
    • Individual's primary address (A-#####) is identified as the individual's primary address in the funding request.
    • The Individual's linked primary address is COMPLETELY FILLED IN. Street Address, Apartment or Unit (if applicable), City, State, Zip Code and COUNTY.
    • If the individual has a guardian(s) the guardian's Individual Contact Junction (ICJ) is linked to the funding request.
    • The linked ICJ MUST BE identified as the individual's guardian.
    • Only ICJ linked addresses marked as "Guardian" will receive certain correspondence as has been distributed in the past.
    • Any linked ICJ address not marked as "Guardian" will be ignored in processing funding requests.
    • The linked ICJ address MUST BE completely filled in with Street Address, Apartment or Unit (if applicable), City, State, and Zip Code.
  • Beginning immediately DDD will be using this critical information listed above to process all funding requests in our new rate calculating system.
  • DDD will begin rejecting any funding request missing this critical information as any missing information in the Birdseye funding request will prevent DDD from processing the funding request in the new rate calculating system.
  • All recalculation requests (support add-on request, working capacity changes, other rate change requests) MUST be sent through the appropriate Independent Service Coordination (ISC) Agency to be sent to DDD. The CILA rates unit will no longer be able to receive and process requests directly.
  • Providers should work first with the applicable ISC agency to work through any case processing inquiry. If an inquiry needs to be sent to DDD, it should be the ISC agency that facilitates that inquiry.

The information contained herein should not be considered a substitute for the appropriate official statutes, rules, regulations, or the advice of legal counsel. To request to be added to our email database, or to update your contact and service information, please complete our Contact Survey. Information provided will help us to better tailor communications to you in the future.

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