Summary Information
|
|
| Awarding Agency Name |
Illinois Department of Human Services |
| Awarding Division Name |
Division of Mental Health |
| Agency Contact |
Barb Roberson DHS.DMHGrantApp@illinois.gov |
| Announcement Type |
Non-Discretionary/Exception |
| Funding Opportunity Title |
510-FCHS Federal Chicago Survivors |
| Funding Opportunity Number |
25-444-22-3457 |
| Application Posting Date |
September 10, 2024 |
| Application Closing Date |
October 9, 2024, 12:00 PM (Noon) Central Time |
| Catalog of State Financial Assistance (CSFA) Number |
444-22-3457 |
| Catalog of State Financial Assistance (CSFA) Popular Name |
510-FCHS Federal Chicago Survivors |
| Catalog of Federal Domestic Assistance (CFDA) Number(s) |
93.958 |
A. Program Description
1. Program Summary
Funding will be used to provide multi-cultural crime victim services to family members of Chicago gun homicide victims, including victims of mass firearm violence. Services will include crisis response, community/family support, youth clinical services, Community of Survivors, and school-based trauma services and will be survivor-shaped, trauma-informed, family-centered and delivered primarily at the homicide scene, hospital or morgue immediately after the homicide. Follow-up support services will be provided in survivors' homes. All services will be provided by qualified staff trained in trauma, post-traumatic stress disorder, complicated grief, psychological first aid and other important aspects of trauma-informed care.
Project Description
Grantees must have capacity to respond to mental health needs of families of homicide victims, including victims of mass firearm violence. This program must fund costs for telephonic and walk-in community access for services. Grant resources will be applied to assessment and interventions for individuals with no insurance coverage.
2. Funding Priorities or Focus Areas
IDHS is working to counteract systemic racism and inequity, and to prioritize and maximize diversity throughout its service provision process. This work involves addressing existing institutionalized inequities, aiming to create transformation, and operationalizing equity and racial justice. It also focuses on the creation of a culture of inclusivity for all regardless of race, gender, religion, sexual orientation, or ability.
3. Authorizing Statutes or Regulations
- 59 Ill. Admin, Code 132 (Rule 132), Section 132.150g
- Mental Health Community Services Act (405 ILCS 30/ Section (f))
- Illinois Administrative Code Part 7000 Grant Accountability and Transparency Act
4. Project Description
Grantees must have capacity to respond to mental health needs of families of homicide victims, including victims of mass firearm violence. This program must fund costs for telephonic and walk-in community access for services. Grant resources will be applied to assessment and interventions for individuals with no insurance coverage.
5. Deliverables
Performance Requirements
Chicago Survivors (CS) will serve communities impacted by firearm violence, including mass firearm violence, within the Chicago city limits. Based on past recent history, the targeted population is expected to consist of communities in low-income, high crime, under-resourced neighborhoods on the South and West sides of Chicago.
CS will provide services within the following areas:
- Crisis Response: Provide immediate crisis intervention services 24/7 at the scene, hospital or medical examiner's office within 4 hours of firearm violence (including mass firearm violence) notification by the Chicago Police Department. Crisis services will be offered over 3-5 days after the violent incident and include the following: de-escalation; emotional support; assistance with practical needs (e.g., emergency funding, help with funeral arrangements and assistance with Crime Victim Compensation application); liaison with police detectives; accompaniment to the morgue; and rapid screening of children/youth to identify eyewitnesses and severely impacted children for referral to the Youth Program. Crisis Response services will be provided by trained Crisis Responders supervised by the Crisis Response Director, who also provides direct services. On average 90-94% of survivor families reached after homicide notification accept Crisis Response services. CS will offer supportive counseling sessions provided at an average of 4.7 sessions per individual.
- Community/Family Support: Support services will be offered to those who agree to receive ongoing services after the crisis response period and are provided for up to 6 months. Services are provided in the field, generally in the family home and include help with practical needs including emergency food, relocation or transportation; assistance with funeral planning and Crime Victim Compensation; trauma-informed grief and supportive counseling; case management; and comprehensive social service, mental health and legal referrals. Services are provided by trained Family Support Specialists who are supervised by the Family Support Manager. On average, 70% of families who receive Crisis Response services engage in ongoing Family Support Services. CS will ask family members to complete PTSD assessments at 1 and 5 months and work towards a reduction in PTSD symptoms for participants and ask adults to complete Daily Functioning Assessments at 1 and 5 months.
- Youth Clinical Services: The Youth Program will offer clinical services for children/youth who were severely impacted by the violent incident, including those who were eyewitnesses to the homicide/violence. Services include evidence-based interventions and treatment options provided for up to 6 months in the home; a summer camp offered through a collaboration with DePaul University; and referrals to ongoing clinical services at DePaul University after the 6-month Crisis Response service period is over. Youth program services are provided by licensed Youth Clinical Counselors who are supervised by the Youth Program Manager, a licensed clinician who also provides therapeutic services as needed. The Youth Program anticipates providing clinical services to 160-170 youth and therapy sessions provided at an average of 10.5 hours per youth. CS will ask youth to complete PTSD assessments at 1 and 5 months.
- Community of Survivors (COS): Community of Survivors activities will include group events that promote wellness and provide opportunities for continued peer-based recovery and healing, and that foster violence prevention activism. The COS Manager is supervised by the Executive Director.
- CPS School-Based Trauma Services: Chicago Survivors will collaborate with Chicago Public Schools (CPS) to provide school-based clinical services in 16 schools for approximately 112 students who have lost a family member, friend, or peer to violence. Four Youth Clinical Counselors (YCC) will work in four schools each to provide these critical services. Each YCC will serve 28 youth, 7 per school, and will also provide services to youth and their caregivers in the home or community environment if needed.
6. Performance Measures
- Number of victim families referred to Chicago Survivors from the Chicago Police Department (CPD).
- Number of victim families who received Crisis Response services.
- Number of victim families who received services and were warm transferred to Family Support staff for ongoing supportive services.
- Number of adults who received supportive counseling.
- Number of supportive counseling sessions completed with adults.
- Number of youths who received clinical therapy provided by Youth Clinical Counselors.
- Number of adult family members who complete PTSD assessments at 1 and 5 months.
- Number of adult family members who complete PTSD assessments at 1 and 5 months who experienced a reduction in PTSD symptoms.
- Number of youths who completed PTSD assessments at 1 and 5 months.
- Number of youths who completed PTSD assessments at 1 and 5 months who experienced a reduction in PTSD symptoms.
- Number of adults who completed Daily Functioning Assessments at 1 and 5 months.
- Number of adults who completed Daily Functioning Assessments at 1 and 5 months who showed an increase in daily functioning.
- Number of Chicago Public Schools engaged for school-based clinical services.
- Number of Chicago Public School students engaged for clinical services within the program.
7. Performance Standards
- 175 families of victims of homicides will be served in total.
- Ninety percent (90%) of the victim families will be engaged and will receive crisis intervention services.
- Seventy-five percent (75%) of families that receive Crisis Response services will be warm transferred to Family Support staff for ongoing supportive services.
- At least 120 adults will receive supportive counseling from Family Support staff.
- At least 665 supportive counseling sessions will be completed with adults.
- At least 52 youth will receive clinical therapy provided by Youth Clinical Counselors.
- Seventy-five percent (75%) or more of adult family members who complete PTSD assessments at 1 and 5 months will experience a reduction in PTSD symptoms.
- Ninety percent (90%) or more of youths who complete PTSD assessments at 1 and 5 months will experience a reduction in PTSD symptoms.
- Fifty percent (50%) or more of adults who completed Daily Functioning Assessments at 1 and 5 months will show an increase in daily functioning.
- Sixteen (16) or more Chicago Public Schools will be engaged for school-based clinical services.
- 112 or more Chicago Public School students will be engaged for clinical services within the program.
B. Funding Information
1. Total Amount of Funding
- The Department anticipates the availability of approximately $1,000,000 in funding.
- The source of funding for this program is Federal funds.
2. Number of Grant Awards
The Department anticipates funding Chicago Survivors this grant award to provide this program.
3. Expected Amounts of Individual Grant Awards
Anticipated Availability: $100,000
4. Amount of Funding per Grant Award on average in previous years
The Department anticipates funding Chicago Survivors this grant award to provide this program.
5. Anticipated Start Dates and Periods of Performance for new grant awards
Subject to appropriation, the grant period will begin no sooner than October 1, 2024, and will continue through June 30, 2025.
6. Renewal or Supplementation of existing projects eligibility
- This program will be awarded as a 9-month term agreement.
- This is the initial award. The Department anticipates there will be 2 one-year renewals.
- Renewals are at the sole discretion of IDHS and are contingent on meeting the following criteria:
- Applicant has performed satisfactorily during the most recent past funding period.
- All required reports have been submitted on time, unless a written exception has been provided by the Division.
- No outstanding issues are present (i.e., in good standing with all pre-qualification requirements); and
- Funding for the budget year has been appropriated in the state's approved fiscal year budget.
7. Type of Assistance Instrument
This is a non-discretionary funding opportunity.
8. Procurement Contract Allowability
- Subcontract Agreement(s) and budgets must be pre-approved by the Department and on file with the Department. Subcontractors are subject to all provisions of this Agreement. The applicant Agency shall retain sole responsibility for the performance and monitoring of the Subcontractor.
- The release of this funding opportunity does not obligate the Illinois Department of Human Services to make an award.
C. Eligibility Information
1. Eligible Applicants
This non-discretionary funding opportunity is limited to applicants that meet the following requirements:
- This funding opportunity has an exception to NOFO and Merit Review and is specific to one entity. The award will be issued in totality to Chicago Survivors.
- This non-discretionary funding opportunity is limited to applicants that meet the following requirements:
- More than one application per entity is not permitted.
- The applicant has met the Prequalification and Mandatory Requirements listed in this funding opportunity.
- The applicant the grant award is a nonprofit Organization
- The applicant has met the Prequalification and Mandatory Requirements listed in this funding opportunity.
2. Prequalification
- Applicants will not be eligible to apply for a grant until they have prequalified through the Grant Accountability and Transparency Act (GATA) Grantee Portal. Registration and prequalification are required annually. During prequalification, verifications are performed including a check of federal Debarred and Suspended status on the Illinois Stop Payment or the Illinois Debarred and Suspended List and good standing with the Secretary of State. An automated email notification is sent to the entity alerting them of "qualified" status or providing information about how to remediate a negative verification (e.g., inactive UEI, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated.
For assistance navigating government application prequalification procedure, refer to Grant Applicant Pre-Qualification and Pre-Award Requirements (state.il.us) (pdf).
- Applicants must be prequalified; therefore, applications from entities that have not prequalified prior to the due date of this application will NOT be reviewed until applicant is prequalified.
- The following information is required to complete registration:
- Organization's Unique Entity Identifier (UEI); For additional information on UEI, refer to Section Unique Entity Identifier and System for Award Management (SAM) below;
- Organization's Federal Employer Identification Number (FEIN);
- Organization type;
- Illinois Secretary of State File ID (required for non-profits, for-profits and limited liability corporations);
- Organization's name;
- Organization's mailing address;
- Organization's primary email address;
- Organization's primary phone number;
- Organization's fiscal year-end date
- Applicants will not receive an award if pre-award requirements are not met. See Section D for more information.
- Funding Restrictions - See Section D for funding restriction impacting eligibility.
3. Cost Sharing or Match Requirements
- Providers are not required to participate in cost sharing or provide match.
- Serves as Maintenance of Effort to the Federal Substance Abuse and Mental Health Services Administration Community Mental Health Block Grant
4. Indirect Cost Rates
Indirect Costs may be applied to this grant award. Indirect cost rates must be approved.
Indirect Cost Requirements and Restrictions
- In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate.
- Every organization that receives a state award must make an indirect cost rate proposal or election in the State of Illinois Grantee Portal, Centralized Indirect Cost Rate Election System, including organizations that are choosing not to claim payment for indirect costs.
- Indirect Cost Rate Election:
- Federally Negotiated Rate: Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA and submit an Indirect Cost Rate Proposal in the Illinois Centralized Indirect Cost Rate System.
- State Negotiated Rate: The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the Illinois Centralized Indirect Cost Rate System if they do not have a Federally Negotiated Rate and would like to negotiate a rate with the State of Illinois.
- De Minimis Rate: An organization may elect a De Minimis rate of 10% of modified total direct cost (MTDC)**. Once established, the De Minimis rate may be used indefinitely. If programs elect to use the De Minimis rate, it is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions to MTDC.
**2 CFR § 200.68 Modified Total Direct Cost (MTDC). MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subrecipient s up to the first $25,000 of each subaward or subcontractor (regardless of the period of performance of the subawards and subrecipients under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontractor in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.
- No Rate: Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into the Indirect Cost Rate Election System.
- State Funded Universities/Institutions: Maximum reimbursement for indirect costs is restricted to 10% Off Campus and 20% On Campus with MTDC base.
5. Registration in CSA
The Community Service Agreements (CSA) Tracking System is the system the IDHS utilizes for approving budgets and issuing grant awards. It is strongly recommended that if an applicant entity is not already registered in the CSA Tracking System, they should begin the registration as soon as possible so they may submit a signed budget in CSA. While registration in CSA is not part of the prequalification process, successful applicants will NOT be issued an award without a fully approved budget in the CSA System.
6. Limit on Number of Applications
More than one application per entity is not permitted.
D. Application and Submission Information
1. Address to Request Application Package
- The complete application package (including links to required forms) is available throughout this opportunity.
- Each applicant must have access to the internet. The Department's website will contain information regarding the materials necessary for submission.
- Additional copies may be obtained by contacting the Division of Mental Health by emailing DHS.DMHGrantApp@illinois.gov.
2. Content and Form of Application Submission
Required Content
- Applications must include the required documents and demonstrate that the program eligibility requirements have been met. The Department will not contact applicants for missing items listed below. Applicants that do not include all the following documents will be considered substantially incomplete.
- All Application Materials should be submitted in one email (size permitting), as separate pdf documents:
- Uniform Application for State Grant Assistance
- Project Narrative
- Conflict-of-Interest Disclosure
- Subcontractor Budgets, if applicable
- Advance Payment Request Cash Budget Form, if applicable
Required Forms
- The Uniform Application for State Grant Assistance is a three-page document used to formalize organization's request to apply for funding. The document requires the signature and email address of the organization's authorized representative.
- Page one of the application is pre-populated with the appropriate information. Applicants must not complete anything on Page one. The correct application must be used.
- On Page three, applicants will need to include the amount for which they are applying and sign.
- The applicant submission email address will be used for official communication between the Department and the applicant organization for matters regarding this application.
Budget Requirements
- Deadline for submission of the budget, in the CSA Tracking System, is the same as the application deadline.
- The CSA Tracking System is where the IDHS requires all applicants to enter their GATA Budget information. It is also where IDHS staff will review and take action on the proposed budget. The CSA Tracking system requires that you have different credentials than what you have for the Illinois GATA Grantee Portal.
- A budget and budget narrative must be completed, electronically signed, and submitted in the CSA tracking system with the status as "GATA Budget signed and submitted to program review". A copy is not to be submitted along with the application packet
- There is space when preparing the budget on each line item for the budget narrative. For each line in the budget the applicant will describe why each expenditure is necessary for program implementation and how the amount was determined. Please include cost allocations as necessary. The Budget narrative (including MTDC base exclusions as appropriate) must clearly identify indirect costs, direct program costs, direct administrative costs, and describe how the specified resources and personnel have been allocated for the tasks and activities within each line item. See instructions for the CSA Tracking System and Budget Information. The budget should be prepared to reflect 9 months.
- A Budget Template can be used as a tool to assist in determining expenses; however, the final budget must be completed in the CSA Tracking System. The pdf budget or paper copy will not be accepted. Applicants will NOT be issued an award without the applicant's fully approved budget in the CSA System.
- Instructions for the Budget Template
Subcontractor budget(if applicable)
- If applicant is planning to use a subcontractor, a pdf copy of the subcontractor budget must be submitted as a separate pdf document with the other application materials.
- Subcontractor budgets shall be submitted on the GATA Uniform Grant Budget Template (GOMBGATU-3002).
Grant Fund Use Requirements
- All applicants will use grant funds according to the guidelines, conditions, and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards.
- Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs.
- Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the scope of work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation.
- Unallowable costs: Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. In addition, and specific to this grant, the following costs will be unallowable without specific prior written approval from IDHS:
- Entertainment costs, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the approved budget (2 CFR 200.438).
- Capital expenditures for general purpose equipment, including any vehicle regardless of cost, buildings, and land (2 CFR 200.439).
- Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life (2 CFR 200.439).
- Food, and other goods or services for personal use of the grantee's employees, contractors, or consultants of the grantee unless authorized as per diem under the State of Illinois Governor's Travel Control Board (2 CFR 200.445).
- Deposits for items, services, or space.
Pre-Award Requirements
- All applicants are required to complete a risk assessment prior to execution of a grant award. The Internal Controls Questionnaire (ICQ) is the instrument used to assess risk of grantees by identifying an organization's potential weaknesses. The ICQ is accessed through the Grantee Portal
- The deadline to submit the ICQ is at time of application
3. Unique Entity Identifiers and SAM Registration
- Each applicant (unless the applicant is an individual or Federal or State awarding agency that is exempt from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR § 25.110(d)) is required to:
- Be registered in SAM.gov before the application due date.
- Provide a valid unique entity identifier (UEI) in its application.
- Continue to maintain an active SAM registration with current information at all times during which it has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.
- The Department may not make an award until applicant has fully complied with all UEI and SAM requirements.
- The Department may determine that an applicant is not qualified if they have not complied with requirements and use that determination as a basis to award another applicant.
4. Application Submission Dates and Times
Application Due Date and Time:
- The Department must receive the Full Application:
- Due on October 9, 2024, at Noon Central Time.
- Applicants must electronically submit the complete application including all required narratives and attachments.
- Applicants will receive an email to notify them that the application was received. The email reply will be sent to the original sender of the application materials.
- The subject line of the email MUST state:
- Chicago Survivors
- Program 510-FCHS Federal Chicago Survivors
5. Funding Restrictions
Pre-Award Costs
- Pre-award costs are not allowable.
- IDHS grants are governed by 2 CFR. Part 200, Subpart E-Cost Principles and 30 ILCS 708 which include information on allowable costs, audit requirements, and financial records.
6. Other Submission Requirements
Electronic Submission
- Applications must be submitted electronically to DHS.DMHGrantApp@illinois.gov.
- Documents must NOT include a password nor be encrypted.
- Contact DHS.DMHGrantApp@illinois.gov in the event of technical difficulties
- IDHS/DMH is under no obligation to review applications that do not comply with the above requirements.
7. Grantee Conflict of Interest Disclosures
- Every grantee and subcontractor must disclose in writing any actual or potential Conflict of Interest as part of the grant application packet using the Grantee Conflict of Interest Disclosure Form IL444-5205.
- Grantee Conflicts of Interest include, but are not limited to:
- Grantee has an employee, board member, trustee, or immediate family member who:
- Holds an elected or appointed office in Illinois.
- Holds a seat in the Illinois General Assembly.
- Is an officer or employee of any State board, commission, authority, or holds an elected or appointed position or is employed in any of the offices or agencies of State government.
- Grantee has a financial interest, including ownership of stocks or bonds, in a firm which is a vendor or contractor.
- Grantee has outstanding financial commitments to any vendor or contractor.
- Grantee has a close personal relationship. such as a spouse, dependent child, or member of the technical advisor's household, that may compromise or impair the fairness and impartiality of the technical advisor and grants officer during the solicitation development, proposal evaluation, award selection process, and management of an award.
- Grantee has any negotiation of employment with current or potential subcontractor or vendor.
- Additional examples of Grantee Conflicts of Interest can be found in the Grant Accountability and Transparency Act (GATA) Website Resource Library.
E. Application Review Information
1. Project Narrative
A Project Narrative is required to support the Uniform Application for State Grant Assistance (GA) for non-competitive grants. The purpose of the Project Narrative is to describe the organization's program activities and design for implementing and administering the program for the upcoming State Fiscal Year (SFY). This Project Narrative will include information that is specific to your organization's proposed program services and be considered part of your grant agreement. Submission of this Project Narrative is required to fulfill contractual obligations.
2. Simplified Acquisition Threshold - Federal and State Awards
- Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold (currently $250,000) (Refer to 2CFR 200 Section 200.1 Definitions). Therefore, the grantee is subject to Simplified Acquisition Threshold and related requirements.
- IDHS prior to making an award with a total amount greater than the Simplified Acquisition Threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
- That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a State or Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;
- IDHS will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under State and Federal awards when completing the review of risk posed by applicants as described in § 200.206.
- (From 2 CFR 200.1 Definitions): Simplified Acquisition Threshold means the dollar amount below which a non-Federal entity may purchase property or services using small purchase methods (see § 200.320). Non-Federal entities adopt small purchase procedures in order to expedite the purchase of items at or below the simplified acquisition threshold. The simplified acquisition threshold for procurement activities administered under Federal awards is set by the FAR at 48 CFR part 2, subpart 2.1. The non-Federal entity is responsible for determining an appropriate simplified acquisition threshold based on internal controls, an evaluation of risk, and its documented procurement procedures. However, in no circumstances can this threshold exceed the dollar value established in the FAR (48 CFR part 2, subpart 2.1) for the simplified acquisition threshold. Recipients should determine if local government laws on purchasing apply.
F. Award Administration Information
1. State Award Notices
- Applicants recommended for funding under this non-discretionary opportunity will receive a Notice of State Award (NOSA). This notification is sent to the main contact listed in the Grantee Portal; therefore, it is important to keep contact information in the Grantee Portal updated. The NOSA shall include:
- Grant award amount.
- The terms and conditions of the award.
- Specific conditions, if any, assigned to the applicant based on the fiscal and administrative risk assessment (ICQ).
- Note: The Department cannot issue a NOSA until the successful applicant has an approved budget entered into CSA. The applicant shall receive the NOSA through the Grantee Portal. The NOSA must be Accepted or Declined by the grants officer (or equivalent). This acceptance of the NOSA effectively accepts the state award amount and all conditions set forth within the notice. This accepted NOSA is the document authorizing the Department to proceed with issuing a grant agreement. The NOSA must be Accepted or Declined through the Grantee Portal. A hard copy is not required.
- The NOSA is NOT an authorization to begin performance (to the extent that it allows charging to State awards of pre-award costs at the non-State entity's own risk).
- After the Uniform Grant Agreement is published in the CSA Tracking System, it must be signed, and the signature page submitted to the Office of Contract Administration at DHS.OCA.SignaturePages@illinois.gov An award is NOT considered to be fully executed until both parties have signed the grant agreement. IDHS/DMH is not obligated to reimburse applicants for expenses or services incurred prior to the complete and final execution of the grant agreement and filing with the Illinois Office of the Comptroller.
2. Administrative and National Policy Requirements
- The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.
- You can find a sample of the FY25 grant agreement at IDHS Uniform Grant Agreement.
3. Reporting
- Upon execution of the grant agreement, reporting shall be in accordance with the requirements set forth in the Uniform Grant Agreement and related Exhibits which includes, but is not limited to the following:
- Periodic Financial Reports.
- Close-out Reports.
- Periodic Performance Reports.
- Close-out Performance Reports.
- Other Unique Programmatic Reporting Requirements: Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department.
- If the State share of any State award may include more than $500,000 over the period of performance, applicants are also subject to the reporting requirements reflected in Appendix XII to 2 CFR 200.
- Non-compliance with any of the identified reports may lead to being placed on the Illinois Stop Payment List (SSPL).
- Grantee shall submit these reports) to the appropriate email address listed below. Reported expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the UGA to be reimbursable.
- DMH reporting templates and detailed instructions for submitting reports can be found in the Provider section of the IDHS website.
4. Payment Terms
- It is the policy of the Illinois Department of Human Services (IDHS) that this policy complies with 2 CFR 200.302, 2 CFR 200.305, 31 CFR 205 (procedures implementing Cash Management Improvement Act and Treasury-State Agreement (TSA)), and 44 Ill. Admin. Code 7000.120 (GOMB Adoption of Supplemental Rules for Grant Payment Methods). Three different award payment method exist, namely Advance Payment, Reimbursement, and Working Capital Advance.
- Grantees selecting the Advance Payment Method, or the Working Capital Advance Payment Method must complete the Advance Payment Request Cash Budget Template as described in the procedures above. In addition, please note: If you will be submitting the Advance Payment Request Cash Budget, it must be submitted with the application materials as a separate document.
- Grantees selecting the Advance Payment Method, or the Working Capital Advance Payment Method must complete the Advance Payment Request Cash Budget Template as described in the procedures above. In addition, please note: If you will be submitting the Advance Payment Request Cash Budget, it must be submitted with the application materials as a separate document.
- The Monthly Invoice IL444-5257 Template must be used for all DMH programs and submitted no later than 15 days after the end of the month. All invoices shall be HIIPA compliant and encrypted utilizing DHS approved encryption software and emailed to DMH at the email address listed above.
- Invoice and PFR Email Address for General Grants: DHS.DMHQuarterlyReports@illinois.gov
- Invoice and PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov
- Invoice and PFR Email Address for Colbert Consent Decree: DHS.Colbert.Invoices@illinois.gov
Payment Forms
G. State Awarding Agency Contact(s)
- If you have questions about this Grant, please contact:
H. Other Information
- This is a new program
- This is a grant agreement and is a new application.
- This is a non-discretionary opportunity and is specific to one entity. The award will be issued in totality to Chicago Survivors.
- Program Websites
I. Mandatory Forms
