A. General Billing Instructions
Services rendered are accounted for through the submittal of the monthly EDF (Expenditure Document Form). The Department must receive the monthly EDF's no later than the 15th day of the month following the month of service. The EDF's must be filled out fully and accurately or it will be returned to the Provider for correction. In the event there are no billable services during a given month, the Provider must submit an EDF reporting no billable services.
Once EDF's are received by their Provider Manager who will verify customer eligibility, review supportive services and any required documentation, if necessary, they will be forwarded to the Billing Unit for processing.
An Acknowledgment Letter will be sent to the Provider each month after the EDF has been processed. This letter will inform the Provider if any adjustments were made along with an explanation of why, how much was approved and if of that amount was applied against the Provider's advance balance (Work off) or if the billing was processed for payment.
The pre-signing and post-dating of any forms used for verification of program services for payment is expressly prohibited.
The Department is not liable for costs incurred by the Provider when units of service exceed the total funds stated in this Agreement.
Providers are expected to have billed for 50% of their administrative funds by the December bill, due on January 15th. If funds have not been used by this date, the Grant award may be reduced or otherwise modified so that unused funds may be reallocated.
B. Technical Assistance
Technical assistance will be provided upon request.
