Illinois Department of Human Services-Division of Rehabilitation Services (IDHS-DRS) Responsibilities

Provide staff to determine eligibility and monitor provision of IDHS-DRS services. Contract specific responsibilities are included under each contract type.

Duties include, but are not limited to, the following:

  1. Provide input into agreement and program development.
  2. All Pre-Employment Transition Services (Pre-ETS) must be approved by IDHS-DRS prior to the services beginning.
  3. Collaborate with the provider to assist individuals with disabilities to achieve their vocational goals. .
  4. Process referrals and notify Provider of service eligibility date and IDHS-DRS case number(s).
  5. All IDHS-DRS paperwork will be solely completed by IDHS-DRS. Determination of eligibility is the sole responsibility of IDHS-DRS.
  6. IDHS-DRS Counselor will review billings for accuracy based upon documentation provided.
  7. IDHS-DRS supervisors will review billings for accuracy and submit to the IDHS-DRS Contract Advisor.

IDHS-DRS Contract Advisor Responsibilities:

The IDHS-DRS Contract Advisor will serve as the primary contact for the Pre-ETS related contracts. Duties include, but are not limited to:

  1. Contract and program development, including annual contract submissions.
  2. Technical assistance and support in operational procedures and WebCM.
  3. Evaluation of contract performance at least annually, but may occur more often as needed, and take action as required per the Provider Responsibilities/Assurances.
  4. Develop amendments as needed and approved.
  5. Monitor contract goals and objectives, expenditures of DRS and matching funds and population served.
  6. Verify accuracy of billings, by checking contractual requirements and WebCM for required documentation of services. .
  7. Submit payment requests after verifying accuracy to the Bureau of Support Services.
  8. Reconcile contracts at the end of the fiscal year, or when the funding has been exhausted.
  9. Conduct on-site reviews every three (3) years. Based on findings, a Corrective Action Plan may be issued, with a return visit within a six-month time frame to assess compliance