Fiscal & Administrative Review Assistance for IDHS Providers- Payment Overview

IDHS disburses funds to organizations in accordance with the payment method specified in grant agreements. The following types of payment methods may be utilized:

  • Advance payments are made in advance of actual grant expenditures. The amount and timing of the advance payment is dependent on the immediate cash requirements of your organization to execute the grant purpose.
  • Reimbursement payments are made only after incurring specific expenditures and submitting supporting documentation to IDHS.
  • Working capital advance payments are made in advance to cover your organization's initial disbursement needs. After the working capital advance payment, the reimbursement method typically will be used for subsequent payments.

Modifications to Your Award and Budget Revisions

  • The total award amount of a grant is subject to availability of funding. It may increase at any time during the period of performance by mutual agreement of both parties. It may decrease by the grantor during the period of performance. IDHS will provide written notification in either case.
  • Approved by IDHS, your organization's budget summarizes the planned expenditures for your project(s) and determines the award amount granted by IDHS.
    • Your organization is required to submit a budget modification request for approval to IDHS if the proposed changes exceed 10% or $1,000 of a single expense category.

Grantee reminders:

  1. Return unused and/or excess grant funds to IDHS within forty-five (45) days.
  2. Submit requests for reimbursement payments to IDHS within 15 days of the month or quarter end.
  3. Maintain advance payment amounts in an insured and interest-bearing account.
  4. Become familiar with the payment terms within your grant agreement.

Payment Overview

Fiscal & Administrative Review Assistance for IDHS Providers