IMHPAC: Development Subcommittee Approved Minutes: 08/29/2024

Meeting Minutes - August 29, 2024 - 2:00 pm via WebEx

Approved by member on 12/04/24

  • Members present:
    • Nanette Larson, Ray Connor, Mike Davis, Shirley Davis, Sarah Scruggs
  • Members Absent:
    • Fred Friedman
  • Other attendees:
    • Nic Pleshe (DMH)
  • Call to order:
    • Nanette called the meeting to order at 3:04 PM.
  • Opening Remarks:
    • There has been no meeting since May as we were waiting on DMH to submit an approved protocol and plan for the reimbursement process. We wanted that to be complete before moving forward. Additionally, there was a delay in scribing meeting minutes for April and May. Nanette used the meeting recordings to complete meeting minutes.
  • Approval of minutes:
    • Mike motioned for approval of April and May Minutes. Shirley seconded. Minutes approved. Nanette will submit minutes to be posted on the Open Meetings page.
  • Member Vacancies:
    • As of 7/30/24, one Member resigned from the Council as they moved out of state. We will review membership and discuss recruitment.
    • Nic confirmed we currently have 42 members, but the By-Laws call for a minimum of 45 members. Additionally, Region 5 is only represented by one Member.
    • Nanette stated that recruiting another provider would imbalance provider vs consumer representation membership. There would be more providers than consumers in the Council.
  • Recruitment Plan:
    • Follow past practices of Members recruiting individuals. During the next council meeting, we will ask members to strategically recruit consumers or family members, specifically for region 5.
  • Stipends:
    • Shirley mentioned stipends were paid in a timely manner this time around. This is good news! Nanette stated we will review the compensation process in the By-Laws and update the procedure for reimbursement to help ensure stipends are received in a timely manner.
  • Review of By-Laws:
    • The committee reviewed and edited the by-laws, starting on page 3 and through the end of Article 3. Review of the by-laws will continue during the next meeting.
  • Executive Committee
    • Shirley asked for clarification regarding who is part of the Executive Committee. Nanette referred to Article 6, which stated that co-chairs of council, Council Secretary and the chair of each standing committee as well as the development committee and planning committee. Mike clarified that the Executive Committee focuses on rules and procedures.
  • Substantive Committees
    • Shirley asked what a Substantive committee is as it is listed in the by-laws. Nanette clarified that the Substantive committees are subject matter specific.
    • Sarah suggested the committee work on defining the rules and responsibilities related to substantive committees. Nanette agreed that it would be a helpful addition to the by-laws.
  • Next week's Council meeting:
    • Mike will report on the Development Committee's progress in making by-laws clear and current. Attendees will be instructed to contact Nanette directly with questions or concerns.
  • Public Comment:
    • Public not present.
  • Motion to Adjourn:
    • Ray motioned, then Shirley seconded.
    • Meeting Adjourned by Nanette at 4:03 PM.
  • Meeting minutes scribed by Nicolette Rivera. Scripting includes paraphrasing of discussions during the meeting.