July 17, 2024
REMINDER: OFFICE HOURS FOR RULE 120 AND 115
Friday July 19, 10:00am-11:30am July 19th Office Hours
DAY PROGRAM RULE 116 SURVEYS
As a reminder, if the Community Day Service (CDS) program utilizes Authorized Direct Support Professionals to administer medications to individuals, the CDS must meet all requirements of Rule 116. This includes, but is not limited to, having a nursing assessment within 365 days on file, having a Self-Administration of Medications Assessment (SAMA) within 365 days on file, and the required Competency-Based Training and Assessments (CBTA). If you have any questions, please contact DDD.ClinicalServices@illinois.gov.
FY24 LAPSE PERIOD BILLING FOR DDD PROVIDERS AND GRANTEES
Final billing for DDD Grants must be submitted no later than Friday, August 9, 2024, at 5:00PM. DDD Grants include: Dental (400), Epilepsy (250), Autism Awareness (450-12), Best Buddies (450-03), Family Advocate (450-14), Latinx (450-13), Special Olympics & Special Children's Charities (450-21), Special Olympics (450-04), Lifespan Special Project (450-02), DD Transition (450-18), Access for Illinois Children with Autism (450-27), Illinois Respite Coalition Lifespan Respite Care (450-31), Independent Service Coordination(600), Voucher Respite (880), and Competitive Integrated Employment Capacity Grant (450-40), Autism Awareness Project (450-25), SODC Project (450-28), DSP Training, Person Centered Planning, Special Olympics IL (450-42 ARPA), Special Olympics Children's Charities (450-41 ARPA), Expanded Evaluation of Autism (SSM St. Mary's) (450-36), Bullying Is Not The Answer (The Answer Inc) (450-43).
All grant and fee-for-services (FFS) reported through ROCS, as provided below, must be submitted by Monday August 5, 2024, by 5:00PM. DDD Grants which require Service Reporting through ROCS include ISSA (51A - 51L) In-Home Respite (87D), and Residential Respite (89D). DDD Fee-For-Service (FFS) providers which require all State Fiscal Year 2024 billing and corrected billing to be submitted through ROCS include but are not limited to: 17D, 19D, 31C, 31U, 31V, 32G, 33G, 34G, 34U, 35U, 36G, 36U, 37U, 38C, 38U, 41D, 42D, 50A, 51A - L, 52O, 52P, 52S, 53D, 53E, 53H, 53R, 53S, 53T, 53V, 55A, 55D, 55L, 55N, 55P, 55T, 56U, 57G, 57U, 58G, 58U, 61H, 62H, 63H, 67D, 67E & 67O, 73D, 75H, 75M, 75O, and 75Z. Billing for 60D CILA only is not subject to this cut off. At this time, DDD is unsure about the lapse period billing deadline for Intermittent CILA (Bill Codes 61H, 62H and 63H), but it should be assumed that these bill codes have the same hard lapse period billing deadline as all other bill codes (other than 60D).
As a reminder, the FFS and Grant Service Reporting must be submitted to ROCS and Grant billing must be received by DDD by the above specified dates because all billing must have passed SAP Level 2 approval (Fiscal Services) status by August 16, 2024 (SAP is the State side billing system). The dates specified above allow enough time for the billing to be processed through CRS and SAP and make it to level 2 final approval status before the August 16, 2024, cutoff date set by the Department of Human Services (DHS) Office of Fiscal Services to get voucher information to the Comptroller's Office. Submitting all billings by the above specified dates will avoid the need to go through Court-of-Claims to receive payments.
ACES$ EVV TIPS AND TRICKS
How to Make Valid EVV Shifts:
- Clock in and out using the CareAttend app. Do not make edits while clocking out.
- Edit a shift using CareAttend during clock-out or in the ACES$ Online portal.
- Manually enter a shift directly into the ACES$ Online portal.
- Clock in and out on the Interactive Voice Recognition (IVR) system by calling from the Consumer's landline phone.
How Shifts Become Exceptions (should be avoided):
- Edit a shift using CareAttend during clock-out or in the ACES$ Online portal.
- Manually enter a shift directly into the ACES$ Online portal.
- Clock in and out by calling the Interactive Voice Recognition system from a phone that isn't the Consumer's landline phone (ex: cell phone).
DDD IS HIRING
DDD is looking for talented, experienced people who want to join the effort to ensure people with I/DD can get the services they want and need. Apply today.
If you are interested in these positions, please visit the new Careers at State of Illinois (jobs2web.com) to apply or apply at the links provided. Please note that while the job posting will have a specific location specified, there could be opportunities for hybrid or other office locations so consider all opportunities!
The information contained herein should not be considered a substitute for the appropriate official statutes, rules, regulations, or the advice of legal counsel.
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