Attachment II - Additional Situations

The following apply to Providers:

1. The Provider will respond to a request by the Department for additional or supplemental information within the timeframe specified in the written request for information.
2. The Provider Manager is the contact person to request technical assistance and/or to initiate dispute resolution. Requests for modification to the Provider's approved request for funding or Exhibits and requests for exception to contract requirements must be made in writing to the Provider Manager
3. The Provider must develop linkages and coordination of service delivery with other service providers, as appropriate, to ensure that the needs of the customer are met. The Provider's service system must build on the assets of each customer served by increasing the capacity to achieve and maintain self-sufficiency to the maximum extent possible. This will include the following services:
   1. Mental Health
   2. Substance Abuse
   3. Housing Services
4. The Provider will not give or receive compensation or make financial arrangements with employers for hiring or retaining customers.
5. The Provider is prohibited from imposing fees, penalties, or fines on customers for any reason.
6. The Provider is prohibited from assigning customers to participate in political activities during the term of this Agreement.
7. The Provider shall not require customers to engage in any religious activities while assigned to any of the activities under this agreement.
8. The Provider will ensure that customers are adequately supervised, at all times, as defined in the Program Manual, and that the physical environment is appropriate and safe, and meets all applicable standards set by State and Federal laws, rules and regulations.
9. The Provider is responsible for ensuring that funds are spent only on individuals eligible for services under the conditions of this Agreement.
10. The Provider will not duplicate services. The Provider will not exchange customers between this Agreement and any other Departmental contractual Agreement without the approval of the FCRC liaison. There will be no payment for duplications under this Attachment. There will be no payment for exchanges without a signed and dated Referral Form from the Department.
11. In the event the Provider, its parent or related corporate entity becomes a party to any litigation, investigation or transaction that may reasonably be considered to have a material impact on the ability to perform under this Agreement, the Provider will immediately notify the Department in writing. Failure to notify the Department constitutes a breach of this Agreement that can result in immediate termination.
12. The Provider will provide the Department with written notification of negative incidents involving or impacting customers within 48 hours. The Department will assume no responsibility for the inappropriate conduct of participants. The Provider has the right to pursue legal remedies against participants for misdeeds with no involvement on the part of the Department.
13. If the Department identifies or becomes aware of legal violations or alleged improprieties, the Department will remove the participants from the premises of the Provider and/or the Provider's subcontractor(s). The Department may withhold payments without notice.
14. The Provider will attend meetings held by the Department to discuss issues related to the Agreement and/or the contracting process and will require appropriate project staff to attend Department arranged training sessions.
15. The Department will provide the Provider with training on: policy and program requirements; billing processes; participant referral process; use of Department forms; use of the Department's WVS system; issuance and authorization of supportive services; and, fiscal monitoring process/ expectation. Thereafter, the Department will provide the Provider with technical assistance at the Provider's request.
16. The Provider will establish procedures to train new hires on Department policy and procedures.
17. Generally accepted accounting principles will be used. Within the total amount of the budget, the Provider may adjust any line item in the contractual budget not to exceed 10%. A change in a budget line item above 10% must be requested of and approved in writing by the Department.
18. The Department will evaluate the Provider's outcomes against those stated in the program manual and the grant contract. Unsatisfactory outcomes may affect funding.
19. All contractors must have a community outreach plan which includes a detailed description for notifying the community of the program, hours of operation, and admittance/eligibility requirements into the program(s) they administer for the Department. Each contractor must have available for inspection linkage agreements or memorandums of understanding with other community services agencies, the Department, and other outreach entities. The Department must approve any publication and distribution of flyers, printed materials and brochures that are part of the Department's funded program. All contractors must have a referral process that assists program participants with enrollment into public benefit programs such as TANF, SNAP, KIDCARE, medical and disability assistance, as well as other resources that address the needs of the population targeted for service.
20. Funding Reserve - Reductions in Amounts Payable: The amount(s) payable, or estimated amount(s) payable, to vendor/provider under the agreement and this attachment may be subject to a reduction as necessary advisable, based upon actual or projected budgetary considerations, at the sole discretion of the Department.