Fiscal & Administrative Review Assistance for IDHS Providers: Financial & Performance Reporting Overview

Grantees are required to submit financial, performance, and closeout reports on due dates specified by IDHS in your grant agreement.

Periodic Financial Report (PFR)

• The PFR is a standard template for financial reporting that requires details of expenditures and the approved grant budget.
• This report is due on a monthly, quarterly, or annual basis.

Periodic Performance Reports (PPR)

• Similarly, the PPR is a standard template for performance reporting that requires specific data elements to be reported on your award.
• The PPR also requires narrative responses to questions on your organization's performance in achieving the objectives of the award.

Grant Closeout

• Grant closeout is a formal process that takes place within 60 days of the period performance end date.
• Your organization is required to submit both a final PFR and PPR.
• If any funds remain unspent, they must be repaid to IDHS.

Consequences of Non-compliance

• Disallowance of costs associated with the grant award, suspension, or termination.
• The addition of specific conditions to your grant award that may require more frequent or detailed reporting.
• Grant funds recovery as outlined in the Illinois Grant Funds Recovery Act

Grantee reminders

1. Submit financial, performance, and closeout reports using IDHS prescribed formats
2. Failure to submit required financial reports is a material breach of agreement, and may cause delay, suspension, or termination of your award.
3. Your organization must promptly return balances of unobligated funds to IDHS as part of the year-end close-out process.