RATE SHEET OFFICE HOURS
On September 10 from 11 am - 12 pm and October 1 from 1-2 pm, DDD will be holding office hours to talk about the rate sheets that were sent to providers last month. Bring your general questions and concerns. In order that we can be prepared to respond, we encourage you to submit questions ahead of time through the DDD Communication email. For specific questions and issues, continue to reach out to Mike Vespa (Michael.Vespa@Illinois.gov). Please note that specific/individual cases will not be discussed.
Register here for the September 10 Office Hours.
Register here for the October 1 Office Hours.
ICAP ISSUES WITH NEW RATE SHEETS
Any provider that believes there is an issue with one or more ICAPs scores on the newly received rate sheets should reach out to their appropriate ISC to discuss. DDD received updated ICAP from ISCs and used those for the 07/01/24 rates. If providers have questions about their HRST account, they should reach out directly to IntellectAbility: ilsupport@replacingrisk.com. As a reminder, ICAP and HCL scores will be updated again effective 01/01/25 and semi-annually after that.
UPDATE ON THE DAY PROGRAM RECRUITMENT AND RETENTION GRANT PROCESS
FY24 Grants - After reviewing and updating the allowable expenses through the Code of Federal Regulations (2 CFR 200), DDD is continuing the process of reviewing all FY24 PFR submissions. Providers should frequently monitor the portal for feedback. If a provider has not submitted a PFR for an approved FY24 budget, DDD has already contacted providers directly to determine next steps. If a provider has submitted a PFR for expense window 1 but have not submitted a PFR for expense window 2 and plans to, the provider needs to submit the second PFR as soon as possible. Once the provider receives notification through the portal that the PFR has been approved, the provider will receive an invoice shortly thereafter.
This invoice must be completed in order to receive reimbursement. The "Approved Budget" column in the invoice form must match the amounts in your approved budget down to the cent, rounding is not allowed on this form. Additionally, expenditures must match the information on the approved PFR. If the amounts don't match, the invoice will be sent back to the provider for correction. Once the invoice is approved, it will be sent to DDD fiscal unit for processing, and then, it will go to the Comptroller's office for payment approval.
Once the invoice and payment has been issued and the provider has exhausted their award or doesn't intend to use any remaining funds, DDD has developed a closeout document for providers to complete and return through the portal.
FY25 Grants - DDD has begun receiving and reviewing FY25 budgets for providers who didn't submit a budget for FY24. Providers have until September 13 to submit a budget or funding will be forfeited. If a provider did not spend the entire award in FY24 and the provider has over $500 remaining from the original award, the provider will have an opportunity to submit a budget for FY25. If a provider has an approved FY24 budget and want to use any funds leftover from the award ($500+), a provider will receive an FY25 budget template once the invoice(s) has been approved for FY24. Once a provider has received the FY25 template, they will have 2 weeks to submit the budget. DDD wants to ensure providers are aware of the exact amount of funding available to a provider for this budget. The expense period for FY25 is July 1 - September 30, 2024. Providers are not allowed to include any expenses incurred prior to or after these dates in your FY25 budget. DDD has communicated deadlines for portions of this process. DDD is working with agencies as much as possible to support providers to complete the process timely. Lastly, DDD will be approving all budget submissions within the federal grantmaking guidelines (2 CFR 200) so there will not be any exceptions made during the review process.
ILLINOIS CRISIS PREVENTION NETWORK (ICPN) TRAINING ON BEHAVIORAL SIGNS OF TRAUMA
ICPN will be hosting a training on the behavioral signs of trauma on 9/18 from 1-2:30.
Objectives of the training include:
- Understanding sources of trauma and how they may differ for people with intellectual disabilities.
- Identifying behavioral signs that may indicate a person was triggered by their trauma history.
- Observing and assessing the environments in which a person may experience distress.
- Recognizing the importance of invoking trauma informed care when responding to a person engaging in challenging behavior
To register please click here: Behavioral Signs of Trauma Training Registration
The information contained herein should not be considered a substitute for the appropriate official statutes, rules, regulations, or the advice of legal counsel.
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