POS

POS Adult

1.Project Description

The Division of Rehabilitation Services requires the timely execution of all initial and amended contractual agreements. Vendors will have 14 business days to sign and return the required contract documents issued by the State, which may include one or more of the following: initial contract signature page, amendment page, Financial Disclosures and Conflicts of Interest, and the Taxpayer Identification Page. Non-compliance may result in a modified start date of the contract to align with the vendor's submission of the required execution documents. Vendors will not be reimbursed for services provided in advance of the modified start date. When a contract amendment is issued to reduce the value of the contract, non-compliance may result in the full de-obligation of the contract balance regardless of the amended amount.

The Final Reconciliation of a contractual agreement will follow prescribed timeframes communicated annually to community providers.

This contract is for purchase of care services related to the Vocational Rehabilitation Program.

This program is under the direction of the Illinois Department of Human Services - Division of Rehabilitation Services' (IDHS- DRS) Vocational Rehabilitation Program.

The purpose of this contract is to provide services related to assessment, evaluation, job development, and placement of individuals with disabilities.

There are two tracks of services available within this contract. Due to the nature of some of the services, individuals are not permitted to participate in both tracks. A track will be determined at the time of the referral and is not able to be changed.

Track one is intended for those individuals that are not going into job development and placement with a Community Rehabilitation Provider (CRP). This track is for evaluative and training services only. The individuals placed into this track are not eligible for job placement services through a CRP or in conjunction with Track Two.

1. Diagnostic Vocational Evaluation (Brief Vocational Evaluation)
2. Functional Vocational Assessment package for rehab facilities
3. Work Skills Assessments, which would include the Walgreens Assessments
4. Functional Capacity Evaluations
5. Drivers Rehabilitation Evaluation
6. Drivers Rehabilitation Training
7. Job Seeking Skills Training, which includes soft skill training

Track two is intended for individuals seeking job development and placement through The Board of Trustees of Southern Illinois University, dba EDC. These customers are eligible for Milestone payments. Services provided in this track are intended to promote obtaining and maintaining competitive integrated employment. These services are not included in job placement contracts.

1. Functional Capacity Evaluations
2. Drivers Rehabilitation Evaluation
3. Drivers Rehabilitation Training

Program Standards:

Accreditation- per IDHS-DRS Rules found at 89 IL Adm. Code 530.5 Part 530 criteria for the evaluation of programs of services in community Rehabilitation agencies : sections listing (ilga.Gov) The CRP must submit a copy of the most recent national accreditation survey report to the IDHS-DRS Contract Advisor within 30 days of receipt.

Vendors are required to comply with all provisions outlined in 2 CFR 200.327 Contract Provisions, Appendix II to Part 200 - Contract Provisions for Non-Federal Entity Contracts Under Federal Awards.

2.Deliverables

Track One Services:

Services provided within this track, offer evaluative and training opportunities for individuals that are not seeking employment with a Community Rehabilitation Provider (CRP).

All individuals that are referred must be customers of IDHS-DRS. Individuals participating in these services, will have been found eligible for Vocational Rehabilitation services, and will be in Plan Status, except for the Psychological Evaluation. The individual will be in at least Application status for the Psychological Evaluation.

Assessments, evaluations, and training will be provided based on need due to the customers disability. This will be determined by DRS and authorized on the Notification of Services (NOS) form. Not all customers will receive each service, only those appropriate for their needs will be authorized.

A referral, Individualized Plan for Employment (IPE) and NOS will be completed and sent by DRS counselor to authorize for services.

Written reports of the results of the assessments, evaluations, and trainings will be provided to the DRS counselor at the time of billing.

An Individualized Provider Plan (IPP) will be developed on each customer receiving Job Seeking Skills Training. It will list the services to be provided, who is providing them, and time frames for these services. This will be submitted to DRS counselor and must be maintained in the files at both CRP and DRS.

Track Two Services:

The evaluations and trainings in this track are utilized to determine the needs and barriers in achieving an employment outcome.

Monthly progress notes will be provided with the billing to DRS on those customers that are participating in the Milestone portion of this contract.

For each track:

Staffing will occur every eight weeks, from the time of referral to the CRP, and will include the customer/guardian, CRP, and DRS, at minimum. Signed staffing reports must be submitted to DRS by fax, email, and/or regular mail following the staffing.

The following reporting requirements apply:

1. The provider must submit to both the DRS Local Office(s) and Contract Advisor a Monthly Group Billing either by fax, e-mail and/ or regular mail within 5 working days of the beginning of the month. Group Billing Sheet must include all required information.
2. If there is no billing for that month, an e-mail can be sent stating that to the Contract Advisor. Local DRS Office cc'd as requested.
3. Provider will complete and submit a roster of customers being served monthly to the Contract Advisor. Local DRS Office as requested.
4. Signed staffing reports must be submitted to DRS by fax, email, and/or regular mail following the eight-week staffing.
5. On Site reviews of contractual requirements, including Provider files, will be performed no less than once every three years, or more often as needed.
6. Final Reconciliation will be submitted to the Contract Advisor by the 5th working day of July.

The following information is critical to ensure timely payments and program operations:

1. Billings are to be completed monthly.
2. Incomplete, inaccurate forms required for payment will result in delayed payments.
3. Non-compliance per Provider Responsibilities/Assurances may result in suspension of payments until DHS/DRS is satisfied that compliance concerns have been addressed.

3.Performance Measures

Performance measures will be reported monthly to the DRS Contract Advisor.

# and % of individuals that completed a Diagnostic Vocational Evaluation.

# and % of individuals that completed a Functional Vocational Assessment package.

# and % of individuals that completed a Work Skills Assessment.

# and % of individuals that completed a Functional Capacity Evaluation.

# and % of individuals that completed a Drivers Rehabilitation Evaluation.

# and % of individual that completed Drivers Rehabilitation Training.

# and % of individuals that completed Job Skills Training.

4.Performance Standards

100% of individuals participating will be IDHS-DRS customers.

80% of customers participating in Job Seeking Skills Training will obtain competitive, integrated employment.

80% of customers participating in the Drivers Rehabilitation Training, will obtain their driver's license.