510-FRFV Federal Resp Firearm Violence (25-444-22-3525)

I.  Basic Information

Awarding Agency Name	Illinois Department of Human Services
Agency Division Name	Division of Mental Health
Agency Contact	Rob Putnam DHS.DMHGrantApp@illinois.gov
Announcement Type	Exception
Funding Opportunity Title	510-FRFV Federal Resp Firearm Violence
Funding Opportunity Number	25-444-22-3525
Application Posting Date	January 30, 2025
Application Closing Date	March 2, 2025, 12:00 PM (Noon) Central Time
Catalog of State Financial Assistance (CSFA) Number	444-22-3525
Catalog of State Financial Assistance (CSFA) Popular Name	510-FRFV Federal Resp Firearm Violence
Assistance Listing (CFDA Number(s))	93.958
Award Source	Federal
Estimated Total Program Funding	$525,000 for FY25 $1,575,000 for FY26
Anticipated Number of Awards	12
Award Range	$25,000 - $50,000
Cost Sharing or Matching Requirement	No
Indirect Costs Allowed	Yes
Restrictions on Indirect Costs	No

• Community Service Agreements (CSA) Tracking System
• Centralized Repository Vault (CRV)
• GATA Learning Management System (LMS)

A. Funding Details

1. Total Amount of Funding

1. The Department expects to award approximately $525,000 for FY25 and $1,575,000 for FY26.
2. The source of funding for this program is Federal funds.

2. Number of Grant Awards

1. The Department anticipates funding approximately 12 grant awards to provide this program.

3. Expected Dollar Amount of Individual Grant Awards

1. The Department anticipates that the dollar amount of individual awards will be between $25,000 and $50,000.

4. Amount of Funding per Grant Award on average in previous years

1. Not Applicable.

5. Renewal or Supplementation of Existing Projects Eligibility

1. Applications for renewal or supplementation of existing projects are eligible to compete with applications for new State awards.
2. Successful applicants under this funding opportunity may be eligible to receive two subsequent one-year grant renewals for this program. Renewals are at the discretion of the Department and are based on sufficient appropriation and performance criteria including, but not limited to:
   1. Grantee has performed satisfactorily during the previous reporting period.
   2. All required reports have been submitted on time, unless a written exception has been provided by the Division/Department.
   3. No outstanding issues are present (e.g., in good standing with all pre-qualification requirements and no outstanding corrective action, etc.).

6. Procurement Contract Allowability

1. Subcontractor Agreement(s) and budgets must be pre-approved by the Department and on file with the Department. Subcontractors are subject to all provisions of this Agreement. The successful applicant Agency shall retain sole responsibility for the performance and monitoring of the subcontractor.

7. Funding Restrictions

1. Pre-Award Costs
   1. Pre-Award costs are not allowable for this award.
   2. IDHS grants are governed by 2 CFR. Part 200, Subpart E-Cost Principles and 30 ILCS 708 which include information on allowable costs, audit requirements, and financial records.
2. Indirect Costs
   1. Indirect Costs may be applied to this grant award. Indirect Cost rates must be approved through the Illinois Indirect Cost Rate Election System (ICRES).

8. The release of this funding opportunity does not obligate the Illinois Department of Human Services to make an award.

B. Key Dates

1. Application Posting Date

1. 1/30/2025

2. The Department must receive the Preliminary Submission Materials (Letter of Intent, Etc.):

1. Not Applicable

3. The Department must receive the Full Application Packet:

1. Due on 03/02/2025 at 12:00 p.m. (Noon) CST

4. Anticipated Award Date

1. 04/01/2025

5. Anticipated Start Date and Periods of Performance for new grant awards

1. Subject to appropriation, the grant period will begin no sooner than 04/01/2025 and will continue through 06/30/2025.

C. Executive Summary

1. The Mental Health Response to Mass Firearm Violence (MHRMFV) grant program is designed as a multi-year pilot program for the purpose of demonstrating the feasibility of providing a nimble, effective, immediate and long-term mental health response to mass shootings in Chicago neighborhoods currently experiencing high levels of violence. Grantees of the MHRMFV program will design and implement a local mental health response plan to mass shootings in designated geographic areas that is based on the recently released IDHS document, "A Mental Health Response to Mass Firearm Violence Plan" (referred to in this grant program as the Plan) while also allowing for customization that recognizes the unique needs of each community.

D. Agency Contact Information

1. If you have questions about this funding opportunity, Please contact:
   1. Rob Putnam
   2. Email: DHS.DMHGrantApp@Illinois.gov

II. Eligibility

A. Eligible Applicants

1. The specific types of applicants that may apply for the grant award are:
   1. Government Organizations
   2. Nonprofit Organizations
   3. For-profit Organizations
   4. Small Businesses
2. The applicant must meet the Registration, Pre-qualification, and any other Mandatory Requirements listed in this funding opportunity.
   1. Applicants must provide the following information via the Grantee Portal annually to be registered with the State of Illinois as an awardee:
      1. Organization Name and Contact Information
      2. Federal Employee Identification Number (FEIN)
      3. Unique Identity Number (UEI)
      4. Organization Type
   2. Applicants must be prequalified; therefore, applications from entities that have not prequalified prior to the due date of this application will NOT be reviewed and will NOT be considered for funding. Items i) through v) below are the prequalification requirements.
      1. Unique Entity Identifiers and SAM Registration. Each applicant (unless the applicant is an individual or State awarding agency that is exempt from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR § 25.110(d)) is required to:
         1. Be registered in SAM.gov before the application due date.
         2. Provide a valid unique entity identifier (UEI) in its application.
         3. Continue to maintain an active SAM registration with current information at all times during which it has an active award or an application or plan under consideration by the awarding agency.
         4. The State Agency may not make an award until applicant has fully complied to all UEI and SAM requirements.
         5. The State Agency may determine that an applicant is not qualified if they have not complied to requirements and use that determination as a basis to award another applicant or applicants.
      2. Must be in "good standing" with the Illinois Secretary of State if the Illinois Secretary of State requires the entity's organization type to be registered.
      3. Must not be on the Illinois Stop Payment List.
      4. Must not be on the SAM.gov Exclusion List.
      5. Must not be on the Medicaid Sanctions List.
3. Successful Applicants will not receive an award if pre-award requirements are not met. Qualified status is re-verified nightly. If the entity's status changes, an email notice is sent to the designated entity representative with a link to the Grantee Portal.
4. See Section number I(A)(7) for funding restrictions.
5. Other factors that would disqualify an applicant or application include:
   1. Not Applicable.
6. Limit on Number of Applications: More than one application per entity is permitted. Applicants may apply to serve multiple RPSA cluster areas.

B. Cost Sharing

1. Providers are not required to participate in cost sharing or provide match.

III. Program Description

Program Summary

The Illinois Department of Human Services (IDHS) Division of Mental Health (DMH) is working in partnership with the IDHS Office of Firearm Violence Prevention (OFVP) to enhance Illinois's mental health response to individuals and communities impacted by mass firearm violence. With assistance from the University of Illinois at Chicago, Institute for Healthcare Delivery Design (IHDD), IDHS released, "A Mental Health Response to Mass Firearm Violence Plan" (referred to as the Plan) that establishes a common framework to address the mental health needs of victims, their loved ones, and communities in the aftermath of a mass shooting. Key to implementation of the Plan is the creation of a new role, referred to as the Mental Health Response Lead, and a network of community volunteers, victim advocates and others in victim/crisis service roles, referred to as the Mental Health Response Network. This grant program supports creation of those new positions/roles and implementation of the Response Blueprint outlined in the Plan.

For the purposes of this program, mass firearm violence (also known as a mass shooting) is defined as a single incident in which four or more individuals are wounded or killed (excluding the perpetrator). In addition, this program focuses on mass firearm violence that is community-based and not addressed through other state or federal programs or protocols (in other words, this program addresses mass firearm violence that did not occur in a school or workplace or was not specifically motivated by hate or bias against a specific population). While this Plan and this grant program are designed to address mass shootings, communities may find that this response is appropriate for other shooting situations that do not meet the definition of a mass shooting, such as youth-involved shootings, police-involved shootings, or when multiple shootings (each with fewer than four victims) occur within a short timeframe in a community. This Plan recognizes that the number of people impacted in a shooting does not directly correlate with the levels of trauma experienced in a community.

This grant program supports implementation of the Mental Health Response to Mass Firearm Violence Plan as described below and in more detail in the Plan itself. The Plan and related resources referenced are available from the DMH contact for this grant program.

Project Description

The Mental Health Response to Mass Firearm Violence (MHRMFV) grant program is designed as a multi-year pilot program for the purpose of demonstrating the feasibility of providing a nimble, effective, immediate and long-term mental health response to mass shootings in Chicago neighborhoods currently experiencing high levels of violence. Grantees of the MHRMFV program will design and implement a local mental health response plan to mass shootings in designated geographic areas that is based on the recently released IDHS document, "A Mental Health Response to Mass Firearm Violence Plan" (referred to in this grant program as the Plan) while also allowing for customization that recognizes the unique needs of each community. The Plan was developed collaboratively with IHDD with input from 43 gun violence intervention organizations, community mental health providers, and state and local government agencies and dozens of interviews with survivors of mass firearm violence, subject matter experts, and staff of community-based organizations.

The Plan builds on an adaptation of the evidence-based disaster management cycle model that is specific to mass violence incidents (MVIs) and promoted by the National Mass Violence Center (https://nmvvrc.org/) and the US Department of Justice, Office for Victims of Crime. This modified disaster response model for MVIs includes four stages: readiness, response, recovery, and resilience. It specifically applies to mass shootings, but in practice, implementation of the modified model has been limited to mass shootings that are "isolated" events or hate-crime incidents that target a specific population (such as the MVI that occurred on July 4, 2022, in Highland Park, Illinois, a community that experiences relatively low levels of firearm violence, in which dozens were shot at a holiday parade). The modified disaster response model for MVIs is not typically activated in response to mass shootings that occur within communities that are already experiencing high levels of gun violence. This grant program is designed to address that gap. The overall goal is that no matter where in Illinois a mass shooting occurs, a reliable resource network and set of activities will get set in motion to help individuals, families, and communities heal from the profound trauma of mass shootings.

The Plan consists of 4 key components, each described in more detail below in the grant program requirements section and in the Plan:

1. The Mental Health Response Lead (MHRL), (a sample job description is available from DMH), a new, centralized role to coordinate mental health response activities after a mass shooting for a designated geographic area.
2. The MHRL assembles a Mental Health Response Network (the Network), (a sample job description is available from DMH), comprised of community volunteers, victim advocates, and others in victim/crisis services and trained on Psychological First Aid and Skills for Psychological Recovery. The Network expands community reach and provides relevant mental health resources and education to the community.
3. The Network works collaboratively with the MHRL to implement the Mental Health Navigation Model, a four-step process as follows to help impacted individuals navigate the mental health system and access the services they need: (1) Distribute resources and provide psychoeducation; (2) Connect and follow up with impacted individuals within 72 hours; (3) Refer to relevant mental health services; and (4) Follow up over time to ensure needs are met.
4. A Response Blueprint outlines the expected timing and flow of response activities, including convening the Network, opening a temporary Family Assistance Center, and delivering on the Navigation Model.

Five key insights emerged that directly informed the design of the new Plan, ensuring it is both comprehensive and responsive to community needs. Each insight is discussed in detail in the Plan:

1. Mental health services and education need to meet impacted individuals where they are in the healing process.
2. Mental health education needs to be multidimensional to help communities heal.
3. A strong mental health response removes the burden of system navigation from impacted individuals.
4. To help others heal, responders must be supported in addressing their own secondary trauma and vicarious trauma.
5. Leveraging existing sources of trust is critical in supporting community mental health needs.

Eligible Service Areas

The Reimagine Public Safety Act (RPSA) (430 ILCS 69), signed into law in June 2021 and amended in November 2021, created the Office of Firearm Violence Prevention at IDHS. In accordance with RPSA, OFVP identified and funds communities with the highest concentration of firearm violence, including 26 community areas identified within the City of Chicago. For the purposes of this grant program, those community areas (referred to as "RPSA communities") have been grouped into twelve geographic RPSA clusters as follows. The numbers in parentheses indicate the number of mass shootings that occurred in each RPSA cluster from January 2024 through late December 2024, according to the Gun Violence Archive (https://www.gunviolencearchive.org/mass-shooting).

1. Austin (3)
2. North Lawndale (3) and South Lawndale (2)
3. East Garfield Park (1) and West Garfield Park (0))
4. Humboldt Park (1)
5. Greater Grand Crossing (1) and Washington Park (0)
6. Auburn Gresham (0), Chatham (1) and Burnside (0)
7. Englewood (0), New City (3) and Fuller Park (0)
8. West Englewood (1) and Chicago Lawn (1)
9. South Shore (0), Woodlawn (0) and South Chicago (0)
10. Roseland (0), Riverdale (0) and West Pullman (1)
11. Southwest Side Cluster (2), including Ashburn, Brighton Park, Gage Park, Lower West Side, McKinley Park, Near West Side and South Deering
12. Northside Cluster (1), including Belmont Cragin, Hermosa, Logan Square, Avondale, Irving Park, Albany Park, Near North Side and West Town

Each RPSA cluster is considered an "eligible service area" that qualifies for funding under this grant program. DMH aims to award one grant per RPSA cluster to serve the geographic area within that RPSA cluster.

A.  Funding Purpose

1. The general purpose of this program's funding is to improve the mental health response to mass shootings, provide a trauma informed response to impacted community members and it is expected to raise awareness about the mental health impact of gun violence and available services.

B.  Funding Priorities or Focus Areas

1. IDHS is working to counteract systemic racism and inequity, and to prioritize and maximize diversity throughout its service provision process. This work involves addressing existing institutionalized inequities, aiming to create transformation, and operationalizing equity and racial justice. It also focuses on the creation of a culture of inclusivity for all regardless of race, gender, religion, sexual orientation, or ability.

C.  Performance Requirements

The grantee is expected to implement the following:

1. Hire and train a Mental Health Response Lead (MHRL), a centralized role to coordinate mental health response activities after a mass shooting within a designated geographic area. It is recommended this role be filled by a direct care crisis counselor (i.e., a Mental Health Professional with a bachelor's degree or higher) who works at least 0.5 FTE on the project and will ideally reside within the RPSA cluster area to be served.
2. The MHRL assembles, maintains and leads a Mental Health Response Network (referred to as the Network) comprised of community volunteers, victim advocates, and others in victim/crisis services. The MHRL ensures that each Network member is trained on Psychological First Aid and Skills for Psychological Recovery and maintains proof of training documentation.
3. The MHRL is available 24/7 to coordinate with the designated Convener(s) who support the community area(s) served, when a mass firearm shooting occurs within the designated RPSA cluster area. The Convener is a lead agency funded by OFVP to support planning, coordinate services, and provide training and resources to address firearm violence in their designated community.
4. The MHRL meets with each Convener and regularly attends Convener Community Group meetings for the geographic area served and serves as a liaison between the Network and the Convener Community Group.
5. The MHRL develops and submits to DMH a local response plan, modeled after the Response Blueprint in the Plan and with assistance from a Mental Health Response Lead Toolkit provided by DMH.
6. The MHRL identifies possible locations for a Family Assistance Center (FAC) and works with location contacts to ensure availability if needed. An FAC is a temporary, neutral location, typically opened within 48 hours of a mass shooting and in operation for approximately one week (or as needed). The FAC provides a safe space for community members to go after a mass shooting and receive psychoeducation, crisis intervention and other mental health resources and information.
7. The MHRL compiles community mental health materials and oversees mental health education and resource distribution to the community.
8. The MHRL establishes a regular presence in the community by attending community events and providing mental health resources and education and develops trusting relationships with community residents, community-based agencies, local businesses and government entities.
9. The MHRL ensures training opportunities are available to community members including Mental Health First Aid and raises community awareness about the following:
   1. Understanding signs and symptoms of trauma
   2. Building awareness of available mental health services
   3. Correcting mental health misinformation
   4. Building resiliency and supporting well being

10. The MHRL develops and implements a plan to address the secondary traumatic stress of Network members and frontline responders, including education, workplace practices, peer support, and/or other resiliency strategies.

When a mass shooting occurs in the designated geographic area, the MHRL is responsible for the following:

1. Be available to the Convener(s) who will contact the MHRL as soon as possible following a mass shooting.
2. Notify DMH of the mass shooting within 2.0 hours and submit an initial incident report to DMH within 24 hours and a completed incident report (in formats to be determined in consultation with DMH) within 10 days following the mass shooting.
3. The MHRL mobilizes the Network within 48 hours of a mass shooting to provide community mental health support within 48 hours of a mass shooting and for at least one week after the incident and to implement the Mental Health Navigation Model as described in the Plan.
4. The MHRL confirms the selected FAC location, works with their Network to staff the FAC in response to a mass shooting and coordinates operations (including deciding when to close the FAC). When a mass shooting involving eight or more individuals shot or killed occurs in Chicago, the Chicago Police Department (CPD) may open an Emergency Assistance Center (EAC) in the impacted community. In these cases, the MHRL coordinates with CPD to staff the EAC with members of the Mental Health Response Network, as appropriate, instead of opening a separate FAC.
5. The MHRL finalizes mental health information and resource materials (print and digital), tailored to the mass shooting incident and the community and including details about the hours and location of the FAC. Materials should be tailored and made available to specific audiences, such as impacted individuals, first responders, and community members via the FAC, community activation events, social media and other channels.
6. The MHRL coordinates mental health care and follow-up in accordance with the Mental Health Navigation Model described in the Plan, including the following: (1) Distribute resources and provide psychoeducation; (2) Connect with impacted community members and follow up within 72 hours; (3) Refer to relevant mental health services; and (4) Follow up over time to ensure needs are met.
7. The MHRL implements their local response plan (based on the Response Blueprint), including their plan to identify and address secondary traumatic stress among the MHRL, Network members and frontline responders.

D. Performance Measures

1. Number of mass shooting incidents in RPSA cluster area served.
2. Number of mass shooting incidents in RPSA cluster area served where the Mental Health Response Lead responded and/or the Mental Health Response Network mobilized within 48 hours.
3. Number of Convener Community Group meetings held by Convener(s).
4. Number of Convener Community Group meetings attended by MHRL (or a Network designee).
5. Number of Family Assistance Centers (FACs) opened.
6. Number of individuals served at FAC(s).
7. Number of community activation events held in response to a mass shooting.
8. Number of community activation events held in response to a mass shooting, attended by MHRL and/or Network member(s).
9. Number of individuals impacted by a mass shooting incident who agreed to receive follow up support.
10. Number of impacted individuals who agreed to receive follow up support who were contacted within 72 hours.
11. Number of impacted individuals who received follow up support within 72 hours and were contacted again one month (or later) following the mass shooting.
12. Number of individuals who received follow up support at least one month following the mass shooting who were enrolled in counseling.
13. Number of new Mental Health Response Network members.
14. Number of Network members who completed training on Psychological First Aid and Skills for Psychological Recovery.
15. Total number of active Mental Health Response Network members.
16. Total number of active Network members who completed training on Psychological First Aid and Skills for Psychological Recovery.
17. Number of community trainings held.
18. Number of community members trained on Mental Health First Aid (MHFA).
19. Number of community members trained, other than MHFA training.

E.  Performance Standards

1. 100% of mass shootings in RPSA cluster area responded to by the Mental Health Response Lead and/or their Mental Health Response Network within 48 hours.
2. 80% of Convener Community Group meetings held were attended by MHRL (or a designee from the Network).
3. 100% of mass shooting incidents in RPSA cluster area had a FAC (or Emergency Assistance Center) opened.
4. 100% of community activation events held in response to a mass shooting were attended by MHRL and/or Network member(s).
5. 80% of individuals who agreed to receive follow up support were contacted within 72 hours.
6. 50% of individuals contacted within 72 hours, were contacted again one month (or later) following the mass shooting.
7. 100% of active Network members completed training on PFA and SPR.
8. 1 or more community trainings held.

F.  Cooperative Agreements

1. Not Applicable.

G. Unallowable Costs

1. All applicants will use grant funds according to the guidelines, conditions, and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards.
2. Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs.
3. Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the scope of work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation.
4. Unallowable costs: Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs.

H. Program beneficiaries or program participants must meet the following requirements:

1. Not Applicable.

I. Authorizing Statutes or Regulations

1. 59 Ill. Admin, Code 132 (Rule 132), Section 132.150g
2. Mental Health Community Services Act (405 ILCS 30/ Section (f))
3. Illinois Administrative Code Part 7000 Grant Accountability and Transparency Act

IV. Application Contents and Format

A.  Content and Form of Application Submission

1. Pre-applications, letters of intent, or white papers

1. Are not required.

2. Required Content of Application

1. Applications must include the required documents and demonstrate that the program eligibility requirements have been met. The Department will not contact applicants for missing items listed below. Applicants that do not include all the following documents will be considered substantially incomplete and will not be considered for funding. Refer to Section V. Submission Requirement and Deadlines for details.

3. Program Narrative Content and Attachments

1. Program Narrative: The program narrative makes up the bulk of the application. Please provide a complete response to the following sections. If the program narrative is missing from your application packet, your agency will not meet the criteria to receive a grant under this funding opportunity.

4. Budget and Budget Narrative

1. Applicants must enter a budget electronically in the CSA system.
2. Budget(s) must be electronically signed and submitted in the CSA system. Budget(s) must be signed by the Provider's Chief Executive Officer and/or Chief Financial Officer.
3. IMPORTANT: Please be sure each budget status in CSA says "GATA Budget signed and submitted to program review." This status will appear after the budget(s) is/are electronically signed by the agency CEO or CFO and submitted to IDHS. See IDHS CSA Tracking System webpage for additional information on CSA at IDHS: CSA Tracking System (https://www.dhs.state.il.us/page.aspx?item=61069). A copy is not to be submitted along with the application packet. A separate budget and budget narrative must be completed, for each Cluster Area for which you are applying. Under "Grant Suffix" Column in CSA you must include the suffix listed.
   1. The Cluster Areas and suffixes are as follows:
      1. Cluster Area 1 (Austin): Suffix C01
      2. Cluster Area 2 (North Lawndale and South Lawndale): Suffix C02
      3. Cluster Area 3 (East Garfield Park and West Garfield Park): Suffix C03
      4. Cluster Area 4 (Humboldt Park): Suffix C04
      5. Cluster Area 5 (Greater Grand Crossing and Washington Park): Suffix C05
      6. Cluster Area 6 (Auburn Gresham, Chatham, and Burnside): Suffix C06
      7. Cluster Area 7 (Englewood, New City, and Fuller Park): Suffix C07
      8. Cluster Area 8 (West Englewood and Chicago Lawn): Suffix C08
      9. Cluster Area 9 (South Shore, Woodlawn, and South Chicago): Suffix C09
      10. Cluster Area 10 (Roseland, Riverdale, and West Pullman): Suffix C10
      11. Cluster Area 11 (Southwest Side Cluster including Ashburn, Brighton Park, Gage Park, Lower West Side, McKinley Park, Near West Side and South Deering): Suffix C11
      12. Cluster Area 12 (Northside Cluster including Belmont Cragin, Hermosa, Logan Square, Avondale, Irving Park, Albany Park, Near North Side and West Town): Suffix C12
4. The budget and narrative must tie fiscal activity to program objectives and deliverables and demonstrate that all proposed costs are:
   1. Reasonable and necessary
   2. Allocable, and
   3. Allowable as defined by program regulatory requirements and the Uniform Guidance (2CFR 200), as applicable.
5. Deadline for submission of the budget, in the CSA Tracking System, is the same as the application deadline.
6. A Budget Template can be used as a tool to assist in determining expenses; however, the final budget must be completed in the CSA Tracking System. The pdf budget or paper copy will not be accepted. Applicants will NOT be issued an award without the applicant's fully approved budget in the CSA System.
7. NOTE: The Illinois Department of Innovation & Technology (DoIT) is now disabling external Illinois.gov IDs if they have not been used for 114 days. If you receive the error "HPDIA0309W This account is disabled," your ID has been disabled and cannot be re-activated by changing your password. You need to contact the DoIT HelpDesk at [217-524-DoIT (3648) or 312-814-DoIT (3648)] or their website at Report A Problem. Request that they create an incident to re-enable your external ID. You will need to provide your external ID (firstname.lastname@external.illinois.gov) and the error message (this account is disabled). Please be sure to Reset Your Password every 3 months so your account is not disabled.
8. There is space when preparing the budget on each line item for the budget narrative. For each line in the budget the applicant will describe why each expenditure is necessary for program implementation and how the amount was determined. Please include cost allocations as necessary. The Budget narrative (including MTDC base exclusions as appropriate) must clearly identify indirect costs, direct program costs, direct administrative costs, and describe how the specified resources and personnel have been allocated for the tasks and activities within each line item. The budget should be prepared to reflect 03 months.
9. Instructions for the Budget Template
10. Subcontractor budget(s), If applicable
    1. If applicant is planning to use a subcontractor, a pdf copy of the subcontractor budget must be submitted as a separate pdf document with the other application materials. Subcontractor budgets must be submitted for each application submitted as outlined above.
    2. Subcontractor budgets shall be submitted on the GATA Uniform Grant Budget Template (GOMBGATU-3002).
    3. For more information see Section I(A)(6).

5. Required Forms

1. Uniform Application for State Grant Assistance: The Uniform Application for State Grant Assistance is a three-page document used to formalize organization's request to apply for funding. Applicants must apply for the Cluster Area they are serving. A Suffix will need to be used when submitting your budget (under "NOFO Suffix" in CSA). Details about this can be found in Section IV(A)(3) above. A separate application and Program Narrative must be submitted for each Cluster Area. For example, if an applicant applies for funding for Cluster Area 1 and Cluster Area 2, two applications and two narratives must be submitted, one associated with each Cluster Area for the program.
   1. The document requires the electronic or wet(ink) signature and email address of the organization's authorized representative. This email address will be used for official communication between the Department and the applicant organization for matters regarding this application.
   2. Page one of the application is pre-populated with the appropriate information. Applicants must not complete anything on Page one.
   3. On Page three, applicants will need to include the amount for the Cluster Area on each individual application which they are applying and sign.
   4. On Page three, applicants will need to include on line 43 the Suffix Number of the Cluster Area they are applying for.
   5. The correct application must be used.
2. Grantee Conflict of Interest Disclosure - The grantee Conflict of Interest Disclosure is required for all grant award programs regardless if the grantee has identified a potential conflict or not. The document requires agencies to identify actual or potential conflicts of interest. The form must have a printed name and be signed by a representative of the organization.

6. Required Format

1. The narrative portion must be organized in the format outlined. A Program Narrative for each Cluster Area is required using the Cluster Area and suffix numbers listed above.
2. The department may determine that an applicant is not qualified if they have not complied with the requirements listed in this Funding Opportunity and use that determination as a basis to award to another applicant.
3. All documents must be typed using Times New Roman 12-point type, 100% magnification and use black typeface on a white background, Except for letterhead.
4. For charts and tables only, Times New Roman 10-point with color may be used.
5. Each Program Narrative must be typed, single-spaced with 1-inch margins on all sides.
6. Each submission must be on 8 1/2 x 11-inch page size using pdf.

V. Submission Requirements and Deadlines

A. Address to Request Application Package

B. Unique Entity Identifier (UEI) and System for Award Management (SAM.gov)

C. Submission Instructions

D. Submission Dates and Times

E. Intergovernmental Review

1. This funding opportunity is NOT subject to Executive Order 12372, "Intergovernmental Review of Federal Programs."

VI. Application Review Information

A.  Responsiveness Review

1. Applications that are received will be reviewed with 2 business days to ensure they meet the criteria for consideration. Applications that do not meet the criteria in paragraph B below will be rejected.
2. The following are the criteria that must be met for eligibility:
   1. Applicant has a current registration with the State of Illinois in the Grantee Portal.
   2. Applicant has an active Sam.gov public account.
   3. Applicant has an active Unique Entity Identifier (UEI) with Sam.gov
   4. Applicant is in "good standing" with the Secretary of State.
   5. Applicant is not on the DHS Stop Payment List Service or the Illinois Stop Payment List.
   6. Applicant is not on the Sam.gov Exclusion List.
   7. Applicant is not on the Illinois Medicaid Sanctions List.
   8. Program specific eligibility restrictions
      1. Not Applicable.
3. Restrictions on eligibility for State awards are referenced in 44 Ill Admin Code 7000.70. Program specific eligibility restrictions are referenced in this Notice of Funding Opportunity.
4. All applicants/applications determined to be non-compliant or otherwise determined to be disqualified from consideration will be notified. This email will be sent to the email addresses provided in the application and will identify the reason for disqualification.

B.  Program Narrative Contents

Label each section of the Program Narrative utilizing the format provided below. It must be organized in the format outlined below. Information must be provided in the section in which it is requested.

1. Label each section of the Program Narrative utilizing the format provided below. It must be organized in the format outlined below. Information must be provided in the section in which it is requested.
   1. To be successful in the application process, applicants must submit the following information as part of the grant application process. Please provide a complete response to the following sections:
      1. Community Identification and Need:
         • Indicate which of the following RPSA cluster area(s) the applicant is proposing to cover:Austin
           • North Lawndale and South Lawndale
           • East Garfield Park and West Garfield Park
           • Humboldt Park
           • Greater Grand Crossing and Washington Park
           • Auburn Gresham, Chatham and Burnside
           • Englewood, New City and Fuller Park
           • West Englewood and Chicago Lawn
           • South Shore, Woodlawn and South Chicago
           • Roseland, Riverdale and West Pullman
           • Southwest Side Cluster, including Ashburn, Brighton Park, Gage Park, Lower West Side, McKinley Park, Near West Side and South Deering
           • Northside Cluster, including Belmont Cragin, Hermosa, Logan Square, Avondale, Irving Park, Albany Park, Near North Side and West Town
         • Describe the agency's history and current experience working within the selected RPSA cluster area(s).
         • Provide information about the agency's physical presence in the selected RPSA cluster area(s), including the address(es) of physical locations, the length of time at each location and services provided at each location.
         • Describe the agency's knowledge and understanding of the behavioral health needs of children, youth and families impacted by firearm violence in the selected RPSA cluster area(s).
      2. Capacity/Agency Qualifications:
         • Give a brief overview of the applicant agency, outlining its primary programs and services offered. Describe how the agency's mission and services align with the purpose of this funding opportunity.
         • Describe the agency's experience providing trauma-informed behavioral health services, including crisis services and services for those impacted by firearm violence.
         • Describe the agency's experience and capacity to deliver on-call crisis services including during evenings, nights and weekends.
         • Describe how the agency currently collaborates with community residents, other community-based providers and public agencies to serve the selected RPSA cluster area(s) and its intent to develop, maintain, and leverage strong relationships going forward.
         • Describe strategies the agency currently implements to mitigate secondary traumatic stress among staff.
      3. Quality - Description of Program Services:
         • Describe the agency's plan to staff the Mental Health Response Lead role and ensure adequate clinical supervision.
         • Describe the agency's plan to identify potential members of the Mental Health Response Network.
         • Describe any challenges the agency anticipates or support the agency would need to satisfy the requirements of the grant program.
2. Cost sharing will not be considered when evaluating the application.
3. IDHS/DMH staff familiar with the requirements of the program will review the application package.
4. Applications that fail to meet the criteria described in Section II. Eligibility will not be scored and/or considered for funding.
5. Applications must follow the instructions in Section V. Submission Requirements and Details.
6. This funding opportunity has been given an exception to NOFO and Merit Review, and therefore the evaluation process is not subject to appeal.

C. Risk Review

1. IDHS conducts risk assessments for all awardees, prior to the award being issued.
   1. An agency wide Internal Control Questionnaire (ICQ) to be completed by the awardee within the Grantee Portal. Please check the Illinois GATA Grantee Portal regularly to complete this prior to the deadline listed below. The ICQ evaluates fiscal, administrative, and programmatic risk in the following categories:
      1. Quality of Management Systems
      2. Financial and Programmatic Reporting
      3. Ability to Effectively Implement Award Requirements
      4. Awardee Audits
   2. The deadline to submit the FY25 ICQ is the same as the Application Deadline.
   3. A program specific Programmatic Risk Assessment conducted by the awarding agency to evaluate the following categories:
      1. Programmatic financial stability
      2. Management systems and standards that would affect the program.
      3. Programmatic audit and monitoring findings
      4. Ability to effectively implement program requirements.
      5. External partnerships
      6. Programmatic reporting
   4. Risk assessments are not intended to be punitive in nature, rather they are conducted in order to evaluate the support, technical assistance, and training that may be needed for the awardee and the level of monitoring that is needed for the award.
   5. Risk assessments may result in Specific Conditions being placed on the award to include more frequent monitoring or the implementation of a corrective action plan.
2. Simplified Acquisition Threshold - Federal and State awards
   1. This award is not anticipated to exceed the Simplified Acquisition Threshold defined in 48 CFR part 2, subpart 2.1.

VII. Award Notices

A.  State Award Notices

1. Applicants recommended for funding under this funding opportunity following the review and selection process will receive a Notice of State Award (NOSA). The NOSA shall include:
   1. Grant award amount
   2. The terms and conditions of the award
   3. Specific conditions, if any, assigned to the applicant based on the fiscal and administrative risk assessment (ICQ) and programmatic risk assessments. (PRA).
2. Note: The Department cannot issue a NOSA until the successful applicant has an FY25 approved budget entered into the CSA system. The applicant shall receive the NOSA through the Grantee Portal. The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award amount and all conditions set forth within the notice. The signed NOSA is the document authorizing the department to proceed with issuing an agreement. The Agency signed NOSA must be remitted to the Department as instructed in the notice.
3. The NOSA is NOT an authorization to begin performance (to the extent that it allows charging to State awards of pre-award costs; pre-award costs are incurred at the non-State entities own risk unless they have received written prior approval to begin performance).
4. The authorizing document to begin performance is the fully executed Uniform Grant Agreement (UGA) signed by the grants officer, or equivalent. This is the official document that obligates funds. The UGA is sent to the non-State entity via the CSA system. The non-State entity will print and sign the signature page of the UGA and return signature page to DHS.OCA.SignaturePages@illinois.gov. A final signed copy of the UGA will be provided to the non-State entity via an upload into the CSA Tracking system.
5. Applicants who are not eligible due to registration or pre-qualification issues, or late applications will be notified that they are ineligible for consideration when their application is processed.
6. A written Notice of Non-Selection shall be sent to the applicants not receiving an award.

VIII. Post-Award Requirements and Administration

A.  Administrative and National Policy Requirements

1. The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all State and Federal statutes and administrative rules applicable to the provision of the services.
2. You can find a sample of the grant agreement at IDHS Uniform Grant Agreement.
3. Payment Terms
   1. It is the policy of the Illinois Department of Human Services (IDHS) that this policy complies with 2 CFR 200.302, 2 CFR 200.305, 31 CFR 205 (Procedures implementing the Cash Management Improvement Act and Treasury State Agreement (TSA)) and 44 Ill. Admin. Code 7000.120 (GOMB Adoption of Supplemental Rules for Grant Payment Methods). Three different award payment methods exist, namely Advance Payment, Reimbursement, and Working Capital Advance.
   2. Grantees selecting the Advance Payment Method, or the Working Capital Advance Payment Method must complete the Advance Payment Request Cash Budget Template as described in the procedures above. In addition, please note: If you will be submitting the Advance Payment Request Cash Budget, it must be submitted with the application materials as a separate document.
   3. The Monthly Invoice IL444-5257 Template must be used for all DMH programs and submitted no later than 15 days after the end of the month. All invoices shall be HIIPA compliant and encrypted utilizing DHS approved encryption software and emailed to DMH at the email address listed above.
   4. Invoice and PFR Email Address for General Grants: DHS.DMHQuarterlyReports@Illinois.gov
   5.  Invoice and PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov
   6.  Invoice and PFR Email Address for Colbert Consent Decree: DHS.Colbert.Invoices@Illinois.gov
4. Payment Forms
   1. Monthly Invoice (IL444-5257)
   2. Advance Payment Request Cash Budget Form (IL444-4985) Only if requesting an advance payment

B. Reporting

1. Reporting, upon execution of the grant agreement, shall be in accordance with the requirements set forth in the UGA and related exhibits which include but is not limited to the following:
   1. Periodic Financial Reports submitted electronically in accordance with instructions in the UGA no more frequent than quarterly and no less frequent than annually, unless unusual circumstances exist.
   2. Periodic Programmatic Reports submitted electronically in accordance with instructions in the UGA no more frequent than quarterly and no less frequent than annually, unless unusual circumstances exist.
   3. Close-out Performance Reports and Financial Reports as instructed in the UGA.
   4. Other Unique Programmatic Reporting Requirements: additional annual performance data may be collected as directed by the Department and in the format prescribed by the Department.
   5. If the State share of any State award may include more than $500,000 over the period of performance applicants are also subject to the reporting requirements reflected in Appendix XII to 2 CFR 200.
   6. Non-compliance with any of the identified reports may lead to being placed on the Illinois Stop-Payment List.
   7. Grantee shall submit these reports) to the appropriate email address listed below. Reported expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the UGA to be reimbursable.
      • PFR Email Address for General Grants: DHS.DMHQuarterlyReports@Illinois.gov
      • PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov
      • PFR Email Address for Colbert Consent Decree: DHS.Colbert.Invoices@Illinois.gov
      • PPR and PRTP Email Address for All Grants: DHS.DMHQuarterlyReports@Illinois.gov
   8. DMH reporting templates and detailed instructions for submitting reports can be found in the Provider section of the IDHS website.

IX. Other Information

A. Program Websites

1. Mental Health Grants - FY25
2. IDHS Grants
3. IDHS website

B. Mandatory Forms and Submissions

1. Uniform Application for State Grant Assistance
2. Program Narrative
3. Uniform Grant Budget Template (Submit in CSA)| Instructions
4. Subcontractor Budget, if applicable submit as a separate attachment
5. Grantee Conflict of Interest Disclosure submit as a separate attachment
6. Advance Payment Request Cash Budget Form submit as a separate attachment (no submission will result in default to Reimbursement Method)