Public Health AmeriCorps (Illinois) Notice of Funding Opportunity (23-444-80-2970)

Summary Information

Awarding Agency Name Illinois Department of Human Services 
Awarding Division Name Family and Community Services Bureau of Volunteerism and Community Service
Agency Contact Ayoka (Noelle) Samuels
DHS.ILAMFY2023NOFO@illinois.gov
Announcement Type Initial Announcement
Funding Opportunity Title Public Health AmeriCorps (Illinois)
Funding Opportunity Number 23-444-80-2970-02
Application Posting Date 10/19/2022
Application Closing Date 12/13/2022 at 11:59AM (EXTENDED DATE-Modified 11/17/22)
Catalog of State Financial Assistance (CSFA) Number 444-80-2970
Catalog of State Financial Assistance (CSFA) Popular Name Public Health AmeriCorps (Illinois)
Catalog of Federal Domestic Assistance (CFDA) Number(s) 94.006
Award Funding Source Federal funds-The AmeriCorps Agency
Estimated Total Program Funding Unknown
Anticipated Number of Awards Unknown
Award Range Will vary by scope of service
Cost Sharing or Matching Requirement Cost sharing or matching is allowed but is not required.
Indirect Costs Allowed Indirect Costs are allowed.
Restrictions on Indirect Costs

Indirect Cost Rate must be approved.

See Section C. Eligibility and Grant Funding Requirements; 8. Grant Fund Use Requirements for any funding restrictions.

Technical Assistance Session Session Offered: Yes
Session Mandatory: No
Date/Time:  11/01/2022 from 2:00pm - 3:00pm CST
Registration Link: https://www.icoyouth.org/event/illinois-americorps-public-health-americorps-technical-assistance-webinar/
NOFO / Application Frequently Asked Questions (FAQs)

Submit questions to:
DHS.ILAMFY2023NOFO@illinois.gov

Due date for submitting questions:
12/02/2022

FAQs will be updated frequently, and a final, complete list will be posted to the IDHS website on 12/06/2022.

  1. Program Description
    1. Program Summary
      AmeriCorps State and National (ASN) Program improves lives, strengthens communities, and fosters civic engagement through service and volunteering. AmeriCorps brings people together to tackle some of the country's most pressing challenges through national service and volunteerism. AmeriCorps members and AmeriCorps Seniors volunteers serve with organizations dedicated to the improvement of communities and those serving. AmeriCorps helps make service a cornerstone of our national culture.
      AmeriCorps grants are awarded to eligible organizations, proposing to engage AmeriCorps members in evidence-based or evidence- informed interventions/practices to strengthen communities. (Refer to Section C.1 Eligible Applicants.) AmeriCorps competitive grants are administered in each state by a state commission. In Illinois, the state commission is Serve Illinois.
      An AmeriCorps member is an individual who engages in community service through an approved national service position. Members may receive a living allowance and other benefits while serving. Upon successful completion of their service, members earn a Segal AmeriCorps Education Award that they can use to pay for higher education expenses or apply to qualified student loans.
      Public Health AmeriCorps will invest $400 million, over five years, from the American Rescue Plan Act workforce funding that will enable the recruitment, training, and development of a new generation of public health leaders who are ready to respond to the public health needs of the nation by providing public health service in communities. (For more information, refer to Appendix II - AmeriCorps Public Health AmeriCorps; available at the end of this document.)
      Public Health AmeriCorps has two main goals:
      1. Help meet public health needs of local communities by providing needed capacity and support in state and local public health settings and advancing more equitable health outcomes for communities who are currently or historically underserved.
      2. Provide pathways to good, quality public health-related careers by providing exposure through onsite experience, training, and more, with a focus on recruiting AmeriCorps members who reflect the communities in which they will serve.
        AmeriCorps members will serve primarily in state, local, Tribal, and territorial public health departments or in service to public health departments. It is strongly recommended that AmeriCorps members serve in at least teams of two. AmeriCorps has found that placing at least two members at a service site location provides economies of scale and aids in retention of members.
        Illinois Public Health AmeriCorps grantees will recruit Public Health AmeriCorps members to serve. Members will add much needed capacity and support in communities across the country, and will serve in a variety of roles, including:
        1. Completing the instructions included in this NOFO, and
        2. Submitting their application via eGrants, AmeriCorps' web-based application system.
        3. Serve Illinois, through the Illinois Department of Human Services (IDHS), will administer the Illinois selection process through a merit-based review as described in Section E.2. Review and Selection Process.
        4. Serve Illinois will submit the applications selected through the merit-based review to compete for funding directly to the AmeriCorps State and National (ASN) Program.
        5. Based on the recommendations of IDHS and Serve Illinois, AmeriCorps will make final award decisions.
        6. Successful applicants chosen by AmeriCorps will be required to submit additional documents to IDHS and will be required to enter a budget into the Illinois CSA tracking system.
    2. Funding Priorities
      Over the next five years, AmeriCorps will invest in existing and new partnerships with non- profit, faith-based, and Tribal organizations, and state service commissions, to get things done for America. AmeriCorps will prioritize investment in the most critical issues of our time - public health, climate and the environment, and education and economic opportunity - within AmeriCorps' Focus Areas (Appendix I, available at the end of this document) and will increase our efforts to ensure AmeriCorps members and AmeriCorps Senior volunteers reflect the communities where they serve. AmeriCorps will target its investments toward communities where the need is greatest, particularly those with populations that face racial inequality and poverty. These steps will enable more Americans than ever to strengthen the communities that need it most across the nation through their service.
      AmeriCorps' priorities for this funding opportunity are:
      1. Efforts to help local communities respond to and recover from the COVID-19 pandemic. Applicants may propose programming to aid communities in their efforts to recover from the COVID-19 pandemic, including public health challenges that have been exacerbated by the pandemic, such as mental health and substance abuse.
      2. Programs creating pathways to good-quality public health-related careers through onsite experience and training (including pre-apprenticeship or registered apprenticeship programs, work experience and job training programs, and other workforce training and development programs),
      3. Organizations leading service in communities with concentrated poverty, rural communities, tribal communities, and those organizations serving historically underrepresented and underserved individuals, including but not limited to communities of color, immigrants and refugees, people with disabilities, people who identify as part of the LGBTQIA+ community, people with arrest and/or conviction records, and religious minorities.
    3. Required Services and Programming
      The Provider will provide the services and agrees to act in compliance with all state and federal statutes and administrative rules applicable to the provision of services pursuant to this Agreement. The grant application submitted by the Provider relates to this Agreement must be implemented as outlined. The Provider will comply with applicable Terms and Conditions for AmeriCorps State and National Grants and General Grant and Cooperative Agreement Terms and Conditions as well as all Terms and Conditions associated with Public Health AmeriCorps. The Provider will comply with member recruitment and selection requirements as outlined in AmeriCorps' regulations at 45 CFR §§ 2522.210 and Part 2540, subpart B. The Provider will ensure that each member has sufficient opportunity to complete the required number of hours of service to qualify for the education award. The Provider will also adhere to all requirements outlined in the AmeriCorps' Program Director's Manual. The Provider will also adhere to the following:
      1. Conduct National Service Criminal History Check (NSCHC) requirements as outlined in the NSCHC Manual.
      2. Recruit and retain the allocated number and type of slots (e.g., full-time, half-time) of AmeriCorps members.
      3. Provide services with the designated population(s) in the service area that work towards meeting the specified outcomes and outputs that align with primary services, addressing the focus area(s), and, if applicable, engaging volunteers in accordance with the approved program plan.
      4. Adhere to the performance measures and evaluation in the approved program plan as required by Illinois AmeriCorps.
      5. Supervise and train members throughout their service term as outlined in the approved program plan.
      6. Provide all members with AmeriCorps or Public Health AmeriCorps uniforms, service gear, personal protective equipment and all other service materials required to accomplish the member's service hours.
      7. Participate in Public Health AmeriCorps and Illinois AmeriCorps scheduled meetings and trainings (including Program Director's meetings, National Service Summit, AmeriCorps national/regional offerings and regional trainings).
      8. Certify member enrollment in My AmeriCorps Portal for all members within eight calendar days of the AmeriCorps members' starting a term of service.
      9. Host or co-host two national service days including a public health focus. All sites will host/co-host an event for the Dr. Martin Luther King holiday. The Provider will also host/co-host a second event and it is at the discretion of the Provider to select from one of the following options: Global Youth Day, Memorial Day, Veteran's Day, or 9/11 Remembrance Day.
      10. Host a National Service Opening Day event/activity at the program site no later than six weeks from the start date of the program.
      11. Host or co-host an AmeriCorps member recognition event/activity during AmeriCorps week.
        Programs are to be designed to operate for no more than 12 months and must end no later than August 31, 2024. A request to operate the program past August 31, 2024 will only be considered if more time is needed for a member to complete their hours. Program extensions will not be honored for any other reason.
    4. Performance Measures
      1. National Performance Measures
        AmeriCorps expects applicants to use National Performance Measures as part of a comprehensive performance measurement strategy that relies on both performance and evaluation data to learn from their work and make tactical and strategic adjustments to achieve their goals.
        1. All applications must include at least one aligned performance measure (output and outcome) that corresponds to the proposed primary intervention. All applications must include Public Health AmeriCorps determined performance measures. Please see Appendix III (available at the end of this document) for the performance measures.
        2. Each grantee will also be required to track and report the Performance Data Elements in its annual Grantee Progress Report. The three Performance Data Elements are the number of AmeriCorps members:
          1. recruited from the geographic or demographic communities the program operates,
          2. with increased knowledge about public health, and
          3. who remain in the public health field post-service
      2. State Performance Measures
        At the end of each quarter, successful applicants will submit a periodic performance report (PPR). At the end of the year, successful applicants will submit a cumulative report. In addition to service data and activities, the PPRs will also include the following performance measures:
        1. Execute approved overall program plan designed to serve the target population and achieve identified program goals.
        2. Execute a detailed member outreach and recruitment plan.
        3. Ensure that each AmeriCorps member completes the required number of hours of service to qualify for the education award.
        4. Ensure provider participation in Illinois AmeriCorps meetings.
        5. Ensure provider participation in Illinois AmeriCorps sanctioned activities and trainings.
        6. Ensure AmeriCorps member participation in Illinois AmeriCorps sanctioned activities and trainings.
        7. Ensure timely exit of all AmeriCorps members.
        8. Complete all required reports and program closeout by prescribed deadlines.
    5. Performance Standards
      1. National performance standards must be consistent with chosen performance measure.
      2. State performance standards
        1. Execution of Illinois AmeriCorps-approved program plan designed to serve the target population and achieve identified program goals by the date in the approved timeline.
        2. 50% of approved member slots are recruited and enrolled within 30 days of the program start date.
        3. 85% of enrolled AmeriCorps members qualify for the education award by program end.
        4. 80% provider attendance rate for participation in Illinois AmeriCorps meetings.
        5. 80% provider attendance rate for participation in Illinois AmeriCorps sanctioned activities and training.
        6. 80% participation rate of currently enrolled members (on the date of the activity/training) in Illinois AmeriCorps sanctioned and required activities/trainings.
        7. 100% of enrolled members are exited from the eGrants system within 30 days of the end of their term of service.
        8. 100% accurate completion of all required reports and program closeout by the prescribed deadline.
    6. Authorizing Statutes
      Statutory Authority:
      Awards under this Notice are authorized by the National and Community Service Act of 1990, as amended, (42 U.S.C. 12501 et seq.)
  2. Award and Funding Information
    1. This is a competitive funding opportunity. Applicant organizations must apply to the Serve Illinois Commission by completing the instructions included in this NOFO and submitting their application in the federal eGrants, AmeriCorps' web-based application system.
      Serve Illinois, through the Illinois Department of Human Services (IDHS), will administer the Illinois selection process through a merit-based review as described in Section E.2. Review and Selection Process.Serve Illinois will submit the applications selected through the merit-based review to compete for funding directly to the AmeriCorps State and National (ASN) Program.
      (Refer to AmeriCorps State and National Public Health AmeriCorps Grants Notice of Funding Opportunity FY2023.pdf) Based on the recommendations of IDHS and Serve Illinois, AmeriCorps will make final award decisions.
    2. The release of this NOFO does not obligate the Illinois Department of Human Services (IDHS) to make an award.
    3. Serve Illinois/IDHS anticipates recommending five applicants to AmeriCorps for funding consideration.
    4. Award amounts will vary as determined by the scope of the projects and will be based on approved budgets. Grant awards will be issued based on the State Fiscal Year and will be subject to performance, subject to 2 CFR 200 continuation application process, subject to GATA Compliance, and subject to sufficient State/Federal appropriation.
    5. AmeriCorps anticipates making two-year grant awards through Serve Illinois/IDHS. AmeriCorps generally makes an initial award for the first year of the period of performance, based on a one-year budget. Applicants must submit a one-year budget. Applicants may propose any program start date that aligns with their program design. Continuation awards for subsequent years are not guaranteed; they depend upon availability of appropriations and satisfactory performance.
    6. Subject to appropriation, the FY24 grant period will begin no sooner than the grant start date and will continue through 6/30/2024.
    7. There is no cost share or matching requirement per the Interagency Agreement with the Centers for Disease Control and Prevention (CDC), which has provided the funding for this program.
    8. Indirect costs are allowed. The applicant organization must choose one of three methods to calculate indirect costs: CNCS-Fixed Percentage rate, a Federal negotiated indirect cost rate agreement (NICRA), or a De Minimis Rate. Regardless of the option chosen, the CNCS share of administrative costs is limited to 5% of the total CNCS funds actually expended under this grant. Refer to Section D.6b. Indirect Cost Requirements & Restrictions for more information.
    9. Proposed budgets must be sufficiently detailed and justified to be approved by IDHS. Successful applicants will NOT receive a grant agreement until after their budget has been approved through the Community Service Agreement Tracking System (CSA) system. Refer to Appendix A: CSA Budget Information for additional instructions for registering and completing budgets in the CSA system.
    10. Please note: Applicants will be required to enter a budget into the federal Egrants system for the entire program period ending no later than August 31, 2024. Programs are to be designed to operate for no more than 12 months and must end no later than August 31, 2024. A request to operate the program past August 31, 2024 will only be considered if more time is needed for a member to complete their hours. Program extensions will not be honored for any other reason.
    11. Once an applicant has been chosen for funding by AmeriCorps, the successful applicant must also enter a budget into the Illinois CSA tracking system for the SFY24 (ending June 30, 2024) portion of the project. DO NOT enter your budget into the Illinois CSA system until instructed to do so. This will occur after AmeriCorps selects successful applicants. Based on the applicant's chosen start date, the CSA budget may need to be prorated. For example, if the applicant chooses a start date of 10/1/23, the applicant will enter a 12-month budget into Egrants but only a 9-month budget into CSA (approximately 75%.) The applicant will be required to enter the remaining 3-month budget into CSA in FY25.
    12. AmeriCorps Operating Grants: AmeriCorps may award a Cost Reimbursement grant to any successful applicant.
      Cost Reimbursement
      Maximum Cost per MSY* $28,800
      Type of Slots in the National Service Trust** FT, TQT, HT, RHT, QT, MT, AT
      Budget Submission Required Yes
      Availability of Funds linked to enrollment and retention of awarded MSYs No
      Financial Reporting Requirements Yes
      Available to new Applicants Yes

      *Member Service Year (MSY): One Member Service Year (MSY) is equivalent to a full-time AmeriCorps position (at least 1,700 service hours.)
      **FT = Full Time, TQT = Three Quarter Time, HT= Half Time, RHT = Reduced Half Time, QT = Quarter Time, MT = Minimum Time, AT = Abbreviated Time
    13. Sub-recipient Agreement(s) and budgets must be pre-approved by IDHS and on file with IDHS. Sub-recipients are subject to all provisions of this Agreement. The successful applicant organization shall retain sole responsibility for the performance of the sub-recipient.
    14. All funding is subject to sufficient appropriations.
  3. Eligibility Information and Grant Funding Requirements
    1. Eligible Applicants
      1. The following non-Federal entities (all of which are defined in 2 CFR 200.1) are eligible to apply:
        1. Indian Tribes
        2. institutions of higher education
        3. local governments
        4. public health departments
        5. nonprofit organizations
        6. state service commissions
        7. states and US Territories
      2. Applicants must have a valid SAM registration and Unique Entity Identifier to receive an award. See Section D.3 System for Award Management (SAM) and Unique Entity Identifier) for more information.
      3. Serve Illinois and AmeriCorps encourages organizations that have not received prior funding from AmeriCorps to apply. New applicants are eligible to apply for Cost Reimbursement grant.
      4. Under Section 132A(b) of the National and Community Service Act of 1990, as amended, organizations that have been convicted of a Federal crime may not receive assistance described in this Notice.
      5. Applications that propose to engage in activities that are prohibited under AmeriCorps' statutes, regulations, or the terms and conditions of its awards are not eligible to receive AmeriCorps funding.
      6. Pursuant to the Lobbying Disclosure Act of 1995, an organization described in the Internal Revenue Code of 1986, 26 U.S.C. §501 (c)(4) that engages in lobbying activities is not eligible to apply for AmeriCorps funding.
      7. Applicant organizations must apply to the Serve Illinois Commission by completing the instructions included in this NOFO and submitting their application in the federal eGrants, AmeriCorps' web-based application system. Through the Illinois Department of Human Services, Serve Illinois will administer the selection process and submit the applications it selects to compete for funding directly to the AmeriCorps State and National (ASN) Program. (Refer to AmeriCorps State and National Public Health AmeriCorps Grants Notice of Funding Opportunity FY2023.pdf. Based on the recommendations of IDHS and Serve Illinois, AmeriCorps will make final award decisions.
    2. GATA Registration and Prequalification
      1. Eligible applicant entities must be registered and prequalified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, available here: Illinois GATA Grantee Portal Registration and prequalification are required annually. Additionally, any sub-recipient must also be registered and prequalified through GATA upon application.
      2. Registration
        The following information is required to complete registration in the Grantee Portal:
        1.  Unique Entity Identifier (UEI). The UEI is a 12-character alphanumeric ID assigned to an entity by the federal System for Award Management (SAM). For additional information refer to Section D3 System for Award Management (SAM) and Unique Entity Identifier.
        2. Entity's Federal Employer Identification Number (FEIN)
        3. Organization type
        4. Illinois Secretary of State File ID (required for non-profits, for-profits, and limited liability corporations.)
        5. Entity name
        6. Entity mailing address
        7. Entity primary email address
        8. Entity primary phone number
        9. Entity fiscal year-end date
      3. Prequalification
        1. Once an entity is registered in the Grantee Portal, the system will automatically determine (within 24 hours) if an entity is prequalified to apply for an award. During prequalification, verifications are performed, including a check of federal Debarred and Suspended status on the Illinois Stop Payment List and good standing with the Secretary of State. An automated email notification is sent to the entity alerting them of "qualified" status or providing information about how to remediate a negative verification (e.g., not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated.
        2. For assistance navigating government application prequalification procedure, refer to Appendix C: IDHS GATA Prequalification Assistance.
        3. Applicants must be prequalified; therefore, applications from entities that have not prequalified prior to the due date of this application will NOT be reviewed and will NOT be considered for funding.
    3. Pre-Award Requirements
      If an applicant is selected for funding by AmeriCorps, the applicant must complete the following prior to receiving an award from Serve Illinois/IDHS:
      1. Uniform Application for State Grant Assistance
        The Uniform Application for State Grant Assistance is a three-page document used to formalize organization's request to apply for funding. The document requires the signature and email address of the organization's authorized representative. Refer to Appendix B.
      2. Internal Controls Questionnaire (ICQ)
        1. The pre-award process includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire (ICQ). IDHS may NOT issue a Notice of Award or a Grant Agreement to any applicant that does not have a submitted and approved FY 24 ICQ. While these are NOT required prior to submitting the application, they are required prior to IDHS issuing an award.
        2. The ICQ is available in the Illinois GATA Grantee Portal.
        3. Applicants that have not completed an FY24 ICQ at the time of application will be contacted by IDHS to complete this pre-award requirement.
        4. These grantee pre-award requirements are mandated by Federal Uniform Guidance (2 CFR 200) and the Grant Accountability and Transparency Act (GATA). Grantees must complete these requirements prior to receiving a grant award from the State of Illinois.
      3. Registration and Budget in CSA
        The CSA Tracking System is where the Illinois Department of Human Services (IDHS) expects applicant entities to enter their GATA Budget information. It is also where IDHS staff will review and act on the proposed budget.
        1. Successful applicants selected by AmeriCorps will be required to enter a budget into CSA. for the SFY24 (ending June 30, 2024) portion of the project. Based on the applicant's chosen start date, the CSA budget may need to be prorated. For example, if the applicant chooses a start date of 10/1/23, the applicant will enter a 12-month budget into Egrants but only a 9-month budget into CSA (approximately 75%.) The applicant will be required to enter the remaining 3-month budget into CSA in FY25.
        2. Applicants must be registered in the CSA Tracking System to enable the applicant to submit a signed budget in CSA. For instructions on registering in CSA, refer to How to Register in CSA and/or Instructions on registering in CSA.
        3. The successful applicant entity's proposed budget must be entered into the CSA system within the timeframe to be specified by IDHS. The completed budget must be electronically signed and submitted in the CSA system. To do this, the following is required: at a minimum, the applicant organization's Chief Executive Officer (CEO) or equivalent, or the Chief Financial Officer (CFO) or equivalent must be registered in the CSA system to electronically sign the required budget documents prior to submission. Refer to Process for Adding GATA Budget Signoff Authority.
        4. Successful applicants will NOT be issued an award without a fully approved budget in the CSA System.
        5. It may take several days to complete the registration process. For more information about registering and submitting a budget in the CSA system, refer to Appendix A: CSA Budget Information
      4. Crowe Activity Review System CARS
        1. Successful applicants will be required to make an indirect cost rate selection in the Crowe Activity Review System (CARS.) CARS will allow your organization to document your already established federally approved indirect cost rate or elect to charge the De Minimis rate (10%) of modified total direct costs (MTDC) or select that no reimbursement of indirect costs will be requested. Submission requirements are located on page 2 of the Uniform Budget Template as well as 2 CFR 200 Appendices IV, V & VII.
        2. Organizations which have not previously made an indirect cost rate election must submit an election (and indirect cost rate proposal, if necessary) immediately and no later than 3 months after receiving an award notification or invitation to the CARS system.
        3. Organizations that have previously established an indirect cost rate election must submit a new indirect cost rate election immediately and no later than 6 months after the close of their organization's fiscal year.
        4. Every organization must make an indirect cost rate election in CARS even if the organization is choosing De Minimis Rate or "no rate". Organizations that do not make an election or submission inside the CARS system within the required timeframes will not be allowed to claim indirect cost reimbursement.
        5. For more information, see https://www.illinois.gov/sites/GATA/Pages/default.aspx  
    4. Mandatory Requirements of Applicant/Application
      The Mandatory Requirements are essential items that must be met by the applicant. If any Mandatory Requirement is not met, the responding applicant's entire proposal will not be considered. If all responding applicants fail to meet a particular mandatory requirement, that mandatory requirement may, at the sole discretion of the State, be removed from the Mandatory Requirements so the evaluation process may continue. However, this does not obligate IDHS to make an award to any applicant that fails to meet all mandatory requirements.
      * There are no additional mandatory requirements.
    5. Cost Sharing or Match Requirements
      There is no cost share or matching requirement per the Interagency Agreement with the Centers for Disease Control and Prevention (CDC), which has provided the funding for this program.
    6. Grant Fund Use Requirements (Refer also to Section D.6 Grant Restrictions)
      All applicants will use grant funds according to the guidelines, conditions, and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards.
      Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs.
      1. Allowable costs:
        Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the Scope of Work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation.
      2. Unallowable costs:
        Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. In addition, and specific to this grant, the following costs will be unallowable without specific prior written approval from IDHS:
        1. Entertainment costs, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the approved budget (2 CFR 200.438)
        2. Capital expenditures for general purpose equipment, including any vehicle regardless of cost, buildings, and land (2 CFR 200.439)
        3. Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life (2 CFR 200.439)
        4. Food, and other goods or services for personal use of the grantee's employees, contractors, or consultants of the grantee unless authorized as per diem under the State of Illinois Governor's Travel Control Board (2 CFR 200.445).
        5. Deposits for items, services, or space
      3. Limitation of Use 
        Limitation of Use of Award funds for Employee Compensation: With respect to any award over $250,000, recipients may not use federal funds to pay total cash compensation to any employee that exceeds 110% of the maximum annual salary payable to a member of the Federal Government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. A salary table is available at the U.S. Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/pdf/2021/ES.pdf
      4. Simplified Acquisition Threshold
        Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2 CFR 200 Section 200.88). Therefore, the grantee must be aware of the following regarding the Simplified Acquisition Threshold as it will be applicable to any qualifying subaward:
        1. That the grantee agency, prior to making a subaward with a total amount of funds greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
        2. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that the awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;
        3. That the awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under awards when completing the review of risk posed by applicants as described in §200.205 awarding agency review of risk posed by applicants.
    7. Post Award Requirements of Applicant
      Successful applicants agree to provide program services as described throughout this Funding Notice.
      1. Start Date: The project/program start date is anticipated to be no earlier than September 1, 2023. IDHS will not assign a project period start date prior to the date AmeriCorps State and National (ASN) Program awards the grant. Illinois AmeriCorps Program applicants may not enroll AmeriCorps program members prior to the start dates of both the federal and state awards. Illinois AmeriCorps applicants may not begin service prior to the beginning of the member enrollment period as designated in both the federal and state grant award. A program may not certify any hours an applicant performs prior to the applicant becoming an AmeriCorps member in the system of record and the beginning of the member enrollment period. Programs are to be designed to operate for no more than 12 months and must end no later than August 31, 2024. A request to operate the program past August 31, 2024 will only be considered if more time is needed for a member to complete their hours. Program extensions will not be honored for any other reason.
      2. Technology: Organizations awarded funds through this funding notice must have a computer that meets the following minimum specifications for the purpose of utilizing any required IDHS web-based reporting system and the receipt/submission of electronic program and fiscal information:
        1. Internet access, preferably high-speed
        2. Email capability
        3. Microsoft Excel
        4. Microsoft Word
        5. Adobe Reader
          The purchase of this technology would be an allowable expenditure under the grant and may be budgeted for as part of this application.
      3. Equity and Racial Justice: IDHS is working to counteract systemic racism and inequity, and to prioritize and maximize equity and diversity throughout its service provision process. This work involves correcting existing institutionalized inequities, aiming to create transformation, and operationalizing equity and racial justice. It also focuses on the creation of a culture of inclusivity for all, regardless of race, gender, religion, sexual orientation, or ability. Organizations that provide services under this funding opportunity and all related RPSA programs must reflect IDHS' commitment to advance equity and racial justice by enabling all to thrive, regardless of race, zip code, and disability. This includes but is not limited to having leadership (board and/or executive staff) that is reflective of the community/population being served; having (or an intention to develop) a Diversity, Equity and Inclusion (DEI)/racial justice plan that outlines how the organization ensures equity in access to its supports/services as well as equity in outcomes; having a plan to identify and address implicit bias in all areas of the organization, including programming; having (or an intention to develop) an equity and racial justice training plan for organization staff.
      4. Program Evaluation Reporting Requirements: Providers will be required to participate in evaluation efforts as directed by IDHS and/or its sub-recipient(s) and collect and report data accordingly. Data will be submitted in the format prescribed by IDHS. Providers will be required to report quarterly regarding program performance measures and outcomes. Providers will be required to participate in Department directed Performance and Standards Assessment reviews. A year-end program and performance measures and outcomes report will also be required. Additional data and information may be requested throughout the year as determined by IDHS.
      5. Site Visits: The applicant agrees to participate in site visits as requested by IDHS or any designated individual/entity acting on behalf of IDHS or the OFVP and agrees that program and collaborating partners may attend such site visits.
      6. Presentations: The applicant will be available as requested by IDHS to present information regarding service deliverables, provide data updates, or to answer questions arising from the applicant's work.
      7. COVID Policies and Procedures: Provider organizations shall have written COVID policies and procedures that align with current guidelines put forth by the local Health Department, the Illinois Department of Public Health and/or the Centers for Disease Control and Prevention.
      8. Sectarian Issue: Provider organizations may not expend federal or state funds for sectarian instruction, worship, prayer, or to proselytize. If the Provider organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program.
      9. Background Checks: Background checks are required for all program staff and volunteers who have the potential for contact with youth under 18. These background checks must be completed in advance of individuals working directly with youth. Such individuals will authorize such checks in writing and submit to fingerprinting when required. The agency shall retain the signed form authorizing the background check. All background check information, including the signed authorizing forms shall be maintained separately in a confidential file, apart from the employee's personnel records. Funded programs will be required to have a written protocol in place detailing the requirement for background checks; evidence of their completion; the protocol for reviewing and making determinations regarding results; etc. In no case shall a Person who has been indicated as the perpetrator of any of the child abuse/neglect allegations identified in 89 Ill. Adm. Code Section 385.50(a) be deemed fit for service that allows access to children.
      10. Child Abuse/Neglect Reporting Mandate: Per the Abused and Neglected Child Reporting Act (ANCRA, 325 ILCS 5/4), mandated reporters are professionals who may work with children in the course of their professional duties. Mandated reporters are required to report suspected child maltreatment immediately when they have "reasonable cause to believe that a child known to them in their professional or official capacity may be an abused or neglected child" (ANCRA Sec.4). This is done by calling the Illinois Department of Children and Family Services (DCFS) Hotline at 1-800-252-2873 or 1-800-25ABUSE. Programs funded through this grant opportunity must review ANCRA and, where appropriate, have a written protocol for identifying and reporting suspected child maltreatment.
      11. Hiring and Employment Policy: It is the policy of IDHS to encourage cultural diversity in the work environment and to promote employment opportunities through its programs. IDHS philosophy is that the program workforce should appropriately reflect the populations to be served, with special attention given to hiring individuals indigenous to those communities. Consistent with Department policy, whenever a position becomes available, funded programs are encouraged to consider TANF clients for employment, contingent upon their qualifications in the areas of education and work experience.
      12. State and Federal Laws and Regulations: The agency awarded funds through this NOFO must agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.).
      13. Publication of Studies, Reports, or other Program Products: The applicant agrees that products produced for IDHS under this award, including, but not limited to research reports, data, analyses, and policy recommendations are the property of IDHS and will not be published or distributed except as prescribed by IDHS.
        The applicant agrees not to publish, release, or otherwise disseminate data in any form without the prior written permission of IDHS. If such permission is granted, the applicant agrees to submit to IDHS six copies of all reports and proposed publications resulting from this Agreement a minimum of 30 calendar days prior to public release. Any publications (written, visual or sound), excluding press releases, newsletters and issue analyses, shall contain the following statement: "This project [is being] [was] supported, in whole or in part, by federal award number SLT-3381 awarded to the State of Illinois by the U.S. Department of the Treasury and under grant(s) from the State of Illinois, Department of Human Services. Points of view or opinions in the document are those of the author and do not necessarily represent the official position or policies of the Illinois Department of Human Services.
      14. Unusual Incidents: The Provider must notify the Associate Director of Office of Community & Positive Youth Development (OCPYD) at Karrie.Rueter@illinois.gov and the Executive Director of the Serve Illinois Program Executive Director at Noelle.Samuels@Illinois.gov  of any of the following incidents involving AmeriCorps members within 24 business hours of the incident: 1) serious threat or violence to self or others, 2) death, 3) suicide/suicide attempt, 4) violence between AmeriCorps members and staff or participants that results in injury and 5) any allegation of abuse or neglect reported to the State's Central Registry (DCFS) or local law enforcement agency.
  4. Application and Submission Information
    1. Address to Request Application Package
      1. Application materials are provided throughout this notice. This Notice should be read together with the AmeriCorps regulations, 45 CFR 2520 - 2550, Guidance, Application Instructions, Performance Measures, and Mandatory Supplemental Information. These documents are available online at AmeriCorps.gov Funding Opportunities webpage . Applicants should also refer to AmeriCorps State and National Public Health AmeriCorps Grants Notice of Funding Opportunity FY2023.pdf. Please note that deadline for submission under this IDHS/Serve Illinois NOFO is different from the AmeriCorps Funding Opportunities webpage and NOFO.
      2. Appendices I, II and III are found at the end of this document. All other Appendices will be made available in user/printer friendly format and may be found on the Illinois Department of Human Services web site PH AmeriCorps Appendices. Additional copies may be obtained by contacting IDHS at the following email address: DHS.ILAMFY2023NOFO@illinois.gov Subject Line: 23-444-80-2970 PHA Request.
      3. Each applicant must have access to the internet. IDHS's web site will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on IDHS's website as described later in this announcement. It is the responsibility of each applicant to monitor that web site and comply with any instructions or requirements relating to the NOFO.
    2. Content and Form of Application Submission
      1. Application content
        Complete applications must include the following elements:
        1. Standard Form 424 (SF-424) Face Sheet: This is automatically generated when applicants complete the data elements in the eGrants system.
        2. Narrative Sections: (Please refer to Section E: Selection Criteria for specifics)
          1. Executive Summary: This is a brief description of the proposed program.
          2.  Program Design
          3. Organizational Capability
          4. Cost-Effectiveness & Budget Adequacy
          5. Evaluation Summary/Plan
        3. Logic Model
        4. Performance Measures
        5. Standard Form 424A Budget
        6. Continuation Changes (for Continuation Applicants only)
        7. Clarification
        8. Authorization, Assurances, and Certifications
      2. Page Limits
        1. There are page limits for the Narratives and Logic Model:
        2. Narratives
          1. Applications must not exceed 10 double-spaced pages for the Narratives as the pages print out from eGrants.
          2. The application sections that count towards the page limit are the:
            1. SF-424 Face Sheet
            2. Executive Summary
            3. Program Design, Organizational Capability, and Cost-Effectiveness & Budget Adequacy narratives.
          3. The application page limit does not include the Budget, Performance Measures, or any required additional documents.
        3. Logic Model
          1. The Logic Model may not exceed three pages when printed with the application from the "Review" tab in AmeriCorps' web-based management system.
          2. Please note that the length of the application as a word processing document may differ from the length of the document printed out from eGrants. The character limits in eGrants do not align with page limits set in the Notice. AmeriCorps strongly encourages applicants to print out the application from the "Review and Submit" tab in eGrants prior to submission in order to confirm that the application does not exceed the page limit.
          3. AmeriCorps will not consider the results of any alternative printing methods when determining if an application complies with the page limit. Reviewers will also not consider material that is over the page limit, even if eGrants allows applicants to enter and submit additional text.
    3. Unique Entity Identifiers (SAM Registration)
      1. All applicants must register with the System for Award Management (SAM) at https://www.sam.gov/SAM/ and maintain an active SAM registration until the application process is complete. If an applicant is awarded a grant, it must maintain an active SAM registration throughout the life of the award. See the SAM Quick Guide for Grantees.
      2. SAM registration must be renewed annually. AmeriCorps suggests that applicants finalize a new registration or renew an existing one at least three weeks before the application deadline, to allow time to resolve any issues that may arise.
      3. Applicants must use their SAM- registered legal name and physical address on all grant applications. The legal applicant's name and physical address in eGrants must match exactly the applicant's SAM-registered information.
      4. AmeriCorps/IDHS will not make awards to entities that do not have a valid SAM registration and Unique Entity Identify. If an applicant has not fully complied with these requirements by the time AmeriCorps is ready to make a federal award, AmeriCorps may determine that the applicant is not qualified to receive an award and use that determination as a basis for making a federal award to another applicant.
      5. Applications must include an Employer Identification Number.
      6. Applications must include a valid Unique Entity Identifier (UEI), which is generated as part of the SAM registration process.
    4. Application Submission Dates and Times
      1. Application Submission Deadline:
        Applicant organizations must submit their application via eGrants, AmeriCorps' web-based application system by 11:59 AM on *November 30th (*Extended to December 13, 2022 at 11:59am.)
        Refer to Section D.7 Other Submission Requirements for information on submitting your application in eGrants.
      2. Applicants will receive a receipt confirmation email from IDHS within 48 hours of receipt notifying them that their application was received and the date and time it was received. This email will be sent to the email addresses provided in the application. This receipt confirmation email is solely confirmation that the application has been received by IDHS; it is not a confirmation of the applicant's eligibility; prequalification, etc. Refer to Section C. Eligibility Information and Grant Funding Requirements, for more information on the applicant's eligibility.
        1. Applicants are required to notify IDHS by 12:00 PM on Thursday, 12/15/2022 if they did NOT receive an email notifying them that their application was received. If the applicant does not receive an email and/or does not notify IDHS by 12/15/2022 at 12:00 PM, their application will be considered a late submission and will NOT be reviewed or scored.
        2. The applicant will NOT have the right to protest the submission/receipt of their application to IDHS after Thursday, 12/15/2022 at 12:00 PM. In the event of a dispute, the applicant bears the burden of proof that the complete application was submitted into the federal eGrants system by the due date and time.
        3. Applications received after the due date and time will not be considered for review or funding. All applicants/applications determined to be non-compliant or otherwise determined to be disqualified from consideration will be separately notified in writing, by email, upon determination. This email will be sent to the email addresses provided in the application and will identify the reason for disqualification.
        4. For your records, please keep a copy of your submission with the date and time the application was submitted. The deadline will be strictly enforced.
        5. IMPORTANT: It is strongly recommended that the applicant not wait until the last minute to submit an application in case they experience technical difficulties with the submission process. Applicants should keep copies of all documentation that that may prove their application was submitted in the federal eGrants system on or before the deadline. Applicants should also maintain all electronic documentation, including screen shots, email correspondence, help desk ticket numbers, etc. that would document any unforeseen difficulties the applicant may have encountered regarding the timely submission of the application. PLEASE ensure that supporting documentation demonstrates these technical difficulties are the result of IDHS/State/federal systems and that they are documented prior to the application due date and time. This includes correspondence with IDHS staff regarding same.
    5. Intergovernmental Review
      This funding opportunity is NOT subject to Executive Order 12372, "Intergovernmental Review of Federal Programs."
    6. Funding Restrictions
      The applicant must develop a budget consistent with program requirements as described in Section A. Program Description and in accordance with Section C. 6 Grant Funds Use Requirements and the following:
      1. Award Funding Requirements
        1. Member Living Allowance
          1. A living allowance is not considered a salary or a wage. Programs are not required to provide a living allowance for members serving in less than full-time terms of service. If a program chooses to provide a living allowance to a less than full-time member, it must comply with the maximum limits in the table below. For Cost Reimbursement grants, the amount must be included in the proposed budget as either AmeriCorps or grantee share. Exceptions are noted below.
            Table:  Minimum and Maximum Living Allowance:
            Service Term Minimum # of Hours Minimum Living Allowance Maximum Total Living Allowance
            Full-time  1,700 $17,600 $35,200
            Three Quarter - Time 1,200 n/a $24,640
            Half-Time 900 n/a $17,600
            Reduced Half - Time 675 n/a $13,376
            Quarter - Time 450 n/a $9,152
            Minimum - Time 300 n/a $7,392
            Abbreviated Time 100 n/a $2,112
          2. Exceptions to the Living Allowance Requirements: Programs existing prior to September 21, 1993 are not required to offer a living allowance. If an applicant chooses to offer a living allowance, it is exempt from the minimum requirement, but not the maximum requirement.
        2. Maximum Cost per Member Service Year (MSY)
          The AmeriCorps cost per MSY is determined by dividing the AmeriCorps share of budgeted grant costs by the number of MSYs requested. It does not include childcare or the value of the education award a member may earn. The maximum amount an applicant may request from AmeriCorps per MSY $28,800.
        3. Segal AmeriCorps Education Award
          AmeriCorps members who successfully complete a term of service will be eligible for an Education Award from the National Service Trust. The amount of the Education Award is linked to the value of the Pell Grant. A member has up to seven years after their federal term of service to use the Education Award.
      2. Indirect Costs
        1. Application budgets may include indirect costs. Based on qualifying factors, applicants may either use a Federally approved indirect cost rate or a 10 percent de minimis rate of modified total direct costs, or may claim certain costs directly, as outlined in 2 CFR 200.413. States, local governments, and Indian Tribes may use previously approved indirect cost allocation plans. All methods must be applied consistently across all federal awards. Applicants that have a federal negotiated indirect cost rate or that will be using the 10 percent de minimis rate must enter that information in the Organization section in eGrants. However, under section 121(d) of the NCSA and AmeriCorps' regulations at 45 CFR 2521.95 and 2540.110, no more than five percent of award funds may be used to recover indirect costs on AmeriCorps State and National grants.
        2. The instructions for how to enter the organization's indirect cost rate are located here: eGrants Indirect Cost Rate User Instructions.pdf. Applicants should not submit documentation addressing the indirect cost rate agreement via email.
        3. Please note: To request a federally negotiated indirect cost rate agreement, when AmeriCorps is the applicable cognizant agency for an organization's indirect costs, the applicant must submit a request to IndirectCostRate@cns.gov. The applicant may also obtain instructions and additional information by contacting the email address above.
      3. Pre-award Costs
        Pre-award costs will be allowed under the following conditions:
        The applicant must:
        1. have received and accepted the Notice of State Award (NOSA) from IDHS
        2. have a current, approved budget in the CSA system for this award
        3. have submitted all requested program plan and budget revisions per the IDHS NOSA
        4. NOT incur pre-award costs prior to the start date of the grant agreement
        5. Have approval for pre-award costs from AmeriCorps
        6. Refer to 2 CFR 200.209 Pre-award Costs for more information.
    7. Other Submission Requirements
      1. Electronic Application Submission in eGrants
        1. Applicants must submit applications electronically via eGrants, AmeriCorps' web-based application system. AmeriCorps recommends that applicants create an eGrants account and begin the application at least three weeks before the deadline. Applicants should draft the application as a Word document, then copy and paste the text into the appropriate eGrants field no later than 10 days before the deadline.
        2. The applicant's authorized representative must be the person who submits the application. The authorized representative must use their own eGrants account to sign and submit the application. A copy of the governing body's authorization for this official representative to sign must be on file in the applicant's office.
        3. Applicants should contact the AmeriCorps Hotline at (800) 942-2677 or via eGrants Questions if they have a problem when they create an account, prepare, or submit the application. AmeriCorps Hotline hours are posted.
        4. Be prepared to provide the application ID, organization's name, and the name of the Notice to which the organization is applying. If the issue cannot be resolved by the deadline, applicants must continue working with the AmeriCorps Hotline to submit via eGrants.
      2. Submission of Additional Documents
        All documents must be submitted to AmeriCorps by the Prime Applicants (State Service Commissions or National Directs). Prime sub applicants cannot submit documentation on behalf of the commission in the Notice.
        1. Documents
          1. All applicants must submit to IDHS/Serve Illinois:
            1. Evaluation briefs, reports, studies. Please refer to Section ii. Evidence Base section in this NOFO and Mandatory Supplemental Information for detailed instructions by evidence tier. If multiple evaluation briefs/reports/studies are submitted by the applicant, the most recent (as measured by the date of completion or publication) will be reviewed first, and any documents submitted beyond the allowable number will not be reviewed.
            2. Labor union concurrence (if applicable)
            3. All applicants regardless of funding level are required to submit an Applicant Operational and Financial Management Survey (OFMS) found here: Manage your grant | AmeriCorps. Please submit the OFMS as a Word document. Forms submitted as a PDF or any other document format may not be accepted.
          2. Recompete applicants who have previously received three or more years of competitive funding for the same project being proposed must submit an Evaluation plan. Please use the evaluation plan template available on the Notice webpage. Evaluation plans are not scored and will not be reviewed until after funding decisions are made.
          3. Recompete applicants who have previously received six or more years of competitive funding for the same project being proposed must submit an Evaluation report. Please submit in Microsoft Word. The evaluation report should include a title page with the AmeriCorps grant number for the project that was evaluated, the name of the project, and the date of completion of the report. If any of this required information is missing, the applicant may not receive credit for meeting their evaluation requirements.
          4. Entities applying on behalf of a Federally Recognized Tribe (New and recompeting) Tribal organization eligibility documentation (See Section C.1 Eligible Applicants)
        2. Submission
          Additional documents must be emailed to DHS.ILAMFY2023NOFO@illinois.gov with the following subject line: "Legal Applicant Name" - "Application ID Number." Emails should include:
          1. the legal applicant name and its point of contact information
          2. the application ID number
          3. a list of documents that are attached to the email by filename, labeling each document type according to the above numbered list
          4. individually attached files that are clearly labeled, and that include the legal applicant name and application ID number within the file name and heading of each document. To ensure that all required additional documents are considered, please provide each document as a separate single file, labeled appropriately. Please do not send multiple documents in one combined file, and do not send a single document in multiple files.
          5. If the size of an applicant's files requires multiple emails, please also include an ordering system in the subject line, such as "(1 of 3)"
          6. Prime applicants should send separate emails with each subapplicant's materials, referencing the subapplicant's Application ID
            Failure to submit the required additional documents, following the email instructions in this section, by the deadline may have a negative effect on the assessment of your application.
            Do not submit any items that are not requested in this Notice or Application Instructions. AmeriCorps will not review or return them.
      3. Coordination among State Commissions and National Direct Applicants
        AmeriCorps expects Commissions and National Direct applicants to consult and coordinate activities at the local level, as specified in 42 U.S.C. § 12583. This consultation is designed to ensure the most effective use of national service resources and lead to enhanced coordination. Any National Direct applicant planning to operate in IL need to consult with the Serve Illinois Commission. Please refer to https://www.statecommissions.org/national-direct-consultation to initiate consultation. This website is provided by America's Service Commission (ASC).
        To ensure coordination,
        1. National Direct applicants, except Federally-recognized Indian Tribes, must:
          1. Before application submission: Consult with the Commission of each state and/or territory in which the organization plans to operate and describe this consultation in their applications. Contact the Commissions for details about the consultation process. Provide information that connects the proposed activities to the current State/Territory Service plan and/or State Logic Model.
          2. After Award:
            1. Provide the Commission with contact information for National Direct programs in the state and/or territory and update the information on an annual basis.
            2. Participate in the Commissions' annual needs assessment and training plan development activities, and in the development of its state/territory service plan, as well as appropriate training and other events.
            3. Include the Commission on the National Direct's mailing/email distribution lists and invite it to appropriate training and other events.
        2. State/Territory Commissions must:
          1. Before application submission: Consult in a timely manner with the National Direct applicants, except Indian Tribes, that contact them prior to application submission.
          2. After Award:
            1. Consider the schedules and needs of National Direct applicants, including Indian Tribes, operating in their states when planning annual events and technical assistance activities.
            2. Include National Direct programs, including Indian Tribes, in their annual needs assessment and training plan development activities, and in the development of their state/territory service plan.
            3. Add staff of multi-state programs in their state/territory to their mailing/email distribution lists and invite them to appropriate training and other events.
              AmeriCorps will solicit Commission input on National Direct applicants, except Indian Tribes, proposing to operate in their state/territory via the AmeriCorps' web-based management system. Commissions have the opportunity to select "support," "do not support," or "neutral," and provide comments. Participation by Commissions in providing this input is strongly encouraged. AmeriCorps reviews and considers Commission input on multi-state applicants proposing to operate in their state.
  5. Application Review Information
    All competitive grant applications are subject to merit-based review.
    1. Selection Criteria
      Each applicant must describe a project that will deploy AmeriCorps members effectively to solve a significant community public health problem. AmeriCorps urges applicants to submit high quality applications that carefully follow the guidance in this Notice and in the Application Instructions found here, AmeriCorps National Grants. The quality of an application will be an important factor in determining whether an organization will receive funding.
      Applications should include a well-designed plan with clear and compelling justifications for receiving the requested funds. Reviewers will assess the quality of applications by using the selection criteria described below and will rate them accordingly. They will also consider the weights assigned to each criterion.
      Categories/Subcategories Percentage
      Executive Summary 0
      Program Design 50
      • Theory of Change & Logic Model
      24
      • Evidence Tier
      12
      • Evidence Quality
      8
      • Notice Priority
      0
      • Member Experience
      6
      Organizational Capability 25
      • Organizational Background and Staffing
      13
      • Compliance and Accountability
      8
      • Member Supervision
      4
      Cost-Effectiveness and Budget Adequacy 25
      1. Executive Summary (Required - 0 percent):
        Please fill in the blanks of these sentences to complete the Executive Summary. Do not deviate from the template below.
        "The [Name of the organization] will have [Number of] AmeriCorps members who will [service activities the members will be doing] in [the locations the AmeriCorps members will serve]. At the end of the first program year, the AmeriCorps members will be responsible for [anticipated outcome of project]. In addition, the AmeriCorps members will leverage [number of leveraged volunteers, if applicable] who will be engaged in [what the leveraged volunteers will be doing.]
        The AmeriCorps investment will be matched with $[amount of projected match], $[amount of local, state, and Federal Funds] in public funding and $[amount of non-governmental funds] in private funding."
      2. Program Design (50 percent):
        Reviewers will consider the quality of the application's response to the criteria below. Do not assume all sub-criteria are of equal value. Please ensure the Theory of Change and Logic Model incorporate the funding priorities listed above, for example supporting communities historically excluded and/or underserved from government services, addressing structural and institutional inequities, or increasing opportunity in order to achieve sustainable change in communities.
        1. Theory of Change and Logic Model (24 points)
          1. The Theory of Change shall address:
            1. The problem is prevalent and severe in communities where the program plans to serve and has been documented with relevant data.
            2. The proposed intervention is responsive to the identified community problem.
            3. The applicant's proposed intervention is clearly articulated including the design, dosage, target population, and roles of AmeriCorps members and (if applicable) leveraged volunteers.
            4. The applicant's intervention is likely to lead to the outcomes identified in the applicant's Theory of Change.
            5. The expected outcomes articulated in the application narrative and Logic Model represent meaningful progress in addressing the community problem identified by the applicant.
            6. The rationale for utilizing AmeriCorps members to deliver the intervention(s) is reasonable.
            7. The service role of AmeriCorps members will produce significant contributions to existing efforts and help develop additional capacity to address the stated problem.
          2. The Logic Model shall depict:
            1. A summary of the community problem, including the role current or historical inequities faced by underserved communities may play in contributing to the problem.
            2. The inputs or resources that are necessary to deliver the intervention, including but not limited to:
              1. Locations or sites in which members will provide services
              2. Number of AmeriCorps members who will deliver the intervention
            3. The core activities that define the intervention or program model that members will implement or deliver, including:
              1. The duration of the intervention (e.g., the total number of weeks, sessions or months of the intervention)
              2. The dosage of the intervention (e.g., the number of hours per session or sessions per week)
              3. The target population for the intervention (e.g., disconnected youth, third graders at a certain reading proficiency level)
            4. The measurable outputs that result from delivering the intervention (i.e., number of beneficiaries served, types and number of activities conducted, equity gaps closed). If applicable, identify which National Performance Measures will be used as output indicators
            5. Outcomes that demonstrate changes in knowledge/skill, attitude, behavior, or condition that occur as a result of the intervention. If applicable, identify which National Performance Measures will be used as outcome indicators.
            6. Note: The Logic Model is a visual representation of the applicant's Theory of Change. Programs should include short, medium or long-term outcomes in the Logic Model. Applicants are not required to measure all components of their Theory of Change. The applicant's performance measures should be consistent with the program's Theory of Change and should represent significant program activities.
            7. In the application narrative, applicants should discuss the community need as it relates to the CDC's Social Vulnerability Index Also in the application narrative, applicants should discuss their rationale for setting output and outcome targets for their performance measures.
            8. Rationales and justifications should be informed by the organization's performance data (e.g., program data observed over time that suggests targets are reasonable), relevant research (e.g. targets documented by organizations running similar programs with similar populations), or prior program evaluation findings.
            9. Applicants with multiple interventions should complete one Logic Model chart which incorporates each intervention. Logic Model content that exceeds three pages will not be reviewed.
        2. Evidence Base (20 points )
          The assessment of an applicant's evidence base has two parts. First, the applicant will be assigned to an evidence tier (see the Mandatory Supplemental Information found here, AmeriCorps National Grants) Second, the quality of the applicant's evidence and the degree to which it supports the proposed program design, including program aligned with the priority areas identified above, will be assessed and scored.
          1. Evidence Tier (12 points):
            An evidence tier will be assessed for each applicant for the purpose of understanding the relative strength of each applicant's evidence base for their proposed public health service and public health workforce development intervention(s), and the likelihood that the proposed intervention (s) will lead to outcomes identified in the Logic Model.
            Applicants who have outcome or impact evaluation reports of the same intervention described in the application (see Mandatory Supplemental Information found here, AmeriCorps National Grants for a definition of "same intervention") may submit up to 2 of those reports, plus (if applicable) the evaluation report from their last three-year grant cycle, to qualify for the Preliminary, Moderate, or Strong evidence tier. In order to qualify for consideration, the intervention evaluated in the submitted report(s) must match the intervention proposed by the applicant in the following areas, all of which must be clearly described in the Program Design and Logic Model sections of the application:
            • Characteristics of the beneficiary population, including evidence of current or historic inequities facing the population,
            • Characteristics of the population delivering the intervention,
            • Dosage (frequency and duration) and design of the intervention, including all key components and activities,
            • The context in which the intervention is delivered; and
            • Outcome of the intervention.
              Submitted reports that do not sufficiently match the intervention proposed by the applicant in all of these areas will not be considered applicable and will not be reviewed or receive any points. Submission of additional documents that are not consistent with the guidance and requirements described in the Notice (e.g., advocacy pieces, policy briefs, other narratives that are not research studies or program evaluations) will not be reviewed.
              In the Evidence Tier section of the application narrative, applicants must summarize the study design and key findings of any outcome or impact evaluation report(s) submitted and describe any other evidence that supports their program, including past performance measure data and/or other research studies that inform their program design. Applicants who submit evaluation reports for consideration must also describe in the Evidence Base section of the application narrative how the intervention described in the submitted reports is the same as the intervention described in the application (see Mandatory Supplemental Information found here, AmeriCorps National Grants).
              Applicants should provide citations for the studies they describe, if applicable; however, reviewers will not review any documents external to the application other than evaluation report(s) submitted in accordance with the Notice instructions.
              Applicants must meet all requirements of an evidence tier in order to be considered for that tier.
              If the evaluation reports submitted by the applicant do not meet the definitions in the Mandatory Supplemental Information, the applicant may be considered for a lower evidence tier.
          2. Evidence Quality (8 points)
            After the applicant's evidence tier has been assessed, the quality of the applicant's evidence and the extent to which it supports the proposed program design will be assessed and scored.
            Applicants who are assessed as being in the Preliminary, Moderate, or Strong evidence tiers, reviewers will score the submitted evaluation reports using the following standards:
            1. The submitted reports are of satisfactory methodological quality and rigor for the type of evaluation conducted (e.g., adequate sample size and statistical power, internal and/or external validity, appropriate use of control or comparison groups, etc.);
            2. The submitted reports describe evaluations that were conducted relatively recently, preferably within the last six years;
            3. The submitted reports show a meaningful and significant positive effect on program beneficiaries in at least one key outcome of interest.
              Applicants that are assessed as being in the Pre-Preliminary evidence tier, reviewers will score the narrative provided in the Evidence Base section of the application using the following standards:
            4. The applicant uses relevant evidence, including past performance measure data and/or cited research studies, to inform their proposed program design;
            5. The described evidence is relatively recent, preferably from the last six years;
            6. The evidence described by the applicant indicates a meaningful positive effect on program beneficiaries in at least one key outcome of interest.
        3. Notice Priority (0 points)
          The applicant proposed program fits within one or more of the AmeriCorps funding priorities and meets all of the requirements within that bullet/section as outlined in Section A.2 Funding Priorities.
        4. Member Experience (6 points)
          1. AmeriCorps members' service will provide them opportunities to develop as leaders.
          2. AmeriCorps members will gain skills as a result of their training and service that can be utilized and will be valued by future public health employers after their service term is completed.
          3. AmeriCorps members receive additional benefits.
          4. Description of the demographics of the community served and plans to recruit AmeriCorps members from geographic or demographic communities in which the program operates. This could include but not limited to the following historically underserved, under-represented, and disadvantaged populations of:
            1. communities of color
            2. LGBTQ+ (Lesbian, Gay, Bisexual, Transgender and Questioning) communities
            3. Individuals with varying degrees of English language proficiency
            4. Individuals with disabilities
            5. Veterans and military family members as volunteers
          5. Description of how the organization will ensure its project engages a diverse and inclusive group of members.
          6. The applicant's organization and/or program has a diversity, equity, and inclusion council or similar mechanism that seeks to diversity its staff and board and create a supportive and safe environment as well ensure that its programming is culturally and community appropriate.
      3. Organizational Capability (25 percent):
        Reviewers will consider the quality of the application's response to the following criteria below. Do not assume all sub-criteria are of equal value.
        1. Organizational Background and Staffing (13 points)
          1. The organization details the roles, responsibilities, and structure of the staff that will be implementing, providing oversight, and monitoring the program.
          2. The organization has created pathways to good-quality public health-related careers through onsite experience and training (including pre-apprenticeship or registered apprenticeship programs, work experience and job training programs, and other workforce training and development programs),
          3. The leadership and staff of the organization has the same lived experience as the beneficiary population and/or community being served.
          4. The applicant's (organization's or institution's) definitions of diversity, equity, inclusion, and accessibility demonstrate the organization is engaged in related to diversity, equity, and inclusion. This can include the inclusion of diversity on the Board of Directors, agency staff and leadership, and/or volunteers.
        2. Compliance and Accountability (8 points)
          1. The extent to which the organization has a monitoring and oversight plan to prevent and detect non-compliance and enforce compliance with AmeriCorps rules and regulations including those related to prohibited activities and criminal history checks at the grantee, subgrantee (if applicable), and service site locations.
          2. The extent to which the organization has an effective mechanism in place to report, without delay, any suspected criminal activity, waste, fraud, and/or abuse to both the AmeriCorps Office of Inspector General and AmeriCorps and a plan for training staff and participants on these reporting protocols.
          3. The extent to which the organization has sufficient policies, procedures, and controls in place to prevent, detect, and mitigate the risk of fraud, waste, abuse, and mismanagement, this can include an assessment of appropriate segregation of duties, internal oversight activities, measures to prevent timekeeping fraud, etc.
          4. The AmeriCorps-required evaluation report meets AmeriCorps requirements (if applicable).
          5. The AmeriCorps-required evaluation report is of satisfactory quality (if applicable).
        3. Member Supervision (4 points)
          1. AmeriCorps members will receive sufficient guidance and support from their supervisor to provide effective service.
          2. AmeriCorps supervisors will be adequately trained/prepared to follow AmeriCorps and program regulations, priorities, and expectations.
      4. Cost-Effectiveness and Budget Adequacy (25 percent):
        The applicant's budget must be entered in the federal eGrants system. DO NOT enter your budget into the Illinois CSA system until instructed to do so. This will occur after AmeriCorps selects successful applicants.
        Reviewers will assess the quality of the application's budget to the following criteria below. Do not assume all sub-criteria are of equal value. These criteria will be assessed based on the budget submitted. Do not include narrative in the narrative box except for "See budget".
        1. Cost Effectiveness and Budget Adequacy (25 points)
        2. Budget complies with the Application Instructions found here, AmeriCorps National Grants
        3. Applicant identifies sources of any additional revenue to support the program in the Source of Funds section of the budget (if applicable)
        4. The cost per MSY is equal to or less than the maximum cost per MSY (See Section D.6.a.2). Proposed budgets that exceed the maximum cost per MSY will be considered unresponsive to the application criteria.
      5. Evaluation Plan (Required for recompeting applicants - 0 percent):
        1. If the applicant has previously received three or more years of competitive funding for the same project being proposed (see the Mandatory Supplemental Information found here, AmeriCorps National Grants for the AmeriCorps definition of "same project"), the applicant must submit an evaluation plan as an attachment (see the D.7.b Submission of Additional Documents section for more information). If the applicant has previously received six or more years of competitive funding for the same project being proposed, the applicant must submit both an evaluation plan and an evaluation report as attachments.
        2. Applicants should use the evaluation plan template found here, AmeriCorps National Grants available on the Notice webpage to craft their evaluation plans. The template document provides detailed information about the AmeriCorps evaluation requirements(45 CFR 2522.700-710) and specifies the information that must be provided for the evaluation plan to be approved by AmeriCorps. The evaluation plan will not be scored and will not be reviewed until after funding decisions have been made.
        3. All applicants should enter "N/A" in the "Evaluation Summary or Plan" field of the Narrative. Any other text entered in this field will not be reviewed.
      6. Amendment Justification (0 percent):
        Enter N/A. This field will be used if the applicant is awarded a grant and needs to amend it.
      7. Clarification Information (0 percent):
        Enter N/A.
      8. Continuation Changes (0 percent):
        Enter N/A. This field will be used to enter changes in the application narratives in continuation requests.
    2. Review and Selection Process
      1. Serve Illinois Merit-Based Review
        1. Review teams comprised of three or more internal and/or external reviewers will be assigned to review applications. Internal reviewers are individuals employed by IDHS, contractual staff, Serve Illinois Commissioners, individuals working as Government Public Service Interns under contract from the University of Illinois at Springfield. External reviewers are those individuals not employed by IDHS who have volunteered to review applications, have subject matter expertise and/or grant reviewing experience and have been screened for any potential conflict of interest.
        2. Applications will first be reviewed and scored individually. Then, review team members will collectively review the application and team members' scores and discuss comments to ensure team members have not missed items within the application that other team members may have identified. Application highlights and concerns will be discussed. Once this process has been completed, the individual review team members will separately finalize their individual scores, comments, and recommendations.
        3. The Review Team scores will be compiled and averaged by the application Review Coordinator who then will present the scores, summary comments and reviewer recommendations to Senior Administrator, the Associate Director for the Office of Community and Positive Youth Development and the Executive Director of the Serve Illinois Commission.
        4. The Executive Director and the Senior Administrator will ensure accuracy/completeness of all materials. Reviewer score sheets may be returned to the reviewer to improve legibility and completeness of comments. If this step reveals that there was the possibility of impropriety on the part of any reviewer, IDHS reserves the right to remove from consideration the reviewer scores and comments from consideration. If this action results in fewer than 3 reviewers scoring the application, IDHS will assign an alternate reviewer to the application. This reviewer will be afforded all the same guidance, instruction and time to complete the review task. A second review team meeting will then take place as described above and the process will resume as required.
        5. The Associate Director will then present the compiled scores and recommendations to the Director of Family and Community Services for final approval.
        6. IDHS/Serve Illinois reserves the right to consider factors such as geographical distribution, demonstrated need, demonstrated community presence, agency past performance as a state grantee, expanding the program to new organizations, etc., and other items identified under Section A: Program Description; 2. Funding Priorities when making recommendations to AmeriCorps.
      2. AmeriCorps Review
        AmeriCorps will engage External Reviewers with relevant knowledge and expertise to assess and provide input on the eligible applications. The determinations made by AmeriCorps reviewers may be different from what the Serve Illinois Commission determined upon submission of its application. Refer to the AmeriCorps State and National Public Health AmeriCorps Grants Notice of Funding Opportunity FY2023.pdf Section E2 for a full description of the stages of the AmeriCorps review and selection process.
      3. Merit-Based Review Appeal Process
        Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by IDHS' Appeal Review Officer (ARO).
        1. Appeals submission IDHS contact information:
          1. Name of Agency contact for appeals: Ayoka Samuels
          2. Email of Agency contact for appeals: DHS.ILAMFY2023NOFO@illinois.gov
          3. Email Subject Line: "agency name PHA 23-444-80-2970 Appeal Ayoka"
        2. Submission of Appeal.
          1. An appeal must be submitted in writing to appeals submission IDHS contact listed above, who will send to the IDHS Appeal Review Officer (ARO) for consideration.
          2. An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
          3. The written appeal shall include at a minimum the following:
            1. Name and address of the appealing party;
            2. Identification of the grant; and
            3. Statement of reasons for the appeal.
            4. Supporting documentation, if applicable
        3. Response to Appeal.
          1. IDHS will acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received.
          2. IDHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.
          3. The appealing party must supply any additional information requested by IDHS within the time period set in the request.
        4. Resolution
          1. The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.
          2. In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.
          3. The Agency will resolve the appeal by means of written determination.
          4. The determination shall include, but not be limited to:
            1. Review of the appeal;
            2. Appeal determination; and
            3. Rationale for the determination.
  6. Award Administration Information
    1. Award Notices
      1. Federal Award Notices
        AmeriCorps will make awards following the selection announcement. AmeriCorps anticipates announcing the results of this funding opportunity by mid-April 2023 contingent on the availability of congressional appropriations. All applicants, successful or not, will be notified of funding decisions via email.
        Notification of an award is not an authorization to begin activities. The Notice of Grant Award signed by the Office of Grant Administration is the authorizing document. An awardee may not expend Federal Funds until the start of the Period of Performance identified on the Notice of Grant Award.
      2. State Award Notices (will not be issued until AmeriCorps selects successful applicants)
        Applicants selected for funding by AmeriCorps under this NOFO following the above review and selection processes will receive a Notice of State Award (NOSA).
        The NOSA shall include:
        1. Grant award amount
        2. The terms and conditions of the award.
        3. Specific conditions, if any, assigned to the applicant based on the fiscal and administrative (ICQ), and merit-based review.
          Note: IDHS cannot issue a NOSA until the successful applicant has an approved budget entered into CSA. Refer to Section C. Eligibility Information and Grant Funding Requirements, 3a. Registration in CSA.

          The applicant shall receive the NOSA through the Grantee Portal. The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award amount and all conditions set forth within the notice. This signed NOSA is the document authorizing IDHS to proceed with issuing an agreement. The Agency signed NOSA must be remitted to IDHS as instructed in the notice.
          Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov
          A written Notice of Denial shall be sent to the applicants not receiving the award.
    2. Administrative and National Policy Requirements
      1. Uniform Guidance
        All awards made under this Notice will be subject to the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), in 2 CFR Parts 200 and 2205.
      2. Requests for Monitoring or Payment Integrity Information
        AmeriCorps will request documentation from award recipients in order to monitor the grantee and award to ensure compliance with legal requirements, including the Payment Integrity Information Act of 2019.pdf. Failure to make timely responses to these requests may result in award funds being placed on manual hold, reimbursement only status, or other remedies may be applied as appropriate.
      3. AmeriCorps Terms and Conditions
        All awards made under this Notice will be subject to the FY 2023 AmeriCorps General Terms and Conditions, and the FY 2023 Program-Specific Terms and Conditions for the particular program (when applicable). These Terms and Conditions contain detailed, mandatory compliance and reporting requirements. Current versions of the AmeriCorps General and Program-Specific Terms and Conditions for each of its programs is available at on the AmeriCorps Manage Your Grant webpage.
      4. National Service Criminal History Check Requirements
        The National Service Criminal History Check (NSCHC) is a specific screening procedure established by law to protect the beneficiaries of national service. We encourage grantees to minimize barriers to service without putting their program beneficiaries at genuine risk.
        1. In general, award recipients and subrecipients must conduct an NSCHC for AmeriCorps members, AmeriCorps Seniors volunteers, and staff funded under, or whose salary is reflected as match on, the award.
        2. AmeriCorps strongly encourages applicants to review the regulations and additional guidance to fully understand how to comply with the requirements. See the NSCHC regulations and guidance. AmeriCorps also strongly encourages award recipients to utilize the two AmeriCorps-approved vendors to conduct the required NSCHCs.
        3. Failure to conduct a compliant NSCHC may result in significant disallowed costs.
        4. The cost of conducting NSCHC is an allowable expense under the award and the individual subject to the NSCHC may not be required to cover the cost without being reimbursed.
        5. An NSCHC consists of a check of the:
          1. National Sex Offender Public website through NSOPW.gov (nationwide check);
          2. State criminal history record repository or agency-designated alternative for the individual's State of residence and State of service; and
          3. Fingerprint-based check of the FBI criminal history record database through the State criminal history record repository or agency-approved vendor.
        6. All checks must be conducted, reviewed, and an eligibility determination made before the individual begins work or service.
        7. An individual is not eligible to serve or work in a position subject to the NSCHC requirements if:
          1. the individual refuses to consent to a criminal history check;
          2. makes a false statement in connection with a criminal history check;
          3. is registered, or is required to be registered, on a state sex offender registry or the National Sex Offender Registry; or
          4. has been convicted of murder.
        8. See 45 CFR 2540.200- 2540.207 and National Service Criminal History Check Resources for complete information and FAQs.
      5. Official Guidance
        All AmeriCorps active Guidance is available on the agency's Guidance webpage. The contents of these documents do not have the force and effect of law and are not meant to bind the public in any way unless incorporated into a contract or grant agreement. These documents are intended only to provide clarity to the public regarding existing requirements under the law or agency policies.
    3. Use of Material
      To ensure that materials generated with AmeriCorps funding are available to the public and readily accessible to recipients and non-recipients, AmeriCorps reserves a royalty-free, nonexclusive, and irrevocable right to obtain, use, modify, reproduce, publish, or disseminate publications and materials produced under the award, including data, and to authorize others to do so (2 CFR §200.315).
    4. Reporting
      Recipients are required to submit a variety of reports that are due at specific times during the life cycle of an award. All reports must be accurate, complete, and submitted on time.
      1. Reporting to IDHS/Serve Illinois: Upon execution of the grant agreement, reporting shall be in accordance with the requirements set forth in the Uniform Grant Agreement and related Exhibits which includes, but is not limited to the following:
        1. Forms
          1. Periodic Financial Report (PFR)
            1. The Provider will submit monthly expenditure documentation and certification forms (EDCFs), quarterly and final Periodic Financial Reports (PFRs) in the format prescribed by IDHS.
            2. These monthly reports must be submitted no later than the 15th of each month for the preceding month by email.
            3. The quarterly reports must be submitted no later than the 15th of the month following the end of the quarter; Quarter 1 (July 1 - September 30) is due October 15th; Quarter 2 (October 1-December 31st) is due - January 15th, Quarter 3 (January 1- March 31st) is due - April 15th, and Quarter 4 (April 1st -June 30th) is due - July 15th).
            4. The final (cumulative fiscal year) Periodic Financial report is due July 15th of the next fiscal year.
          2. Periodic Performance Report (PPR)
            1. The provider will provide monthly status reports to the OFVP in the format prescribed by IDHS.
            2. The Provider will submit quarterly and final Periodic Performance Reports (PPRs) in the format prescribed by IDHS.
            3. The quarterly reports must be submitted no later than the 15th of the month following the end of the quarter; Quarter 1 (July 1 - September 30) is due October 15th; Quarter 2 (October 1-December 31st) is due - January 15th, Quarter 3 (January 1- March 31st) is due - April 15th, and Quarter 4 (April 1st -June 30th) is due - July 15th).
            4. The final (cumulative fiscal year) Periodic Financial report is due July 15th of the next fiscal year.
          3. Other Unique Programmatic Reporting Requirements: Additional annual performance data may be collected as directed by IDHS and in a format prescribed by IDHS.
        2. Annual Audit in conformance with Audit Requirements set forth in the grant agreement.
        3. Recordkeeping Requirements.
          1. The Provider is required to maintain until December 31, 2031 adequate books, all financial records and supporting documents, statistical records, and all other records pertinent to this Award. If any litigation, claim, or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken. The Provider agrees to provide or make available all records related to this grant upon request.
        4. Non-compliance with any of the above reporting requirements, including timeliness of reports may lead to being placed on the Illinois Stop Payment List.
      2. Federal Reporting
        Cost reimbursement grantees are required to provide annual progress reports and semi- annual financial reports through eGrants, AmeriCorps' web-based grants management system and an internal or external evaluation report as required by the AmeriCorps regulations 45 CFR 2522.500-2522.540 and 2522.700-2522.740. Final financial and progress reports are due 120 days after the end of the agreement.
        All grantees must submit quarterly financial reports to the U.S. Department of Health and Human Services Payment Management System.
        In addition, at the end of the award period, a grantee must submit final financial and progress reports that are cumulative over the entire award period and consistent with the close-out requirements. The final reports are due 120 days after the end of the period of performance.
        Award recipients will be required to report at Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS) on all subawards over $30,000, and may be required to report on executive compensation for the recipient organization and its subrecipients. Recipients and subrecipients must have the necessary systems in place to collect and report this information. See 2 CFR Part 170 for more information and to determine how these requirements apply.
        Once the grant is awarded, recipients will be expected to have in place data collection and data management policies, processes, and practices that provide assurance that they are reporting high quality performance measure data. At a minimum, recipients should have policies, processes, and practices that address the following five aspects of data quality for themselves and for subrecipients (if applicable):
        1. data measures what it intends to measure
        2. data reported is complete
        3. grantee collects data in a consistent manner
        4. grantee takes steps to correct data errors
        5. grantee actively reviews data for accuracy prior to submission.
          Failure to submit accurate, complete, and timely required reports may affect the recipient's ability to secure future AmeriCorps funding.
    5. Payment Terms
      The Illinois Department of Human Services (IDHS) payment policy complies with 2 CFR 200.302, 2 CFR 200.305, 31 CFR 205 (procedures implementing Cash Management Improvement Act and Treasury-State Agreement (TSA)), and 44 Ill. Admin. Code 7000.120 (GOMB Adoption of Supplemental Rules for Grant Payment Methods).
      The three award payment methods and other factors are described below:
      1. Advance Payment (Advance and Reconcile)
        1. An initial payment will be processed in an amount equal to the first two months' cash requirements as reflected in the Advance Payment Requirements Forecast (Cash Budget) Form submitted with the Grantee's application. The initial payment will be processed upon execution of the grantee's Uniform Grant Agreement. Cash Budgets must be signed by either the Chief Executive Officer (or equivalent) or Chief Financial Officer (or equivalent) for the entity. The executive's signature certifies that their entity complies with the requirements set forth in 2 CFR 200.302 (Financial Management) and 44 Ill. Admin. Code 7000.120(b)(i)(A) (Advance Payments).
        2. Advance payments must be limited to the minimum amounts needed and be timed to be in accordance with the actual, immediate cash requirements of the grantee in carrying out the purpose of the program.
        3. Grantees must submit monthly invoices in the format and method prescribed in the Grantee's executed Uniform Grant Agreement. The first invoice is due within 15 days after the first month of the Award's term. Invoices must be submitted on or before the 15th calendar day following the end of each monthly invoice period Invoices must include only allowable incurred costs that have been paid by the Grantee. For programs that have Grantee matching requirements, allowable costs are only reimbursable when matching costs have also been incurred.
        4. Subsequent monthly payments will be based on each monthly invoice submitted by Grantee to Grantor, and will be adjusted up or down, based on a comparison of actual cumulative expenditures to cumulative advance payments, to date.
        5. Grantees that do not expend all advance payment amounts by the end of the Award term or that are unable to demonstrate that all incurred costs were necessary, reasonable, allowable, or allocable as approved in their respective budget, must return the funds within 45 days.
        6. Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor.
        7. Failure to abide by advance payment governance requirements may result in grantee losing their right to advance payments.
      2. Reimbursement
        1. IDHS will disburse payments to Grantee based on actual allowable costs incurred as reported in the monthly financial invoice submitted for the respective month, as described below.
        2. Grantees must submit monthly invoices in a format prescribed by Grantor. Invoices must include all allowable incurred costs for the first and each subsequent month of operations until the end of the Award term. Invoices must be submitted on or before the 15th calendar day following the end of each monthly invoice period. As practicable, Grantor shall process payment within 15 calendar days after receipt of the invoice, unless the State awarding agency reasonably believes the request to be improper.
        3. Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor.
      3. Working Capital Advance
        1. Grantees may request separate working capital advance payments. Requests must be submitted on the IDHS Advance Payment Request Cash Budget Template (Cash Budget) to the respective grant Program Manager. The Cash Budget must include monthly cash requirements for every month of the grant term. Requests must be signed by either the Chief Executive Officer (or equivalent) or the Chief Financial Officer (or equivalent) for the entity. The executive's signature certifies the cash requirements are actual expected costs.
        2. IDHS Grant Program Managers will advance working capital payments to the grantee to cover their estimated disbursement needs for an initial period not to exceed two months of grant expenses. Startup costs may be approved if determined by IDHS Grant Program Managers to be allowable.
        3. Grantees must submit monthly invoices for each of the one or two months covered by the Working Capital Advance in the format and method prescribed by the Grantor. The first invoice is due 15 calendar days after the first month of the Award term. Invoices must include only allowable incurred costs that have been paid by the grantee. For grant programs that have grantee matching requirements, allowable costs are only reimbursable when matching costs have also been incurred.
        4. Grantees may be required to submit supporting documentation for their requests at the request of and in a manner prescribed by the Grantor.
        5. Working Capital Advance Payments are limited to a single occurrence per grant term.
        6. Following the initial working capital advance payment, grantees will be paid via advance or reimbursement method as appropriate.
      4. Additional Advance Payments
        Additional advance payments may be considered on a case-by-case basis. Such requests must be made in writing, may require supporting documentation and must be approved by IDHS Executive Staff.
      5. Final Payment
        The final payment from the Department under this Agreement shall be made upon the Department's determination that all requirements under this Agreement have been completed, which determination shall not be unreasonably withheld. Such final payment will be subject to adjustment after the completion of a review of the Applicant's records as provided in the Agreement.
      6. Stop Payment
        The Grant Accountability and Transparency Act (GATA) protects the quality of grant programs by limiting fraud, waste and abuse. GATA specifically requires the Governor's Office of Management and Budget (GOMB) to maintain a "list of individuals and entities that are ineligible, either temporarily or permanently, to receive an award of grant funds from the State." 30 ILCS 708/60(a)(8). In response to this requirement, the State of Illinois has set policy known as the Grantee Compliance Enforcement System (GCES) based on established federal law and supporting guidance. The system, Stop Pay List Tracking System (SPLTS), will only be used to track non-compliance of grantees.
        Non-compliance issues are classified as follows:
        1. Temporary Stop Payment Status:
          1. Late performance or expense reporting;
          2. Failure to clear fiscal/administrative monitoring issue(s),
          3. Failure to submit a timely audit report,
          4. Failure to respond to audit report or monitoring review corrective action for deficiencies and material weaknesses,
          5. Failure to submit a required refund payment or a payment missing from the payment plan; or
          6. Factually based discretionary issue documented by the leadership within the awarding agency.
        2. Permanent Stop Payment Status
          1. Facts documented by the applicable state agency including but not limited to:
            1. Conviction of or civil judgment for commission of fraud or a criminal offense, violation of federal or state antitrust statutes, commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, tax evasion, or commission of any other offense indicating a lack of business integrity or business honesty that seriously and directly affects present responsibility.
            2. Violation of grant terms or a transaction so serious as to affect the integrity of the program such as a willful failure to perform in accordance with grant terms, a history of failure to perform or of unsatisfactory performance, or a willful violation of statutory or regulatory provisions or requirements application to a grant.
            3. Any other cause so serious or compelling in nature that it affects present responsibilities.
          2. Fraud documented by the Office of the Executive Inspector General and/or other Governmental entity's investigation.
      7. Repayment
        In the event payments made by the Department to the Applicant exceed the total amount of Applicant reported and Department authorized expenditures, the Applicant will be required to issue a repayment to the Department in an amount equal to the overpayment.
      8. Pre-Award Costs
        Pre-award costs will be allowed under the following conditions:
        The applicant must:
        1. have received and accepted the Notice of State Award (NOSA)
        2. have a current, approved budget in the CSA system for this award
        3. have submitted all requested program plan and budget revisions per the NOSA
        4. NOT incur pre-award costs prior to the start date of the grant agreement
        5. Have approval for pre-award costs from AmeriCorps
        6. Refer to 2 CFR 200.209 Pre-award Costs for more information.
      9. Payment Forms
        1. Expenditure Documentation & Certification Form (provided by IDHS)
        2. Advance Payment Request Cash Budget Form (IL444-4985)
          Form located at: https://intranet.dhs.illinois.gov/onenetlibrary/12/documents/Forms/IL444-4985.pdf
    6. Public Health AmeriCorps Continuation Funding Information and Requirements
      Organizations that have current AmeriCorps State and National awards that will be in program Year 2 or Year 3 in FY 2023 are considered continuation applicants. Continuation applicants must submit an application in order to be eligible to receive funding for the FY 2023 program year. Continuation applicants must follow the requirements for continuation application content as outlined in the Application Instructions. If an applicant is unsure if their organization is considered a continuation applicant, please email DHS.ILAMFY2023NOFO@illinois.gov for clarification.
      Please see the Application Instructions found here, AmeriCorps National Grants for any guidance on unexpended funds.
      The review will also be based on progress reports, the federal financial report, evaluation plans, and AmeriCorps staff's knowledge of the grant program. To be approved for continuation funding, recipients must demonstrate satisfactory performance with respect to key program goals and requirements, as well as compliance with the terms and conditions of the grant.
      AmeriCorps reserves the right to award applications in an amount less than the requested level of funding and will document the rationale for doing so.
  7. Awarding Agency Contact(s)
    1. State Awarding Agency Point of Contact
      1. Name: Ayoka Samuels
      2. Email Address: DHS.ILAMFY2023NOFO@illinois.gov  
      3. Questions and Answers
        If you have questions relating to this NOFO, please send them via email to: DHS.ILAMFY2023NOFO@illinois.gov with "PHA" in the subject line of the email. Beginning 10/28/2022 questions with their respective answers will be posted on the IDHS website at this link. Questions and answers will be updated frequently as new questions are received. Applicants are responsible for checking frequently as the responses provided may have an impact on their ability to submit a responsive application. Only written answers posted on the website will be considered valid and official. The final deadline to submit any written questions regarding this Funding Notice will be Friday, 12/02/2022. The Final listing of Q&A will be posted by End of Day on Tuesday, 12/06/2022. 
    2. Federal Awarding Agency Point of Contact
      1. For more information, call (202) 606-7508 or email americorpsgrants@cns.gov. AmeriCorps also offers live text chat.
      2. Technical Assistance
        1. For technical questions and problems with the eGrants system, call the AmeriCorps Hotline at (800) 942-2677. AmeriCorps Hotline hours are also posted. Be prepared to provide the application ID, organization's name, and the name of the Notice to which the organization is applying.
        2. AmeriCorps will host technical assistance calls to answer questions about the funding opportunity and eGrants. AmeriCorps strongly encourages all applicants to participate in these sessions. Information for these technical assistance calls is available on the AmeriCorps' Funding Opportunities website.
  8. Other Information, if applicable
    1. To apply for state funding, organizations must be prequalified in accordance with the Grant Accountability and Transparency Act (GATA). Organizations can register and prequalify in the Illinois GATA Grantee Portal at any point prior to applying for funding. If an organization is in the process of applying for a specific funding opportunity, prequalification must be completed prior to the application due date listed in the Notice of Funding Opportunity (NOFO).
    2. IDHS is offering several options for assistance to ensure that your organization is prequalified and therefore, eligible to apply for this opportunity. These assistance options are NOT MANDATORY and will not affect your application score. If your organization has not successfully applied for state funding previously, IDHS encourages organizations to take advantage of these options; there is no cost to participate.
    3. Please refer to Appendix C for detailed information regarding available technical assistance options.
  9. Important Notices
    1. Public Burden Statement: Public reporting burden for collection of information under this Notice of Funding is estimated to average six hours per submission, including reviewing instructions, gathering and maintaining the data needed, and completing the application and reporting forms. AmeriCorps informs people who may respond to this Notice of Funding that they are not required to respond unless the OMB control number and expiration date are current valid. (See 5 C.F.R. 1320.5(b)(2)(i).) This collection is approved under OMB Control #: 3045-0047, Application Instructions, State and National Competitive, New and Continuation, Expiration Date: September 30, 2023.
    2. Privacy Act Statement: The Privacy Act of 1974 (5 U.S.C §552a) requires that we notify you that the information requested under this Notice of Funding is collected pursuant to 42 U.S.C. §§12592 and 12615 of the National and Community Service Act of 1990.pdf as amended, and 42 U.S.C. §4953.pdf of the Domestic Volunteer Service Act of 1973 as amended.
      1. Purposes and Uses - The information requested is collected for the purposes of reviewing grant applications and granting funding requests. Routine uses may include disclosure of the information to Federal, state, or local agencies pursuant to lawfully authorized requests. In some programs, the information may also be provided to Federal, state, and local law enforcement agencies to determine the existence of any prior criminal convictions. The information may also be provided to appropriate Federal agencies and contractors that have a need to know the information for the purpose of assisting the government to respond to a suspected or confirmed breach of the security or confidentiality or information maintained in this system of records, and the information disclosed is relevant and unnecessary for the assistance.
      2. Effects of Nondisclosure - The information requested is voluntary; however, to be a recipient of this grant program, disclosure of personal or sensitive information is required to receive federal benefits.
  10. Mandatory Forms - Required for grant program
    1. Applicants must complete their application in eGrants, AmeriCorps' web-based application system. Applications must be completed by the due date listed in THIS NOFO.
    2. Once an applicant is selected for funding by AmeriCorps; applicant must complete and submit the following to IDHS/Serve Illinois:
      1. Uniform Application for State Grant Assistance (Appendix B)
      2. Uniform Grant Budget: Successful applicants will be directed to enter their FY24 budget into the Illinois CSA tracking system.
      3. Program Narrative: The program narratives entered in the eGrants system will serve as the program plan for successful applicants.