IN 06/05/2025 COMMUNICATION:
- Updating ICAP and Health Care Level Data Deadline
- Request for Applications: Stabilization Homes
- IMPACT Provider Revalidation Reminder - updated information!
- EVV - Home-Based Service Providers
- Training Opportunities
- Other Resources
UPDATING ICAP AND HEALTHCARE LEVEL DATA DEADLINE
A reminder to Community Integrated Living Arrangement (CILA) agencies the Division of Developmental Disabilities (DDD) will be asking for updated Inventory for Client and Agency Planning (ICAP) information from Independent Service Coordinator (ISC) agencies and updated Health Risk Screening Tool/Health Care Level (HRST/HCL) data from IntellectAbility on Wednesday June 18, 2025. CILA Agencies need to work out any ICAP Score issues with your Independent Service Coordinator (ISC) Agency prior to June 18, 2025. CILA Agencies should also have complete HRST/HCL data entered with IntellectAbility by June 18, 2025.
REQUEST FOR APPLICATIONS: STABILIZATION HOMES
The Division of Developmental Disabilities (DDD) is very excited to announce that our Request for Applications (RFA) for providers to provide Stabilization Services has been posted! Review questions and answers submitted for the RFA here: Request for Applications for Stabilization Homes: Questions and Answers
As a reminder, there was legislation passed that increased the current capacity of stabilization homes (SH). There are currently 8 short-term stabilization homes. The legislation will add an additional 8 long-term homes and 2 short-term homes. DDD encourages all current CILA providers with expertise in behavioral health supports to consider applying. The deadline for applications will be July 1, 2025.
IMPACT PROVIDER REVALIDATION REMINDER - Updated Information
In accordance with Federal Regulation 42 CFR 455.414, all Medicaid providers are required to periodically revalidate their enrollment information. DDD IMPACT Provider revalidations are on-going and expected to continue for the majority of providers through December 2025. Providers requiring revalidation will receive automated e-mail notifications to the e-mail on file in IMPACT prior to the assigned due date. It is the provider's responsibility to maintain up-to date contact information within the IMPACT system in order to receive these e-mails. DDD Providers are encouraged to check their revalidation window and take pro-active measures to ensure that revalidations are submitted prior to the assigned due date. Providers may continue to e-mail DHS.DDDMedProv@illinois.gov following the completion of the revalidation process for expedited modification approval.
Failing to revalidate by the assigned date will result in termination from the IMPACT system causing suspension of payments for the provider. Retroactive Medicaid payments are not being authorized by Healthcare Family Services (HFS) for provider's who fail to revalidate.
Revalidation Frequently Asked Questions (FAQ) and instructions can be found here: Provider Revalidation
HFS is holding monthly town halls on this topic: Revalidation Town Halls (2025)
ELECTRONIC VISIT VERIFICATION (EVV) - HOME-BASED SERVICE PROVIDERS
EVV is required when rendering personal care services in waiver funded, home-based settings unless a live-in care giver exemption has been approved. If your agency is currently supporting Personal Support Workers (PSW) with live-in exemptions, please e-mail DHS.DDDEVV@Illinois.gov for further direction on getting connected to approved DDD billing codes 55E and 55F. Attempting to bill for these codes prior to communicating with Division of Developmental Disabilities (DDD), will result in billing rejections.
DDD offers a State EVV Solution through HHAeXchange at no cost to providers who are required to utilize EVV. The State EVV Solution includes the Mobile Visit Verification (MVV) Application, Telephonic Visit Verification (TVV) System, and the Provider Agency's EVV Portal. There is no requirement for any additional EVV program options such as billing or billing support, as it is not currently compatible with the State of Illinois billing programs. If you have any questions, concerns or comments please email the DDD EVV email box at DHS.DDDEVV@Illinois.gov.
The most up to date EVV requirements including the DDD EVV Manual (updated March 17, 2025) are available on our website Illinois' Electronic Visit Verification (EVV).
TRAINING OPPORTUNITIES
Illinois Respite Coalition (IRC) is pleased to offer a comprehensive, self-paced online respite training program. This no-cost training is designed to support individuals who provide temporary relief to primary caregivers of individuals with disabilities, chronic conditions, or other special needs. It is ideal for both new and experienced respite providers-including family members, volunteers, and direct support professionals. Learn more here: IRC Respite Training Program
ACES$ will be offering online training opportunities regarding EVV requirements for Personal Support Workers (PSW), Self-Directed Assistance Providers (SDA), and Self-Directed families. Training is scheduled for Thursday, June 26th at 1:00pm Central Time. Registration here: ACCES$ EVV Training Registration
Healthcare and Family Services (HFS), in partnership with HHAeXchange (HHA), is resuming Illinois EVV Townhall Webinars on a quarterly basis. The first quarterly Illinois EVV Townhall webinar is scheduled for June, 16 2025, from 1:30pm to 3pm (CST) Register Here: Quarterly EVV Townhall registration - Webex
OTHER RESOURCES
Illinois Lifespan and Family to Family Health Information Center - Driving for Persons with Disabilities is a free virtual webinar offered on June 10, 2025 starting at 12:00 pm Central Time. Learn more here: Events at The Arc of IL. Register here: Driving for Persons with Disabilities Zoom.
The Arc of IL - Family Advocate Program: Know Your Options. This event is offered virtually multiple dates starting at either 12 noon or 6:00 pm Central Time. Learn more and register at these links: Know Your Options - 6:00 pm and/or Know Your Options - Noon (next session June 12, 2025).
Illinois Department of Natural Resource (IDNR) - Weather is warming up around the State, and going outside might be fun! IDNR offers some resources on reasonable accommodations for people with a disability to hunt, fish, and visit State Parks. Learn more here: Disabled Outdoor Opportunities (DOO). Illinois is offering free fishing for all in IL lakes and waterways without purchasing a fishing license, salmon stamp, or inland trout stamp from June 13-16, 2025.
The information contained herein should not be considered a substitute for the appropriate official statutes, rules, regulations, or the advice of legal counsel.
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