402 Suicide Prevention First Responders (26-444-22-2873-01)

I. Basic Information

Awarding Agency Name Illinois Department of Human Services
Awarding Division Name Division of Mental Health
Agency Contact Barb Roberson DHS.DMHGrantApp@Illinois.gov
Announcement Type Non-Competitive
Funding Opportunity Title 402 Suicide Prevention First Responders
Application Posting Date May 16, 2025
Application Closing Date May 30, 2025, 12:00 PM (Noon) Central Time
Catalog of State Financial Assistance (CSFA) Number 444-22-2873
Catalog of State Financial Assistance (CSFA) Popular Name 402 Suicide Prevention First Responders
Catalog of Federal Domestic Assistance (CFDA) Number(s) NA
Award Funding Source State

A. Funding Details

1. Total Amount of Funding

  1. The Department expects to award approximately $696,547.
  2. The source of funding for this program is State funds.

2. Number of Grant Awards

a. The Department anticipates funding approximately 7 grant awards to provide this program.

3. Expected Dollar Amount of Individual Grant Awards

a. The Department anticipates that the dollar amount of individual awards will be between $40,000 and $211,547.

4. Amount of Funding per Grant Award on average in previous years

a. Previous funding amounts per grant award on average was $199,089.

5. Renewal or Supplementation of Existing Projects Eligibility

  1. IDHS/DMH does not anticipate there will be renewals

6. Procurement Contract Allowability

  1. Subcontractor Agreement(s) and budgets must be pre-approved by the Department and on file with the Department. Subcontractors are subject to all provisions of this Agreement. The successful applicant Agency shall retain sole responsibility for the performance and monitoring of the subcontractor.

7. Funding Restrictions

  1. Pre-Award Costs
    1. Pre-Award costs are not allowable for this award.
    2. IDHS grants are governed by 2 CFR. Part 200, Subpart E-Cost Principles and 30 ILCS 708 which include information on allowable costs, audit requirements, and financial records.
  2. Indirect Costs
    1. Indirect Costs may be applied to this grant award. Indirect Cost rates must be approved through the Illinois Indirect Cost Rate Election System (ICRES).

B. Key Dates

1. Application Posting Date

  1. 05/16/2025

2. The Department must receive the Full Application Packet:

  1. Due on 05/30/2025 at 12:00 p.m. (Noon) Central Time

3. Anticipated Award Date

  1. 07/01/2025

4. Anticipated Start Date and Periods of Performance for new grant awards

  1. Subject to appropriation, the grant period will begin no sooner than 07/01/2025 and will continue through 12/31/2025.

C. Executive Summary

The First Responders Suicide Prevention Program aims to strengthen mental health programs and reduce incidence of deaths by suicide of first responders, including law enforcement officers, firefighters, emergency medical services personnel, and public safety telecommunicators. This program will provide peer support and mental health awareness training for individuals who will serve as embedded peer support in First Responder work settings.

D. Agency Contact Information

  1. If you have questions about this NOFO, Please contact:

    1. Barb Roberson
    2. Email: DHS.DMHGrantApp@Illinois.gov

II. Eligibility

A. Eligible Applicants

  1. The specific types of applicants that may apply for the grant award are:
    1. Government Organizations
    2. Education Organizations
    3. Nonprofit Organizations
  2. The applicant must meet the Registration, Pre-qualification, and any other Mandatory Requirements listed in this funding opportunity.

  3. Applicants must provide the following information via the Grantee Portal annually to be registered with the State of Illinois as an awardee:

    1. Organization Name and Contact Information
    2. Federal Employee Identification Number (FEIN)
    3. Unique Identity Number (UEI)
    4.  Organization Type
  4. Applicants must be prequalified; therefore, applications from entities that have not prequalified prior to the due date of this application will NOT be reviewed and will NOT be considered for funding. Items i) through v) below are the prequalification requirements.
    1. Unique Entity Identifiers and SAM Registration. Each applicant (unless the applicant is an individual or State awarding agency that is exempt from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR § 25.110(d)) is required to:
      1. Be registered in SAM.gov before the application due date.
      2. Provide a valid unique entity identifier (UEI) in its application.
      3. Continue to maintain an active SAM registration with current information at all times during which it has an active award or an application or plan under consideration by the awarding agency.
      4. The State Agency may not make an award until applicant has fully complied to all UEI and SAM requirements.
      5. The State Agency may determine that an applicant is not qualified if they have not complied to requirements and use that determination as a basis to award another applicant or applicants.
  5. Must be in "good standing" with the Illinois Secretary of State if the Illinois Secretary of State requires the entity's organization type to be registered.
  6. Must not be on the Illinois Stop Payment List.
  7. Must not be on the SAM.gov Exclusion List.
  8. Must not be on the Medicaid Sanctions List.
  9. Applicants will not receive an award if pre-award requirements are not met. Qualified status is re-verified nightly. If the entity's status changes, an email notice is sent to the designated entity representative with a link to the Grantee Portal.
  10. See Section number I(A)(7) for funding restrictions.
  11. Other factors that would disqualify an applicant or application include:
    1. Not Applicable.
  12. This funding opportunity is limited to those who currently have an award for this program.
  13. Limit on Number of Applications: More than one application per entity is not permitted.

B. Cost Sharing

  1. Providers are not required to participate in cost sharing or provide match.
  2. Serves as Maintenance of Effort to the Federal Substance Abuse and Mental Health Services Administration Community Mental Health Block Grant.

III. Program Description

First responders (police, firefighters, and emergency services personnel) are on the front line of public safety and welfare, especially during the Covid-19 pandemic. The First Responders Suicide Prevention Program recognizes the need to strengthen mental health programs for first responders.

  1. This program aims to: Increase access to peer support and mental health awareness and intervention training for First Responders and their families.
  2. Reduce the incidence of deaths by suicide among the First Responder community by supporting evidence-based interventions, specifically lethal means safety and related training and supports.
  3. Design and deliver a campaign to combat mental health stigma among First Responders and their families

A.  Funding Purpose

The general purpose of this program's funding is Education, training, and support of first responders as it relates to suicidality and stigma associated with seeking mental health treatment. and it is expected to prevent suicide among first responder populations for the public good.

B.  Funding Priorities or Focus Areas

IDHS is working to counteract systemic racism and inequity, and to prioritize and maximize diversity throughout its service provision process. This work involves addressing existing institutionalized inequities, aiming to create transformation, and operationalizing equity and racial justice. It also focuses on the creation of a culture of inclusivity for all regardless of race, gender, religion, sexual orientation, or ability.

C. Performance Requirements

  1. Grantees will operate a program that provides peer support and mental health awareness training for individuals who will serve as embedded peer support in First Responder work settings.
  2. Grantees will operate a program that provides lethal means safety education and supplies to First Responders and their families.
  3. Grantees may provide literature, materials, training, and other resources to promote best practices to reduce mental health stigma among First Responders and their families.
  4. The Grantee will procure or arrange for training on the program activities and make that training available to First Responders and their families.
  5. The Grantee will procure, arrange for, or develop materials needed to provide resources, literature, and other materials for the program activities.
  6. The Grantee will collect quantitative program efficacy and satisfaction data from program participants.
  7. Grantees will engage First Responders in the development of program materials, and program design through focus groups, surveys, or other means.

D. Performance Measures

  1. Number of unduplicated individuals who completed First Responder Suicide Prevention training.
  2. Number of individuals who completed embedded peer support and mental health awareness training.
  3. Number of individuals who completed lethal means safety training.
  4. Number of hours of training provided.
  5. Number of participants who received referrals for continued supportive services.
  6. Number of initial satisfaction assessments completed by program participants who completed First Responder Suicide Prevention training.
  7. Number of program participants that indicated satisfaction with program training.
  8. Number of incidents of death/attempts at death of first responders.
  9. Number of individuals engaged by embedded peers.
  10. Number of individuals who engaged embedded peers attempt or complete suicide.
  11. Number of focus groups, surveys or other strategies used to engage First Responders in developing program materials or program design.
  12. Number of program materials developed with input from First Responders through focus groups, surveys, or other means.

E. Performance Standards

  1. 75% of individuals who completed First Responder Suicide Prevention training completed the embedded peer support and mental health awareness training.
  2. 75% of individuals who completed First Responder Suicide Prevention training, completed lethal means safety training.
  3. 100% of program participants completed initial satisfaction assessment.
  4. 0 Individuals who engaged embedded peers attempted or completed suicide.
  5. 3 or more focus groups, surveys or other strategies used to engage First Responders in developing program materials or program design.
  6. 1 or more program materials developed with input from First Responders through focus groups, surveys, or other means.

F. Cooperative Agreements

  1. Not Applicable.

G. Unallowable Costs

  1. All applicants will use grant funds according to the guidelines, conditions, and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards.
  2. Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs.
  3. Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the scope of work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation.
  4. Unallowable costs: Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs.

H. Program beneficiaries or program participants must meet the following requirements:

  1. Not Applicable.

I. Authorizing Statutes or Regulations

  1. 59 Ill. Admin, Code 132 (Rule 132), Section 132.150g
  2. Mental Health Community Services Act (405 ILCS 30/ Section (f))
  3. Illinois Administrative Code Part 7000 Grant Accountability and Transparency Act

IV. Application Contents and Format

A.  Content and Form of Application Submission

1. Required Content of Application

  1. Applications must include the required documents and demonstrate that the program eligibility requirements have been met. Refer to Section V. Submission Requirement and Deadlines for details.

2. Project Narrative Content and Attachments

  1. The Project Narrative is required to support the Uniform Application for State Grant Assistance (GA) for non-competitive grants. The purpose of the Project Narrative is to describe the organization's program activities and design for implementing and administering the program for the upcoming State Fiscal Year (SFY). This Project Narrative will include information that is specific to your organization's proposed program services and be considered part of your grant agreement. Submission of this Project Narrative is required to fulfill contractual obligations. .

3. Budget and Budget Narrative

  1. Applicants must enter a budget electronically in the CSA Tracking System.
  2. The Budget must be electronically signed and submitted in the CSA Tracking System. Budget(s) must be signed by the Provider's Chief Executive Officer and/or Chief Financial Officer.
  3. IMPORTANT: Please be sure the budget status in CSA Tracking System says "GATA Budget signed and submitted to program review." This status will appear after the budget is electronically signed by the agency CEO or CFO and submitted to IDHS. See IDHS CSA Tracking System webpage for additional information on CSA at IDHS: CSA Tracking System (state.il.us). A copy is not to be submitted along with the application packet. A separate budget and budget narrative must be completed, for each location for which you are applying. Under "Grant Suffix" Column in CSA you must include the suffix listed.
  4. The budget and narrative must tie fiscal activity to program objectives and deliverables and demonstrate that all proposed costs are:
    1. Reasonable and necessary
    2. Allocable, and
    3. Allowable as defined by program regulatory requirements and the Uniform Guidance (2CFR 200), as applicable.
  5. Deadline for submission of the budget, in the CSA Tracking System, is the same as the application deadline.
  6. A Budget Template can be used as a tool to assist in determining expenses; however, the final budget must be completed in the CSA Tracking System. The pdf budget or paper copy will not be accepted. Applicants will NOT be issued an award without the applicant's fully approved budget in the CSA Tracking System.
  7. NOTE: The Illinois Department of Innovation & Technology (DoIT) is now disabling external Illinois.gov IDs if they have not been used for 114 days. If you receive the error "HPDIA0309W This account is disabled," your ID has been disabled and cannot be re-activated by changing your password. You need to contact the DoIT HelpDesk at [217-524-DoIT (3648) or 312-814-DoIT (3648)] or their website at Report A Problem. Request that they create an incident to re-enable your external ID. You will need to provide your external ID (firstname.lastname@external.illinois.gov) and the error message (this account is disabled). Please be sure to Reset Your Password every 3 months so your account is not disabled.
  8. There is space when preparing the budget on each line item for the budget narrative. For each line in the budget the applicant will describe why each expenditure is necessary for program implementation and how the amount was determined. Please include cost allocations as necessary. The Budget narrative (including MTDC base exclusions as appropriate) must clearly identify indirect costs, direct program costs, direct administrative costs, and describe how the specified resources and personnel have been allocated for the tasks and activities within each line item. The budget should be prepared to reflect 6 months.
  9. Instructions for the Budget Template
  10. Subcontractor budget(s), If applicable
    1. If applicant is planning to use a subcontractor, a pdf copy of the subcontractor budget must be submitted as a separate pdf document with the other application materials. Subcontractor budgets must be submitted for each application submitted as outlined above.
    2. Subcontractor budgets shall be submitted on the GATA Uniform Grant Budget Template (GOMBGATU-3002).
    3. For more information see Section I(A)(6).

4. Required Forms

  1. Uniform Application for State Grant Assistance: The Uniform Application for State Grant Assistance is a three-page document used to formalize organization's request to apply for funding. Applicants must apply for the location they propose to serve. A Suffix will need to be used when submitting your budget (under "NOFO Suffix" in CSA). Details about this can be found in Section IV(A)(4) above. A separate application and Program Narrative must be submitted for each location. For example, if an applicant applies for funding for Location 1 and Location 2, two applications and two narratives must be submitted, one associated with each location for the program.
    1. The document requires the electronic or wet(ink) signature and email address of the organization's authorized representative. This email address will be used for official communication between the Department and the applicant organization for matters regarding this application.
    2. Page one of the application is pre-populated with the appropriate information. Applicants must not complete anything on Page one.
    3. On Page three, applicants will need to include the amount and the specific location on each individual application which they are applying and sign.
    4. The correct application must be used.
  2. Grantee Conflict of Interest Disclosure - The grantee Conflict of Interest Disclosure is required for all grant award programs regardless if the grantee has identified a potential conflict or not. The document requires agencies to identify actual or potential conflicts of interest. The form must have a printed name and be signed by a representative of the organization.

V. Submission Requirements and Deadlines

A. Address to Request Application Package

  1. The complete application package (this Notice of Funding Opportunity, including links to required forms) is available through the Illinois Catalog of State Financial Assistance and the Mental Health Grants - FY26.
  2. Each Applicant must have access to the internet. The Department's website will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department's website as described in this announcement (Section I(D)(2). It is the responsibility of each applicant to monitor the website and comply with any instructions or requirements related to the NOFO.
  3. A PDF copy may be obtained by emailing the Division of Mental Health at DHS.DMHGrantApp@Illinois.gov.

B. Unique Entity Identifier (UEI) and System for Award Management (SAM.gov)

  1. Each Applicant Must:
    1. Be registered in SAM.gov before submitting its application;
    2. Provide a valid Unique Entity Identifier (UEI) in its application; and
    3. Continue to maintain an active registration in SAM.gov with current information at all times during which it has an active award or an application or plan under consideration.
  2. The Department may not make an award until applicant has fully complied with all UEI and SAM Requirements.
  3. The department may determine that an applicant is not qualified if they have not complied with all requirements and use that determination as a basis to award to another applicant.
  4. If individuals are eligible to apply, they are exempt from this requirement under 2 CFR 25.110(b).
  5. If the agency exempts any applicants from this requirement under 2 CFR 25.110(c) or (d), a statement to that effect.

C. Submission Instructions

  1. Actions needed prior to applying:
    1. Applicants must be registered with the State of Illinois and Pre-qualified in the GATA portal prior to applying for Illinois awards. Instructions for creating an account and registering are located at the following link: Illinois GATA Grantee Portal. Additionally, detailed instructions for registration and prequalification requirements, including the expected amount of time for completion are located here: Grant Applicant Pre-Qualification and Pre-Award Requirements (pdf)
    2. Registration in CSA is required. The IDHS: CSA Tracking System (state.il.us) is the system the IDHS utilizes for approving budgets and issuing grant awards. It is strongly recommended that if an applicant entity is not already registered in the CSA Tracking System, they should begin the registration as soon as possible so they may submit a signed budget in CSA. Successful applicants will NOT be issued an award without a fully approved budget in the CSA Tracking System.
  2. The Methods for submitting the application:
    1. Applicants must electronically submit the complete application packet which includes the following attachments as separate pdf documents:
      1. Program Narrative
      2. Uniform Application for State Grant Assistance
      3. Grantee Conflict of Interest Disclosure
      4. Budget (entered into the CSA Tracking System as described in section (IV)(A)(4)
      5. Subcontractor Budgets, if applicable
      6. Advance Payment Request Cash Budget Form, if applicable
    2. Applications must be sent electronically to DHS.DMHGrantApp@Illinois.gov. The application will be electronically time-stamped upon receipt. Application submissions or delivery to any other email address or contact, including other IDHS offices or employees, will not be considered for review or funding. Applications will not be accepted if received by fax machine, hard copy, disk, or thumb drive.

      1. Include the following in the subject line:

        1. Your Agency Name
        2. 402 Suicide Prevention First Responders
      2. Documents must NOT include a password.
    3. Software or Electronic Capabilities
      1. Each applicant must have access to the internet. The Department's website will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department's website as described in this announcement. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO.
  3. Pre-application materials must be submitted as follows:
    1. Not Applicable.
  4. If you are experiencing system problems or technical difficulties submitting your application, you may contact:
    1. Name: Barb Roberson
    2. Email: DHS.DMHGrantApp@Illinois.gov

D. Submission Dates and Times

  1. Full applications are due on 05/30/2025 at 12:00 p.m. (Noon) Central Time.
  2. Missed Deadlines
    1. IDHS cannot guarantee a start date of July 1, 2025, if application submissions are received after the due date referenced above.
    2. For your records, please keep a copy of your submission with the date and time the application was submitted along with the email address to which it was sent. .

E. Intergovernmental Review

  1. This funding opportunity is NOT subject to Executive Order 12372, "Intergovernmental Review of Federal Programs."

VI. Application Review Information

A. Responsiveness Review

  1. The following are the criteria that must be met for eligibility:
    1. Applicant has a current registration with the State of Illinois in the Grantee Portal.
    2. Applicant has an active Sam.gov public account.
    3. Applicant has an active Unique Entity Identifier (UEI) with Sam.gov
    4. Applicant is in "good standing" with the Secretary of State.
    5. Applicant is not on the DHS Stop Payment List Service or the Illinois Stop Payment List.
    6. Applicant is not on the Sam.gov Exclusion List.
    7. Applicant is not on the Illinois Medicaid Sanctions List.
    8. Program specific eligibility restrictions
      1. a. Not Applicable.
  2. Restrictions on eligibility for State awards are referenced in 44 Ill Admin Code 7000.70. Program specific eligibility restrictions are referenced in this Notice of Funding Opportunity.

B. Risk Review

  1. IDHS conducts risk assessments for all awardees, prior to the award being issued.
    1. An agency wide Internal Control Questionnaire (ICQ) is to be completed by the awardee within the Grantee Portal prior to the deadline listed below. The ICQ evaluates fiscal, administrative, and programmatic risk in the following categories:
      1. Quality of Management Systems
      2. Financial and Programmatic Reporting
      3. Ability to Effectively Implement Award Requirements
      4. Awardee Audit
  2. The deadline to submit the FY26 ICQ is on or before the application deadline
  3. A program specific Programmatic Risk Assessment conducted by the awarding agency to evaluate the following categories:
    1. Programmatic financial stability
    2. Management systems and standards that would affect the program.
    3. Programmatic audit and monitoring findings
    4. Ability to effectively implement program requirements.
    5. External partnerships
    6. Programmatic reporting
    7. Risk assessments are not intended to be punitive in nature, rather they are conducted in order to evaluate the support, technical assistance, and training that may be needed for the awardee and the level of monitoring that is needed for the award.
    8. Risk assessments may result in Specific Conditions being placed on the award to include more frequent monitoring or the implementation of a corrective action plan.
  4. Simplified Acquisition Threshold - Federal and State awards
    1. It is anticipated that grants under this award may receive an award over the Simplified Acquisition Threshold (as defined in 48 CFR part2, subpart 2.1; the dollar amount set by the Federal Acquisition Regulation (FAR), currently at $250,000 (with some exceptions)). Potential grantees under this notice of funding opportunity may receive an award in excess $250,000. Therefore, the grantee is subject to the simplified acquisition threshold and related requirements.
      1. Prior to making an award with a total amount greater than the simplified acquisition threshold, IDHS is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM. (Currently FAPIIS) (See 41 U.S.C. 2313).
      2. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a State or Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM.
      3. IDHS will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicants' integrity, business ethics, and record of performance under State and Federal awards when completing the review of risk posed by applicants as described in 2 CFR 200.206.

VII. Award Notices

A.  State Award Notices

  1. Applicants under this Non-Competitive funding opportunity will receive a Notice of State Award (NOSA). The NOSA shall include:
    1. Grant award amount
    2. The terms and conditions of the award
    3. Specific conditions, if any, assigned to the applicant based on the fiscal and administrative risk assessment (ICQ), programmatic risk assessments (PRA), and the Merit Review.
  2. Note: The Department cannot issue a NOSA until the successful applicant has an FY26 approved budget entered into the CSA Tracking System. The applicant shall receive the NOSA through the Grantee Portal. The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award amount and all conditions set forth within the notice. The signed NOSA is the document authorizing the department to proceed with issuing an agreement. The Agency signed NOSA must be remitted to the Department as instructed in the notice.
  3. The NOSA is NOT an authorization to begin performance (to the extent that it allows charging to State awards of pre-award costs; pre-award costs are incurred at the non-State entities own risk unless they have received written prior approval to begin performance).
  4. The authorizing document to begin performance is the fully executed Uniform Grant Agreement (UGA) signed by the grants officer, or equivalent. This is the official document that obligates funds. The UGA is sent to the non-State entity via the CSA Tracking System. The non-State entity will print and sign the signature page of the UGA and return signature page to DHS.OCA.SignaturePages@Illinois.gov.  A final signed copy of the UGA will be provided to the non-State entity via an upload into the CSA Tracking system.
  5. Applicants who are not eligible due to registration or pre-qualification issues, or late applications will be notified that they are ineligible for consideration when their application is processed.

VIII. Post-Award Requirements and Administration

A.  Administrative and National Policy Requirements

  1. The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all State and Federal statutes and administrative rules applicable to the provision of the services.
  2. You can find a sample of the grant agreement at IDHS Uniform Grant Agreement.
  3. Payment Terms
    1. It is the policy of the Illinois Department of Human Services (IDHS) that this policy complies with 2 CFR 200.302, 2 CFR 200.305, 31 CFR 205 (Procedures implementing the Cash Management Improvement Act and Treasury State Agreement (TSA)) and 44 Ill. Admin. Code 7000.120 (GOMB Adoption of Supplemental Rules for Grant Payment Methods). Three different award payment methods exist, namely Advance Payment, Reimbursement, and Working Capital Advance.
    2. Grantees selecting the Advance Payment Method, or the Working Capital Advance Payment Method must complete the Advance Payment Request Cash Budget Template as described in the procedures above. In addition, please note: If you will be submitting the Advance Payment Request Cash Budget, it must be submitted with the application materials as a separate document.
    3. The Monthly Invoice IL444-5257 Template must be used for all DMH programs and submitted no later than 15 days after the end of the month. All invoices shall be HIIPA compliant and encrypted utilizing DHS approved encryption software and emailed to DMH at the email address listed above.
    4. Invoice and PFR Email Address for General Grants: DHS.DMHQuarterlyReports@Illinois.gov
    5. Invoice and PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov 
    6. Invoice and PFR Email Address for Colbert Consent Decree: DHS.Colbert.Invoices@Illinois.gov
  4. Payment Forms
    1. Monthly Invoice (IL444-5257)
    2. Advance Payment Request Cash Budget Form (IL444-4985) Only if requesting an advance payment

B. Reporting

  1. Reporting, upon execution of the grant agreement, shall be in accordance with the requirements set forth in the UGA and related exhibits which include but is not limited to the following:
    1. Periodic Financial Reports submitted electronically in accordance with instructions in the UGA no more frequent than quarterly and no less frequent than annually, unless unusual circumstances exist.
    2. Periodic Programmatic Reports submitted electronically in accordance with instructions in the UGA no more frequent than quarterly and no less frequent than annually, unless unusual circumstances exist.
    3. Close-out Performance Reports and Financial Reports as instructed in the UGA.
    4. Other Unique Programmatic Reporting Requirements: additional annual performance data may be collected as directed by the Department and in the format prescribed by the Department.
    5. If the State share of any State award may include more than $500,000 over the period of performance applicants are also subject to the reporting requirements reflected in Appendix XII to 2 CFR 200.
    6. Non-compliance with any of the identified reports may lead to being placed on the Illinois Stop-Payment List.
    7. Grantee shall submit these reports) to the appropriate email address listed below. Reported expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the UGA to be reimbursable.
      1. PFR Email Address for General Grants: DHS.DMHQuarterlyReports@Illinois.gov
      2. PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov
      3. PFR Email Address for Colbert Consent Decree: DHS.Colbert.Invoices@Illinois.gov
      4. PPR and PRTP Email Address for All Grants: DHS.DMHQuarterlyReports@Illinois.gov
    8. DMH reporting templates and detailed instructions for submitting reports can be found in the Provider section of the IDHS website.

IX. Other Information

A. Program Websites

  1. Mental Health Grants - FY26
  2. IDHS Grants
  3. IDHS website

B. Mandatory Forms and Submissions

  1. Uniform Application for State Grant Assistance
  2. Project Narrative
  3. Uniform Grant Budget Template (Submit in CSA)  |  Instructions
  4. Subcontractor Budget, if applicable submit as a separate attachment
  5. Grantee Conflict of Interest Disclosure submit as a separate attachment
  6. Advance Payment Request Cash Budget Form (IL444-4985) submit as a separate attachment (no submission will result in default to Reimbursement Method)