510-FBHC Federal Behavioral Health Care (26-444-22-3391-01)

I. Basic Information

Awarding Agency Name Illinois Department of Human Services
Awarding Division Name Division of Mental Health
Agency Contact

Rob Putnam

DHS.DMHGrantApp@Illinois.gov
Announcement Type Non-Competitive/Exception
Funding Opportunity Title 510-FBHC Federal Behavioral Health Care
Funding Opportunity Number 26-444-22-3391-01
Application Posting Date March 11, 2025
Application Closing Date April 9, 2025, 12:00 PM (Noon) Central Time
Catalog of State Financial Assistance (CSFA) Number 444-22-3391
Catalog of State Financial Assistance (CSFA) Popular Name 510-FBHC Federal Behavioral Health Care
Catalog of Federal Domestic Assistance (CFDA) Number(s) 93.243
Award Source Federal
Estimated Total Program Funding $1,274,745
Anticipated Number of Awards 2
Award Range $590,484 - $684,261
Cost Sharing or Matching Requirement No
Indirect Costs Allowed Yes
Restrictions on Indirect Costs No

A. Funding Details

1. Total Amount of Funding

  1. The Department expects to award approximately $1,274,745.
  2. The source of funding for this program is Federal funds.

2. Number of Grant Awards

  1. The Department anticipates funding 2 grant awards to provide this program.

3. Expected Dollar Amount of Individual Grant Awards

  1. The Department anticipates that the dollar amount of individual awards will be between $590,484 and $684,261.

4. Amount of Funding per Grant Award on average in previous years

  1. Previous funding amounts per grant award on average was $167,076.

5. Renewal or Supplementation of Existing Projects Eligibility

  1. This program will be awarded as a 12-month term agreement.
  2. Continued Funding of this Program is at the discretion of the Department and is based on sufficient appropriation and performance criteria including, but not limited to:
    1. Grantee has performed satisfactorily during the previous reporting period.
    2. All required reports have been submitted on time, unless a written exception has been provided by the Division/Department.
    3. No outstanding issues are present (e.g., in good standing with all pre-qualification requirements and no outstanding corrective action, etc.).

6. Procurement Contract Allowability

  1. Subcontractor Agreement(s) and budgets must be pre-approved by the Department and on file with the Department. Subcontractors are subject to all provisions of this Agreement. The applicant Agency shall retain sole responsibility for the performance and monitoring of the subcontractor.

7. Funding Restrictions

  1. Pre-Award Costs
    1. Pre-Award costs are not allowable for this award.
    2. IDHS grants are governed by 2 CFR. Part 200, Subpart E-Cost Principles and 30 ILCS 708 which include information on allowable costs, audit requirements, and financial records.
  2. Indirect Costs
    1. Indirect Costs may be applied to this grant award. Indirect Cost rates must be approved through the Illinois Indirect Cost Rate Election System (ICRES).

B. Key Dates

1. Application Posting Date

  1. 03/11/2025

2. The Department must receive the Full Application Packet:

  1. Due on 04/09/2025 at 12:00 p.m. (Noon) Central Time

3. Anticipated Award Date

  1. 07/01/2025

4. Anticipated Start Date and Periods of Performance for grant awards

  1. Subject to appropriation, the grant period will begin no sooner than 07/01/2025 and will continue through 06/30/2026.

C. Executive Summary

  1. The Illinois State PIPBHC Project will bring together two providers of community care in separate areas of the state who will utilize evidence-based practices to support the needs of individuals with serious mental illnesses, serious emotional disturbances, substance use disorders and/or co-occurring disorders to ensure access to physical health care that is integrated with treatment for the behavioral health conditions. These community mental health and substance use providers will coordinate with the federally quali?ed health care providers within their communities to ensure full integration of care for individuals in their communities in need of this care. This new program will allow for expansion of care and further development of expertise. As the grantee from SAMHSA, the Illinois Department of Human Services/Division of Mental Health (DMH) will provide oversight and direction of the two agencies, ensure evaluation of the initiatives, and utilize lessons learned in this project to facilitate statewide learning and potential policy changes to impact the health and well-being of all Illinoisans in need of integrated primary and behavioral health care.

D. Agency Contact Information

  1. If you have questions about this funding opportunity, please contact:
    1. Rob Putnam
    2. Email: DHS.DMHGrantApp@Illinois.gov

II. Eligibility

A. Eligible Applicants

  1. The specific types of applicants that may apply for the grant award are:
    1. Government Organizations
    2. Nonprofit Organizations
  2. The applicant must meet the Registration, Pre-qualification, and any other Mandatory Requirements listed in this funding opportunity.
    1. Applicants must provide the following information via the Grantee Portal annually to be registered with the State of Illinois as an awardee:
      1. Organization Name and Contact Information
      2. Federal Employee Identification Number (FEIN)
      3. Unique Identity Number (UEI)
      4. Organization Type
    2. Applicants must be prequalified; therefore, applications from entities that have not prequalified prior to the due date of this application will NOT be reviewed until applicant is prequalified. Items i) through v) below are the prequalification requirements.
      1. Unique Entity Identifiers and SAM Registration. Each applicant (unless the applicant is an individual or State awarding agency that is exempt from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR § 25.110(d)) is required to:
        1. Be registered in SAM.gov before the application due date.
        2. Provide a valid unique entity identifier (UEI) in its application.
        3. Continue to maintain an active SAM registration with current information at all times during which it has an active award or an application or plan under consideration by the awarding agency.
        4. The State Agency may not make an award until applicant has fully complied to all UEI and SAM requirements.
        5. The State Agency may determine that an applicant is not qualified if they have not complied to requirements and use that determination as a basis to award another applicant or applicants.
      2. Must be in "good standing" with the Illinois Secretary of State if the Illinois Secretary of State requires the entity's organization type to be registered.
      3. Must not be on the Illinois Stop Payment List.
      4. Must not be on the SAM.gov Exclusion List.
      5. Must not be on the Medicaid Sanctions List.
  3. Qualified community programs, as defined in section 1913(b)(1) of the PHS Act; health centers as defined in section 330(a) of the PHS Act (including community mental health centers, child mental-health programs, psychosocial rehabilitation programs, and mental health peer-support or consumer-directed programs); rural health clinics, as defined in section 1861(aa) of the Social Security Act; Federally Qualified Health Centers, as defined in section 1861(aa) of the Social Security Act. Eligibility is limited to providers in underserved communities (as defined in E.O. 13895) or providers with a significant focus on serving populations facing health disparities. Providers must have at least two years of experience providing relevant services.
  4. Applicants will not receive an award if pre-award requirements are not met. Qualified status is re-verified nightly. If the entity's status changes, an email notice is sent to the designated entity representative with a link to the Grantee Portal.
  5. See Section number I(A)(7) for funding restrictions.
  6. Other factors that would disqualify an applicant or application include:
    1. Not Applicable.
  7. Limit on Number of Applications: More than one application per entity is not permitted.

B. Cost Sharing

  1. Providers are not required to participate in cost sharing or provide match.

III. Program Description

The purpose of this program is to (a) promote full integration and collaboration in clinical practices between physical and behavioral health care; (b) support the improvement of integrated care models for physical and behavioral health care to improve overall wellness and physical health status; and (c) promote the implementation and improvement of bidirectional integrated care services, including evidence-based or evidence-informed screening, assessment, diagnosis, prevention, treatment, and recovery services for mental and substance use disorders, and co-occurring physical health conditions and chronic diseases through integrated care.

The Grantee must develop and implement an integration program plan and must provide services in an underserved community as defined in E.O. 13895 or have a significant focus on serving populations facing health disparities. The Grantee will serve the following special populations of focus:

  • Adults with severe mental illnesses (SMI);
  • Adults who have co-occurring mental illness and physical health conditions;
  • Individuals with a substance use disorder (SUD); and
  • Individuals with co-occurring mental illness and substance use disorders (COD).

The Grantee must begin delivery of services within seven months of award notice and must provide services to an unduplicated number of individuals as proposed in the response to this opportunity.

A. Funding Priorities or Focus Areas

  1. IDHS is working to counteract systemic racism and inequity, and to prioritize and maximize diversity throughout its service provision process. This work involves addressing existing institutionalized inequities, aiming to create transformation, and operationalizing equity and racial justice. It also focuses on the creation of a culture of inclusivity for all regardless of race, gender, religion, sexual orientation, or ability.

B. Performance Requirements

  1. The Grantee must develop and implement an integration program plan and must provide services in an underserved community as defined in E.O. 13895 or have a significant focus on serving populations facing health disparities. The Grantee will serve the following special populations of focus:
    • Adults with severe mental illnesses (SMI);
    • Adults who have co-occurring mental illness and physical health conditions;
    • Individuals with a substance use disorder (SUD); and
    • Individuals with co-occurring mental illness and substance use disorders (COD).

      The Grantee must begin delivery of services within seven months of award notice and must provide services to an unduplicated number of individuals as proposed in the response to this opportunity.

  2. Conduct a Program Readiness Review

    When: Within five months after award

    The Grantee will work with DMH to conduct a Program Readiness Review to identify barriers, current or potential opportunities, and areas that need improvement in providing integrated primary and behavioral health care. The results of the Program Readiness Review shall be used to develop the required Integration Program Plan and quality improvement activities (refer to Appendix A in the SAMHSA NOFO for details about systematic measurement and quality improvement). The Program Readiness Review shall address the following areas:

    • Physical and behavioral health conditions commonly experienced by the selected populations of focus and how those conditions are not currently being addressed by providers participating in the program;
    • The culturally responsive and evidence-based programs that currently address the integrated care needs of the selected populations of focus and needed adaptations to those programs for chosen care settings and the selected populations;
    • The extent to which health information technology and data-sharing capacity across primary and behavioral health to support integrated care are available or need to be developed;
    • Any needed processes and infrastructure to support ongoing measurement of population and individual outcomes for both common and specific physical and behavioral health conditions that will be addressed by this project;
    • The training needs for both the state agency and community providers;
    • Activities to ensure continuous engagement between state and provider leadership that promote the successful implementation of the integrated care model; and
    • Any barriers and facilitators that may impact the implementation of the integration program.
  3. Develop and Implement an Integration Implementation Plan

    When: Within seven months of the award

    The Grantee will work with DMH to develop and implement an Integration Program Plan that includes the activities to be conducted. The Integration Program Plan shall include descriptions of the following:

    • The demographics and physical and behavioral health needs of the selected populations of focus to be served;
    • Common physical and behavioral health conditions, and other specific physical and behavioral health conditions that will be addressed directly through the integrated care program;
    • The plans for how the program will address barriers and facilitators identified in the Program Readiness Review;
    • Support for partnerships or other arrangements with local health care providers that will provide culturally appropriate services to special populations and, as applicable, in areas with demonstrated need, such as tribal, rural, or other medically underserved communities and those with a workforce shortage of mental health and substance use disorder, pediatric mental health, or other related professionals; and
    • Integrated care program activities, including the following areas (refer to Appendix A in the SAMHSA NOFO for details about what must be addressed in each of these areas):
      •  Access, screening, referral to care, and follow-up
      • Evidence-supported prevention and intervention
      • Ongoing care coordination and care management
      • Person-centered self-management support
      • Multidisciplinary team and team-based care
      • Systematic measurement and quality improvement
      • Linkages with community and social services
      • Sustainable funding and practice
  4. Develop and implement a Training and Workforce Development Plan

    When: Within five months of project start

    The Grantee will work with DMH to develop and implement a Training and Workforce Development Plan to support program implementation, including cross-training between primary care and behavioral health providers team members (e.g., training on health information technology, providing culturally responsive services to advance health equity, trauma-informed care, integrated care processes, chosen interventions, social determinants of health).

    The plan should also include how provider leadership will be educated and engaged about:

    • The need for integrated care and the integrated care program;
    • How the organization will take active steps to change the culture and practices across physical and behavioral health practitioners to support integrated care; and
    • How integrated care can be used to better serve underserved and marginalized populations.
  5. Develop or maintain an existing Provider-level Steering and Implementation Committee 

    When: Within seven months of project start

    The Grantee will work with DMH to develop or maintain an existing Steering and Implementation Committee at each provider site that includes:

    • Individuals with lived experience from the special populations being served at the provider site;
    • People from underserved communities who are served by the program;
    • Provider executive and clinical leadership;
    • A state liaison; and
    • Personnel with expertise in electronic medical record (EMR) data management from the provider organization.

      If an existing body, with or without modifications, can fulfill the requirements of this activity, it may be used instead of developing a new committee.

  6. Develop and implement a Health Information Technology and Data Management Systems Plan (HIT Plan)

    When: Within seven months of project start

    The Grantee will work with DMH to develop and implement a Health Information Technology and Data Management Systems Plan (HIT Plan) to ensure that such tools as electronic health records, registries, dashboards, cloud-based systems, digital therapeutics, and other digital health interventions to support care coordination, integrated care workflows, and data sharing across primary care and behavioral health providers are being utilized. This plan should also discuss compliance with health privacy statutes and regulations.

  7. The Grantee will implement the following activities if they are clinically appropriate for the selected populations of focus being served by the program:
    •  Screen and refer individuals with HIV, sexually transmitted infections, and viral hepatitis to appropriate care; and
    • Screen and assess for opioid and alcohol use disorders and immediate warm handoff to prescribers of medications for opioid and alcohol use disorders, including buprenorphine, when needed.
  8. Submit a Sustainability Plan

    When: Within 12 months of project start and updated annually

    The Grantee will work with DMH to develop and submit a Sustainability Plan that addresses, at the state and provider levels, sustainability for the integrated care program when federal funding ends. The sustainability plan shall include the identification of financing gaps, and administrative and billing challenges, in addition to the identification of sources of support that will be used to support local integration programs.

  9. The Grantee will screen for tobacco/nicotine use and promote interventions for tobacco/nicotine cessation, as appropriate to the populations being served.
  10. Data Collection/Performance Measurement and Project Performance Assessment

    The Grantee must collect and report data for SAMHSA to meet its obligations under the Government Performance and Results (GPRA) Modernization Act of 2010.

    The Grantee must collect and report in SAMHSA's Performance Accountability and Reporting System (SPARS) data using the Mental Health Client/Consumer Outcome Measures (NOMs) tool. Training and technical assistance on SPARS data collection and reporting will be provided after award.

    The Grantee must collect NOMS data on each client at baseline (i.e., client entry into the project), at 6-month follow-up, and at client discharge. Data must be entered in SPARS within 7 days after collection.

    Data will be collected on:

    • Behavioral Health Diagnoses
    • Demographic Data
    • Functioning
    • Program-specific Questions

The Infrastructure Development, Prevention, and Mental Health Promotion (IPP) indicators are project-level data collected and reported in SPARS by DMH on a quarterly basis. The Grantee must collect and report data to DMH on the following IPP assigned indicators:

  • The number of individuals screened for mental health or related interventions;
  • The number of individuals referred to mental health or related services; and
  • The number and percentage of individuals receiving mental health or related services after referral

A cross-site evaluation may be required to build the evidence base for this program. This may include collecting additional supporting data by the evaluation team, staff, and client participation in focus groups, site visits, and/or submission of documents for review. The Grantee must participate in all aspects of the evaluation if selected to be a part of the evaluation. Grantee will be provided with details on the evaluation upon award, including the type of evaluation and research questions, and expectations.

Project Performance Assessment

The Grantee must periodically review their performance data to assess progress and use this information to improve the management of the project, by determining whether the project goals, objectives, and outcomes are being achieved and if changes need to be made to the project.

In addition, one key part of the performance assessment is determining if the project has or will have the intended impact on behavioral health disparities. The Grantee will be expected to collect data to evaluate whether the disparities DMH identified in the Behavioral Health Disparity Impact Statement (DIS) are being effectively addressed.

The Grantee will:

  • Work with their health care partner(s) to promote full integration and collaboration in clinical practice between primary and behavioral health care within identified and proposed jurisdiction.
  • Ensure all staff are trained in agreed-upon Evidence-Based Practices (EBPs) to improve the overall wellness and physical health status of the special population(s) they have selected for services.
  • Work with the DMH-appointed Project Evaluator to enhance data collection, measurement, and reporting for primary care and behavioral health care.
  • Promote and offer integrated care services for physical and behavioral health conditions, as detailed in the Integration Program Plan.
  • Appropriate Grantee staff will participate in all DMH planning and project meetings conducted by DHS/DMH and/or the DMH-appointed Project Evaluator.

C. Performance Measures

  1. Number of unduplicated individuals who present for services during the quarter.
  2. (baseline)
  3. Number of unduplicated individuals for whom baseline data is reported in the federal ("SPARS") reporting system during the quarter.
  4. Number of unduplicated individuals for whom follow-up data is reported into SPARS at required intervals during the quarter.
  5. Number of unduplicated individuals screened for mental health or related interventions during the quarter.
  6. Number of unduplicated individuals referred to mental health or related services during the quarter.
  7. Number of unduplicated individuals referred in any quarter.
  8. Number of unduplicated individuals referred in any quarter who received mental health or related services during the quarter.
  9. Number of unduplicated individuals referred in any quarter participating in wellness services to promote health and mental health wellness and recovery during the quarter.
  10. Number of unduplicated individuals enrolled at end of previous reporting period.
  11. Number of unduplicated individuals enrolled at end of quarter.
  12. Number of staff employed in positions on the PIPBHC team at end of quarter.
  13. Number of staff trained or received refresher training on specific practices that are identified by the agency as supportive of success of integration of care.
  14. Number of staff trained or received refresher training in PIPBHC expectations on all agency-selected evidence-based practices that will be used with PIPBHC clients during the current fiscal year.
  15. Number of agency policies to which changes were made during the quarter to accommodate the provision of integrated care.

D. Performance Standards

  1. 100% of unduplicated individuals who presented for services (baseline) were screened for mental health or related interventions.
  2. 80% or more of unduplicated individuals referred in any quarter, continued services during the quarter.
  3. 100% of unduplicated individuals referred in any quarter participated in wellness services to promote health and mental health wellness and recovery during the quarter.
  4. 100% of staff trained or received refresher training on specific practices that are identified by the agency as supportive of success of integration of care.
  5. 100% of staff were trained or received a refresher training in PIPBHC expectations on all agency-selected evidence-based practices that will be used with PIPBHC clients during the current fiscal year.

E. Cooperative Agreements

  1. Not Applicable.

F. Unallowable Costs

  1. All applicants will use grant funds according to the guidelines, conditions, and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards.
  2. Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs.
  3. Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the scope of work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation.
  4. Unallowable costs: Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs.

G. Program beneficiaries or program participants must meet the following requirements:

  1. Not Applicable.

H. Authorizing Statutes or Regulations

  1. 59 Ill. Admin, Code 132 (Rule 132), Section 132.150g
  2. Mental Health Community Services Act (405 ILCS 30/ Section (f))
  3. Illinois Administrative Code Part 7000 Grant Accountability and Transparency Act

IV. Application Contents and Format

A. Content and Form of Application Submission

1. Required Content of Application

  1. Applications must include the required documents and demonstrate that the program eligibility requirements have been met. Refer to Section V. Submission Requirement and Deadlines for details.

2. Project Narrative Content and Attachments

  1. The Project Narrative is required to support the Uniform Application for State Grant Assistance (GA) for non-competitive grants. The purpose of the Project Narrative is to describe the organization's program activities and design for implementing and administering the program for the upcoming State Fiscal Year (SFY). This Project Narrative will include information that is specific to your organization's proposed program services and be considered part of your grant agreement. Submission of this Project Narrative is required to fulfill contractual obligations.

3. Budget and Budget Narrative

  1. Applicants must enter a FY26 budget electronically in the CSA Tracking System.
  2. Budget must be electronically signed and submitted in the CSA Tracking System. Budget must be signed by the Provider's Chief Executive Officer and/or Chief Financial Officer.
  3. IMPORTANT: Please be sure the budget status in CSA says "GATA Budget signed and submitted to program review." This status will appear after the budget is electronically signed by the agency CEO or CFO and submitted to IDHS. See IDHS CSA Tracking System webpage for additional information on CSA at IDHS: CSA Tracking System (state.il.us). A copy is not to be submitted along with the application packet. The budget and narrative must tie fiscal activity to program objectives and deliverables and demonstrate that all proposed costs are:
    1. Reasonable and necessary
    2. Allocable, and
    3. Allowable as defined by program regulatory requirements and the Uniform Guidance (2CFR 200), as applicable.
  4. Deadline for submission of the budget, in the CSA Tracking System, is the same as the application deadline.
  5. A Budget Template can be used as a tool to assist in determining expenses; however, the final budget must be completed in the CSA Tracking System. The pdf budget or paper copy will not be accepted. Applicants will NOT be issued an award without the applicant's fully approved budget in the CSA Tracking System.
  6. NOTE: The Illinois Department of Innovation & Technology (DoIT) is now disabling external Illinois.gov IDs if they have not been used for 114 days. If you receive the error "HPDIA0309W This account is disabled," your ID has been disabled and cannot be re-activated by changing your password. You need to contact the DoIT HelpDesk at [217-524-DoIT (3648) or 312-814-DoIT (3648)] or their website at Report A Problem. Request that they create an incident to re-enable your external ID. You will need to provide your external ID (firstname.lastname@external.Illinois.gov) and the error message (this account is disabled). Please be sure to Reset Your Password every 3 months so your account is not disabled.
  7. There is space when preparing the budget on each line item for the budget narrative. For each line in the budget the applicant will describe why each expenditure is necessary for program implementation and how the amount was determined. Please include cost allocations as necessary. The Budget narrative (including MTDC base exclusions as appropriate) must clearly identify indirect costs, direct program costs, direct administrative costs, and describe how the specified resources and personnel have been allocated for the tasks and activities within each line item. The budget should be prepared to reflect 12 months.
  8. Instructions for the Budget Template
  9. Subcontractor budget(s), If applicable
    1. If applicant is planning to use a subcontractor, a pdf copy of the subcontractor budget must be submitted as a separate pdf document with the other application materials.
    2. Subcontractor budgets shall be submitted on the GATA Uniform Grant Budget Template (GOMBGATU-3002).
    3. For more information see Section I(A)(6).

4. Required Forms

  1. Uniform Application for State Grant Assistance: The Uniform Application for State Grant Assistance is a three-page document used to formalize organization's request to apply for funding.
    1. The document requires the electronic or wet(ink) signature and email address of the organization's authorized representative. This email address will be used for official communication between the Department and the applicant organization for matters regarding this application.
    2. Page one of the application is pre-populated with the appropriate information. Applicants must not complete anything on Page one.
    3. On Page three, applicants will need to include the amount for which they are applying and sign.
    4. The correct application must be used.
  2. Grantee Conflict of Interest Disclosure - The grantee Conflict of Interest Disclosure is required for all grant award programs regardless if the grantee has identified a potential conflict or not. The document requires agencies to identify actual or potential conflicts of interest. The form must have a printed name and be signed by a representative of the organization.

V. Submission Requirements and Deadlines

A. Address to Request Application Package

  1. The complete application package is available through the Illinois Catalog of State Financial Assistance and the Mental Health Grants - FY26 website.
  2. Each Applicant must have access to the internet. The Department's website will contain information regarding this funding opportunity and materials necessary for submission. It is the responsibility of each applicant to monitor the website and comply with any instructions or requirements related to this funding opportunity.
  3. A PDF copy may be obtained by emailing the Division of Mental Health at DHS.DMHGrantApp@Illinois.gov.

B. Unique Entity Identifier (UEI) and System for Award Management (SAM.gov)

  1. Each Applicant Must:
    1. Be registered in SAM.gov before submitting its application;
    2. Provide a valid Unique Entity Identifier (UEI) in its application; and
    3. Continue to maintain an active registration in SAM.gov with current information at all times during which it has an active award or an application or plan under consideration.
  2. The Department may not make an award until applicant has fully complied with all UEI and SAM Requirements.
  3. If individuals are eligible to apply, they are exempt from this requirement under 2 CFR 25.110(b).
  4. If the agency exempts any applicants from this requirement under 2 CFR 25.110(c) or (d), a statement to that effect.

C. Submission Instructions

  1. Actions needed prior to applying:
    1. Applicants must be registered with the State of Illinois and Pre-qualified in the GATA portal prior to applying for Illinois awards. Instructions for creating an account and registering are located at the following link: Illinois GATA Grantee Portal. Additionally, detailed instructions for registration and prequalification requirements, including the expected amount of time for completion are located here: Grant Applicant Pre-Qualification and Pre-Award Requirements (pdf).
    2. Registration in CSA is required. The IDHS: CSA Tracking System (state.il.us) is the system the IDHS utilizes for approving budgets and issuing grant awards. It is strongly recommended that if an applicant entity is not already registered in the CSA Tracking System, they should begin the registration as soon as possible so they may submit a signed budget in CSA. Applicants will NOT be issued an award without a fully approved budget in the CSA Tracking System.
  2. The Methods for submitting the application:
    1. Applicants must electronically submit the complete application packet which includes the following attachments as separate pdf documents:
      1. Uniform Application for State Grant Assistance
      2. Project Narrative
      3. Grantee Conflict of Interest Disclosure
      4. Budget (entered into the CSA Tracking System as described in section (IV)(A)(3)
      5. Subcontractor Budgets, if applicable
      6. Advance Payment Request Cash Budget Form, if wanted
    2. Applications must be sent electronically to DHS.DMHGrantApp@Illinois.gov.  The application will be electronically time-stamped upon receipt. Application submissions or delivery to any other email address or contact, including other IDHS offices or employees, will not be considered for review or funding. Applications will not be accepted if received by fax machine, hard copy, disk, or thumb drive.
    3. Include the following in the subject line:
      1. Your Agency Name
      2. 510-FBHC Federal Behavioral Health Care
    4. Documents must NOT include a password.
    5. Software or Electronic Capabilities
      1. Each applicant must have access to the internet. The Department's website will contain information regarding this funding opportunity and materials necessary for submission.
  3. Pre-application materials must be submitted as follows:
    1. Not Applicable.
  4. If you are experiencing system problems or technical difficulties submitting your application, you may contact:
    1. Name: Rob Putnam
    2. Email: DHS.DMHGrantApp@Illinois.gov

D. Submission Dates and Times

  1. Full applications are due on 04/09/2025 at 12:00 p.m. (Noon) Central Time.
  2. Missed Deadlines
    1. IDHS cannot guarantee a start date of July 1, 2025, if application submissions are received after the due date referenced in the Program Summary above.
    2. For your records, please keep a copy of your submission with the date and time the application was submitted along with the email address to which it was sent.

E. Intergovernmental Review

  1. This funding opportunity is NOT subject to Executive Order 12372, "Intergovernmental Review of Federal Programs."

VI. Application Review Information

A. Responsiveness Review

  1. The following are the criteria that must be met for eligibility:
    1. Applicant has a current registration with the State of Illinois in the Grantee Portal.
    2. Applicant has an active SAM.gov public account.
    3. Applicant has an active Unique Entity Identifier (UEI) with SAM.gov
    4. Applicant is in "good standing" with the Secretary of State.
    5. Applicant is not on the DHS Stop Payment List Service or the Illinois Stop Payment List.
    6. Applicant is not on the SAM.gov Exclusion List.
    7. Applicant is not on the Illinois Medicaid Sanctions List.
    8. Program specific eligibility restrictions
      1. Qualified community programs, as defined in section 1913(b)(1) of the PHS Act; health centers as defined in section 330(a) of the PHS Act (including community mental health centers, child mental-health programs, psychosocial rehabilitation programs, and mental health peer-support or consumer-directed programs); rural health clinics, as defined in section 1861(aa) of the Social Security Act; Federally Qualified Health Centers, as defined in section 1861(aa) of the Social Security Act. Eligibility is limited to providers in underserved communities (as defined in E.O. 13895) or providers with a significant focus on serving populations facing health disparities. Providers must have at least two years of experience providing relevant services.
  2. Restrictions on eligibility for State awards are referenced in 44 Ill Admin Code 7000.70. Program specific eligibility restrictions are referenced in this funding opportunity.

B. Risk Review

  1. IDHS conducts risk assessments for all awardees, prior to the award being issued.
    1. An agency wide Internal Control Questionnaire (ICQ) to be completed by the awardee within the Grantee Portal. Please check the Illinois GATA Grantee Portal to complete this prior to the deadline listed below. The ICQ evaluates fiscal, administrative, and programmatic risk in the following categories:
      1. Quality of Management Systems
      2. Financial and Programmatic Reporting
      3. Ability to Effectively Implement Award Requirements
      4. Awardee Audits
    2. The deadline to submit the FY26 ICQ is April 16, 2025, 12:00 PM (Noon) Central Time.
    3. A program specific Programmatic Risk Assessment conducted by the awarding agency to evaluate the following categories:
      1. Programmatic financial stability
      2. Management systems and standards that would affect the program.
      3. Programmatic audit and monitoring findings
      4. Ability to effectively implement program requirements.
      5. External partnerships
      6. Programmatic reporting
    4. Risk assessments are not intended to be punitive in nature, rather they are conducted in order to evaluate the support, technical assistance, and training that may be needed for the awardee and the level of monitoring that is needed for the award.
      1. Risk assessments may result in Specific Conditions being placed on the award to include more frequent monitoring or the implementation of a corrective action plan.
  2. Simplified Acquisition Threshold - Federal and State awards
    1. It is anticipated that grants under this award may receive an award over the Simplified Acquisition Threshold (as defined in 48 CFR part 2, subpart 2.1; the dollar amount set by the Federal Acquisition Regulation (FAR), currently at $250,000 (with some exceptions)). Potential grantees under this notice of funding opportunity may receive an award in excess of the simplified acquisition threshold of $250,000. Therefore, the grantee is subject to the simplified acquisition threshold and related requirements.
      1. Prior to making an award with a total amount greater than the simplified acquisition threshold, IDHS is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM. (Currently FAPIIS) (See 41 U.S.C. 2313).
      2. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a State or Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM.
      3. IDHS will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicants' integrity, business ethics, and record of performance under State and Federal awards when completing the review of risk posed by applicants as described in 2 CFR 200.206.

VII. Award Notices

A. State Award Notices

  1. Applicants recommended for funding under this Non-Competitive funding opportunity will receive a Notice of State Award (NOSA). The NOSA shall include:
    1. Grant award amount
    2. The terms and conditions of the award
    3. Specific conditions, if any, assigned to the applicant based on the fiscal and administrative risk assessment (ICQ), programmatic risk assessments (PRA), and the Merit Review.
  2. Note: The Department cannot issue a NOSA until the successful applicant has an approved FY26 budget entered into the CSA Tracking System. The applicant shall receive the NOSA through the Grantee Portal. The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award amount and all conditions set forth within the notice. The signed NOSA is the document authorizing the department to proceed with issuing an agreement. The Agency signed NOSA must be remitted to the Department as instructed in the notice.
  3. The NOSA is NOT an authorization to begin performance (to the extent that it allows charging to State awards of pre-award costs; pre-award costs are incurred at the non-State entities own risk unless they have received written prior approval to begin performance).
  4. The authorizing document to begin performance is the fully executed Uniform Grant Agreement (UGA) signed by the grants officer, or equivalent. This is the official document that obligates funds. The UGA is sent to the non-State entity via the CSA Tracking System. The non-State entity will print and sign the signature page of the UGA and return signature page to DHS.OCA.SignaturePages@Illinois.gov.  A final signed copy of the UGA will be provided to the non-State entity via an upload into the CSA Tracking system.
  5. Applicants who are not eligible due to registration or pre-qualification issues, or late applications will be notified that they are ineligible for consideration when their application is processed.

VIII. Post-Award Requirements and Administration

A. Administrative and National Policy Requirements

  1. The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all State and Federal statutes and administrative rules applicable to the provision of the services.
  2. You can find a sample of the grant agreement at IDHS Uniform Grant Agreement.
  3. Payment Terms
    1. It is the policy of the Illinois Department of Human Services (IDHS) that this policy complies with 2 CFR 200.302, 2 CFR 200.305, 31 CFR 205 (Procedures implementing the Cash Management Improvement Act and Treasury State Agreement (TSA)) and 44 Ill. Admin. Code 7000.120 (GOMB Adoption of Supplemental Rules for Grant Payment Methods). Three different award payment methods exist, namely Advance Payment, Reimbursement, and Working Capital Advance.
    2. Grantees selecting the Advance Payment Method, or the Working Capital Advance Payment Method must complete the Advance Payment Request Cash Budget Template as described in the procedures above. In addition, please note: If you will be submitting the Advance Payment Request Cash Budget, it must be submitted with the application materials as a separate document.
    3. The Monthly Invoice IL444-5257 Template must be used for all DMH programs and submitted no later than 15 days after the end of the month. All invoices shall be HIIPA compliant and encrypted utilizing DHS approved encryption software and emailed to DMH at the email address listed above.
    4. Invoice and PFR Email Address for General Grants: DHS.DMHQuarterlyReports@Illinois.gov
    5. Invoice and PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov
    6. Invoice and PFR Email Address for Colbert Consent Decree: DHS.Colbert.Invoices@Illinois.gov
  4. Payment Forms
    1. Monthly Invoice (IL444-5257)
    2. Advance Payment Request Cash Budget Form (IL444-4985) Only if requesting an advance payment

B. Reporting

  1. Reporting, upon execution of the grant agreement, shall be in accordance with the requirements set forth in the UGA and related exhibits which include but is not limited to the following:
    1. Periodic Financial Reports submitted electronically in accordance with instructions in the UGA no more frequent than quarterly and no less frequent than annually, unless unusual circumstances exist.
    2. Periodic Programmatic Reports submitted electronically in accordance with instructions in the UGA no more frequent than quarterly and no less frequent than annually, unless unusual circumstances exist.
    3. Close-out Performance Reports and Financial Reports as instructed in the UGA.
    4. Other Unique Programmatic Reporting Requirements: additional annual performance data may be collected as directed by the Department and in the format prescribed by the Department.
    5. If the State share of any State award may include more than $500,000 over the period of performance applicants are also subject to the reporting requirements reflected in Appendix XII to 2 CFR 200.
    6. Non-compliance with any of the identified reports may lead to being placed on the Illinois Stop-Payment List.
    7. Grantee shall submit these reports) to the appropriate email address listed below. Reported expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the UGA to be reimbursable.
    8. DMH reporting templates and detailed instructions for submitting reports can be found in the Provider section of the IDHS website.

IX. Other Information

A. Program Websites

  1. Mental Health Grants - FY26
  2. IDHS Grants
  3. IDHS website

B. Mandatory Forms and Submissions

  1. Uniform Application for State Grant Assistance
  2. Project Narrative
  3. Uniform Grant Budget Template (Submit in CSA) | Instructions
  4. Subcontractor Budget, if applicable submit as a separate attachment
  5. Grantee Conflict of Interest Disclosure submit as a separate attachment
  6. Advance Payment Request Cash Budget Form (IL444-4985) submit as a separate attachment (no submission will result in default to Reimbursement Method)