Fiscal & Administrative Review Assistance for IDHS Providers-Personnel Policies Overview

Personnel policies guide the way your organization is run and are critical to the successful implementation of grant programs. Effective personnel policies should include:

  1. Statement of purpose
  2. Policy statement
  3. Definitions of key terms
  4. Clear policy guidelines

Your organization should research, develop, and implement these personnel policies:

  • Health Insurance Portability and Accountability Act (HIPPA) Policy
  • Sexual Harassment Policy
  • Equal Opportunity Policy
  • Confidentiality Policy
  • Americans with Disabilities Act (ADA) Policy
  • Fraud, Waste and Abuse Whistleblower Policy
  • Drug-Free Workplace Policy
  • Employee Evaluation Policy
  • Conflict of Interest Policy
  • Use of Equipment Policy 

Your organization is responsible for collecting and maintaining personnel records. At a minimum, your organization should collect and maintain the below information:

  1. Job applications, resumes, hiring process records
  2. Job descriptions that correspond to departmental organization charts
  3. Documentation of annual employee evaluations
  4. Conflict of interest statements
  5. Training logs and onboarding information

Personnel Policy Reminders:

  1. Memorialize your organization's personnel policies in writing and make them accessible to all employees.
  2. Periodically review and refresh your organization's personnel policies to ensure consistency with Federal and State requirements.
  3. Ensure board of directors' oversight and review of policies on a regular basis.

For information: 89 IL Admin Code 509