Billing Process The services provided by the Provider are only available to participants in Vocational Rehabilitation (VR) services from the designated state unit, and in accordance with those who are eligible with an approved Individualized Plan for Employment (IPE). A Notification of Services (NOS) will be sent to the Provider along with the IPE to authorize services.
Vocational goal identified by the customer, must match on the IDHS-DRS Assessment and IPE, the Individual Plan for Placement (IPP), and the actual employment. If there is a change in goals, updated paperwork is required to pay for services related to employment. Monthly Group Billing Sheets should be completed in full for submission of payment. This includes all Provider demographic information and required customer information on the form. Provider signature must be included.
Provider must submit to both the DRSIDHS-DRS Local Office(s), where the customers are served, and the IDHS-DRS Contract Advisor the Monthly Group Billing Sheet and progress notes either by fax, e-mail and/ or regular mail within 5 business days of the beginning of the month. Group Billing Sheet must include all required information. Billing sheet must include Customer name, last four of the SSN, and the service being billed. Identification of month/year, IDHS-DRS Office location being billed, and Provider demographic information will also be included.
If there is no billing for that month, an e-mail will be sent stating that to the IDHS-DRS Contract Advisor. Email the Local IDHS-DRS Office, as requested.
A roster of customers being served on the contract for the FY will be sent monthly with the billing to the Contract Advisor. Local DRSIDHS-DRS Office and the IDHS-DRS Contract Advisor. This will assist with forecasting utilization needs on the contract.
Verification of employment will be submitted with all employment related billing. This will include wage records, or paycheck information.
IDHS-DRS counselor will review and approve billing of Milestones based on documentation provided. They then submit to their IDHS-DRS Supervisor who reviews and submits to the IDHS-DRS Contract Advisor by the 15th of the month, or the following business day if this falls on a weekend or holiday.
Billing Due Date Flow Chart for All Contract Types
| Required Paperwork |
Date Provider sends to DRS office, with courtesy copy to Contract Advisor |
Date DRS Office sends to Contract Advisor |
Advisor sends Bureau of Support Services |
| Group Billing Sheet |
MONTHLY by the 5th business day of the month, following the month of services |
Monthly by the 15th of the month, or the following business day if that falls on a weekend or holiday. |
Within 5 business days of receipt |
| Progress Notes |
Monthly with billing |
N/A |
N/A |
All June billing must be completed and submitted by the 5th business day of July.
