Manual Revisions

Manual Revisions

  1. Release date: 03/26/2024 - Fee for Services
  2. Release date: 08/19/2022- Fee for Services
  3. Release date: 03/01/2022 - Fee for Services
  4. Release date: 02/08/2022 - Volume III - Page 16
  5. Release date: 01/01/2022 - Volume III - Page 15
  6. Release date: 9/30/2020 - Volume III - Page 15
  7. Release date: 1/15/2019 - Volume III - Page 14
  8. Release date: 07/31/2018 - Volume III - Page 14
  9. Release date: 07/06/2015 - Volume I - Page 17 - 41
  10. Release date: 03/03/2008 - Volume I
  11. Release date: 08/24/2007 - Volume III
  12. Release date: 07/01/2007 - i Updated contact information for Help Desk
  13. Release date: 08/21/2006 - Cover

 Release date: 03/26/2024 - Fee for Services

  • Updated the Rate file for FY24..
  • Added new bill codes 32G, 34G, 34U for SODC SEP Group and Individual.
  • Added DD Site ID as required data field for bill codes: 31C, 31U, 31V, 32G, 33G, 34G, 34U, 36G, 36U, 37U, 38C, 38U, 53D, 53R, and 53S.
  • Rate Level 1 is statewide rate - level 2 is Chicago Metro Regionalized Rate for all bill codes listed above.
  • DD Site ID specifies the Rate Level which self populates "Rate Level" in ROCS.
  • All site additions, adjustments and closures must be done through DD Site ID Request form (IL462-5206).
  • DD Sites will be updated once a month based on agencies submission of DD Site ID Request Form.
  • Agencies will have to upload updated site list when available.

Release date: 08/19/2022- Fee for Services

  • Updated rate information for FY2023.
  • FY2023:  added to Rate Levels for program codes 61H, 62H and 63H.  Level 1 is state wide rate, level 2 is Chicago rate.

Release date: 03/01/2022 - Fee for Services

  • Add new bill code 53S which will be effective beginning 4/1/2022.  Correct rate level calculations for 36G and 36U.

Release date: 02/08/2022 - Volume III - Page 16

  • Fee for Services - Billing Record Format
  • Adjust rates for Program codes 31C, 31U, 39U, 61H, 62H, 63H
  • Adjust max. number of daily hours to 7 hours prior to 01/01/2022 for program codes 31C, 31U, 39G, 39U

Release date: 01/01/2022 - Volume III - Page 15

  • Fee for Services - Billing Record Format
  • New program codes 33G, 38C, 61H, 62H, 63H
  • Reactivated program codes 36G, 36U, 38U
  • Rate Level is the Statewide Rate

Release date: 9/30/2020 - Volume III - Page 15

  • Fee for Services - Billing Record Format
  • New program code 31V, is effective September 1, 2020.
  • Report the rate level for 31V.
  • Rate level 1 and 2 is the statewide rate.
  • Valid values: 1 or 2

Release date: 1/15/2019 - Volume III - Page 14

  • Fee for Services - Billing Record Format
  • New program code 31C, is effective April 1, 2019.
  • Report the rate level for 31C.
  • Rate level 1 is the statewide rate. Rate level 2 is the Chicago rate.
  • Valid values: 1 or 2

Release date: 07/31/2018 - Volume III - Page 14

  • Fee for Services - Billing Record Format
  • Effective Fiscal Year 2019, for the following program codes report the rate level:
    • 30U, 31A, 31U, 37U, 38U, 39G, 39U, 53D and 53R
  • Rate level 1 is the statewide rate. Rate level 2 is the Chicago rate.
  • Valid values: 1 or 2

Release date: 07/06/2015 - Volume I - Page 17 - 41

  • Client Mental Health Record Format
      Principal Diagnosis no longer needed.
    • Diagnosis Type no longer needed.
    • Increased the size of the 9 Diagnosis fields from 5 to 8 bytes to accommodate ICD-10 codes.
    • Added 9 new fields, Diagnosis Code Type 1-9, to distinguish between ICD-9 and ICD-10 codes. Diagnosis Code Type for ICD-9 is 9. Diagnosis Code Type for ICD-10 is A. This field is required for each diagnosis code entered.
    • When Registration Date is on or after October 1, 2015, and existing MH registration information is updated; ICD-10 code is required.ICD-9 code is not allowed.
    • When Registration Date is on or before September 30, 2015, and existing MH registration information is updated; ICD-9 code is required. ICD-10 code is allowed.
    • Effective October 1, 2015, new MH registrations will no longer be allowed.
    • Duplicate diagnoses may not be entered.
    • Codes for Deferred Diagnosis and No Diagnosis will no longer be allowed
  • Volume I Page 42 - 55 Client Developmental Disabilities Record Format
    • Principal Diagnosis no longer needed.
    • Diagnosis Type no longer needed.
    • Increased the size of the 9 Diagnosis fields from 5 to 8 bytes, to accommodate ICD-10 codes.
    • Added 9 new fields, Diagnosis Code Type 1-9, to distinguish between ICD-9 and ICD-10 codes
  • Diagnosis Code Type for ICD-9 is 9.
  • Diagnosis Code Type for ICD-10 is A.
  • This field is required for each diagnosis code entered.
    • When Registration Date is on or after October 1, 2015, at least one ICD-10 code is required from the subset of ICD-10 codes provided in Appendix C. ICD-9 code is not allowed.
    • When Registration Date is on or before September 30, 2015; ICD-9 code is required. ICD-10 code is allowed.
    • Duplicate diagnoses may not be entered.
    • Codes for Deferred Diagnosis and No Diagnosis will no longer be allowed.
  • Appendix C Replacement ICD10 Codes

Release date: 03/03/2008 - Volume I

  • Page 11 Add new Disaster Type value for the Northern IL University (NIU) incident. 

Release date: 08/24/2007 - Volume III

  • Page 14 Added new Service Code values for Behavioral Intervention & Treatment (56U) and Emergency Home Response (55W).

Release date: 07/01/2007 - i Updated contact information for Help Desk

  • Removed references to diskette processing and updated production schedule for weekly processing of Service Reporting/MH Billing.
    • Volume I
      • Page 30 Clarified description for "Household Income" as a "monthly" amount.
    • Volume II
      • Page 7 Added new event activity code 5L to the notes for MH billable hours and minutes of service.
  • Appendix
    • A,B,C,E,F Removed from manual. The information previously contained in these appendices will be posted in separate documents on the web page.
    • Renamed Appendix A
    • Renamed Appendix B.

Release date: 08/21/2006 - Cover

  • Changed the DHS "Provider Claims Section" to the "Unified Health Systems Section"
  • Volume I
    • Page 51-53 Added the following NOTE where applicable:
      • Effective October 1, 2006, only ICD-9 codes can be reported for DD case registrations.