End of Agreement Period
At the end of the Agreement period, the Department will issue a Close Out and Reconciliation Report to determine the relationship between total funds disbursed by the Department and actual funds earned and expended by the Provider.
The Department will include costs appropriately earned and/or expended for approved budget line items and supportive services payments issued to customers.
The Provider must reconcile the information contained in the report and certify its correctness. The Department will provide instructions for reimbursing the Department for disallowed costs, if necessary.
Budget Considerations
Unless prohibited from doing so in 2 CFR 200.308 or 44Ill. Admin. Code 7000.370(b), transfers between approved line items may be made without Grantor's approval only if the total amount transferred does not exceed the greater of either (i) 10% of the Budget line item or (ii) $1,000 of the Budget line item. A change in a budget line item above 10% or $1,000 must be requested from and approved in writing by the Department.
- The Department is not liable for costs incurred by the Provider which are not contained in the approved program budget.
- Unless expressly permitted pursuant to the terms of any applicable Federal grant, or expressly authorized in writing by IDHS, in no event may any administrative fee exceed ten (10%) of direct salaries excluding fringe benefits. Administrative Fees are defined as indirect costs, those amounts which cannot be directly charged to a cost objective or which have been incurred for common or joint objectives and cannot be readily identified with a particular cost objective. In addition, if the Provider has an established Federal Rate higher than 10%, they may use that rate, or they can negotiate to have a rate established at other than the 10% de minimums rate. (see Article VII section 7.2 of the FY24 Uniform Grant Agreement).
